Word & Excel Templates

What is rent freeze? Rent freeze means no transaction of rent amount between the tenant and the landlord for a particular period. The process of rent freeze is useful for tenants who are not able to pay the rent due to a crisis. However, the landlord faces problems with this. What is the request letter written for rent freeze? The tenant writes the request letter to the landlord asking him to freeze the rent for a specific time period. The tenant is compelled to write this letter because he is not able to pay the rent because of some financial…

Circular to Employees to Wear ID Cards is a document issued to address employees to maintain the decorum of the workplace by wearing ID cards. An ID card worn by an employee is a small display-card that gives information about the employee who has worn it. The information is useful for any visitor at the workplace to find who is around him and locate the special one he wants to have a business. Sample -1 The company (name of the company) has a very good reputation when it comes to having strict rules. It is necessary for the employees to…

This letter is written to an employee when he has been found to have submitted the wrong mileage claim. Most of the companies authorize their employees to use the facility of mileage claims. Still, there are some who use this facility in the wrong way in terms of putting extra mileage they had never traveled in the claim. In this way, they commit forgery so as to be paid more than they had traveled. Good evidence of care is those offices of internationally recognized companies are filled with heavy documentation of travel bills that have been claimed by employees. Such…

In many companies, an employee is authorized to be reimbursed for a limited amount of expenses spent while performing his duties. Sometimes, he claims reimbursement for wrong expenses which he does not deserve actually. In this particular situation, an employer can write this letter. Bearing such employees is a high risk for any company. Claiming the wrong bill is a sort of fraudulent activity that is done intentionally. It may lead straight towards termination from the job. But sometimes, keeping in view the employee’s previous record, the company only warns the employee. So in this situation, this letter can be…

A reference letter is a formal letter written by a human resource manager or a supervisor for an employee, for attestation of his/her skills, profound knowledge, character, and professional conduct. The letter could be written upon request of the employee or is shared when the employee’s contract is terminated or he/she moves for another opportunity. It serves as a professional way to testify the credibility of an employee by the employer.  A reference letter could be issued for professional conduct, character, or both. The letter for professional conduct differs from the latter in a way that it assesses the employee’s…

Year-End bonus is a kind of reward that is given to employees usually at the end of the year. This is also called Christmas Bonus or an Annual Bonus in other words. These kinds of bonuses are usually given on the performance basis of the employees. The amount of the bonus varies depends upon that either certain mileposts are met or not.  Year-end bonuses are given to employees to reward them for their work hard and attachment to the work. Bonus cancellation notice is formal and official kind of notice and is written by an employer to its employees. Employees…

Extracurricular or co-curricular activities are arranged by schools only to incite the spirit of purposeful recreations in young students’ hearts and make them hale and hearty. This kind of motivation further helps them in crafting their individualities at their best and making them productive and healthy citizens. Alongside dozens of other perks, students not only get to make their beautiful everlasting memories with their friends but also learn new things in a fun way under the supervision of their experienced teachers.  When students realize they are expected of certain values while having fun and there’s a designated time and decorum…

A short-term absence excuse letter is written by an employee, student, or juror to the employer, school, or jury administrator for notifying the reason for absence. The short-term absence extends to four weeks or a minimum. The reasons for the short-term absence could be a minor illness, travel, personal commitment, accident, or death. The letter is a good way of providing a formal correspondence channel between the sender and the recipient. The letter is helpful in keeping the record of absence and can be referred to later if the need arises. Moreover, it serves the purpose of reflecting the responsible…

A long-term absence excuse letter is written by an employee or a student to relevant authorities at work or school to provide a reason for absence highlighting the strategies to make up for the missed work or commitment. By documenting the absence of excuses, professional conduct and a sense of responsibility are reflected. The letter could be written for fatal injury, acute medical illness, personal reasons, or maternal/paternal responsibility. The letter serves to create an understanding between employee and employer, or student and instructor as it communicates the reason for absence without causing any inconvenience at work or school. For…

A pay review letter is written by an employee to his employer. It is written in those circumstances when an employee wants his current salary to be reviewed based on his performance. It is a formal letter and cannot always be considered as a request to increase the pay. But sometimes, it serves the same purpose when an employee thinks that he is giving his best performance and in that case, the employer must be persuaded through suitable evidence by the employee. The process of pay review becomes formal if an employee writes a letter rather than oral demand for…

A letter to an employee to get back to work is a formal letter written by a supervisor or human resource manager to an employee for notifying or providing information about returning to work after a break or set no. of holidays. For quick or urgent correspondence, the employer may rely on emails but sometimes a letter is sent to the employee to signify the importance and urgency. The letter serves as a professional communication channel between the employee and employer. The letter provides all relevant details pertaining to the reason it is written for. It could be written for…

The food authority in different countries inspects the food sellers so that they can make sure that these sellers are complying with the safety measures. Any restaurant or bakery selling the eateries is required to follow the safety measures and guidelines defined by the food authority. These safety measures are usually related to hygiene. Any restaurant or bakery selling the food without following the basic principles of hygiene is answerable before the law. Before any strict action is taken against anyone showing non-compliance, a warning letter is written to them to make them aware of their negligence. Why is the…

When we are paid for performing a certain type of duties, it becomes our responsibility to perform those duties according to defined rules and codes. If we don’t perform our duties well and show a kind of negligence at work, we will be answerable for it. Sometimes, organizations also terminate those employees who don’t work effectively and show irresponsible behavior in the workplace instead. It should be noted that the termination of the employee is not the only solution to deal with the negligence. Some organizations also warn their employees before deciding to terminate them. The employees are warned because…

Work completion email to the client is an email which is usually written by a company or agency or its contracting agents to the client to inform them about the task completion with reference to the signed project. These kinds of emails are often sent to the clients to be kept in record and to inform them that the work has been accomplished within the given time frame. Such kind of writing symbolizes the integrity and a clear commitment to the work. It not only facilitates the client but it also keeps the informer away from the mess and also…

A letter for unprofessional behavior is a letter which is written by an employee to the senior management of the company in which he expresses his concerns for the unprofessional behavior of another employee or employees. While addressing such an issue, one has to write the details of the unprofessional behavior. An unprofessional behavior encompasses all the issues related to tardiness, harassing other employees, or not meeting deadlines. Getting personal at the workplace and mixing private and professional life is also considered as non-professionalism. The letter is written to discourage such behavior and to administer the air of non-seriousness among…

A partnership proposal letter is a formal document written by an individual or an organizational representative to a potential partner or investor highlighting the purpose, scope, and benefits of the partnership under consideration. The partnership could be established between the two parties for resource-sharing or to seek financial support, in exchange for services. Thus, the partnering parties not only share the profit and loss but are also liable for sharing risks, challenges, skills, and expertise. The letter provides a correspondence channel between the party seeking to build the partnership and the potential partner. The proposal letter introduces the partnership proponent…

A quotation letter is a formal document written to specify the price of particular goods, products, or services. The letter can be written either by the buyer/client inquiring about the price tag, or seller/service provider for submitting the quote as a response to the inquiry. A buyer or the prospective client can inquire for the price tag of any of the seller’s product or the service being offered by the service provider. The structured format of the letter serves as a convenient way to initiate a discussion between a seller and a buyer. It also helps the buyer to make…

Email to head/boss to excuse from training is a document written by an employee to let his head/boss know that he cannot attend a certain training due to personal reasons. In this email, an employee writes his/her excuse for not attending the training and convince his/her boss that he is doing this for a solid reason. Writing an excuse letter is a professional way to let your boss know about your status of not attending an official activity organized by the office. Email -1 Subject: Email to head to excuse from training Dear Sir, I hope you will be enjoying…

Email to the teacher to excuse from class is a writeup drafted by a student to his teacher. In this writeup, a student apologizes and explains the situation due to which s/he couldn’t make up for a class. Writing an excuse letter by a student to his teacher shows that the student is responsible and value the timing of his teacher. An excuse letter is written in two situations In advance After the day has passed Writing an excuse letter in advance is a good option that lets your teacher know that you have some genuine reason and cannot attend…

Job completion proof letter is a document written by the head of a company to another company to whom a task was assigned to complete. When two companies signed a contract to complete work usually an agreement or terms are decided which must be followed until the task is complete. On completion of the task, it is mandatory to issue a job completion certificate to the company for successfully completing the project under agreed terms. A job completion letter can also be written within an organization. In a situation when a project manager awards a project to an employee and…

A warning letter to employee to behave politely is a letter written by a boss, CEO, manager, or HR of the company. In this letter, the employee is addressed to correct his behavior and show professionalism towards other employees/colleagues. The tone of this letter is strict as it is to mend the change in the behavior of the employee. In the letter, it is mandatory to highlight which action(s) have compelled to draft this document and what consequences the employee may face if the workplace decorum is not maintained in the future. Sample Letter -1 To,John Keith,Assistant, Stars Marketing Company,City…