Request Letter by Parents for Child's School Transfer

A student may need to transfer to a different school for various reasons. This can be because their parents’ jobs have been relocated, the parents cannot afford the current school’s fees, or other similar reasons. The parents need to request the school to which they want to transfer their kids.

What is a school transfer request letter by parents?

This request letter will be written when a student wishes to transfer to another school. The reasons for this transfer need to be solid.

A Request Letter by Parents for Child’s School Transfer is a formal letter written by parents to the school administration requesting the transfer of their child to another school due to reasons such as relocation, personal circumstances, or better educational opportunities.

This letter must be given to the principal because a school transfer certificate may be needed. Proof must be present that the student attended a particular school.

Tips to create the letter:

Parents must write this letter carefully, keeping in mind the following points:

Professional outline

The letter is a professional one and should have a professional format. The sender’s details must be provided, including the name, student’s name, class, principal’s name, school name, address, and date. The letter’s subject must be given so the reader knows what it addresses. Begin with “Dear” and name. End with “Yours sincerely,” etc., and your name in full.

Short with necessary information

The principal is busy and will not be pleased with a letter that contains unnecessary information. Begin by telling the name of your child and what class they are in. State that you want to transfer the kid to another school.

You can highlight some positive aspects of your and your children’s experience at the school. It is essential to provide the reasons for requesting this transfer. State that you hope your request is entertained and that you are given permission. Be thankful for their time.

You should not be rude when writing this letter. Please do not write it by hand. Instead, type it and make it look professional and serious. You want the reader to allow you to transfer your children to another school and have good character certificates for them from this school.

Sample Letters

#1

This concerns my son, John Doe, who is currently enrolled in Grade 4 at the XYZ School, Islamabad branch. We are relocating to Lahore in July due to my job. I, therefore, request you to transfer my son to your Lahore branch for the upcoming session starting in August.

Please let me know if I need to complete an application form or submit any additional documents. I would appreciate your guidance.

I appreciate your cooperation.

#2

I am writing regarding my daughters, who are enrolled in grades 3 and 7 at ABC School. I am delighted to express my congratulations on the opening of your new branch at (location). Since the new branch is closer to our residence, I would like to request a transfer for my daughters.

I have cleared all the fee dues up to April. Please let me know if there are any additional formalities that I need to fulfill. I would appreciate it if you could approve my transfer request as soon as possible so that my daughters can join the new branch before the session ends.

Thank you for your attention to the matter.

#3

Re: Entreaty for School Transfer Certificate

Dear Hegel,

I am Edmund Gratz from Brooklyn, New York. I am the father of Emile Gratz, a grade VII-C student in your school. Her roll number is 43, and her registration number is CG-893-GWR. Since 20XX, I have served as a Creative Director at a Media Consulting Agency. Now I have been transferred to California. I have received my transfer letter, which directs me to join the new company next week.

I want to move to California with my family. For Emile, obtaining a school transfer certificate is crucial to securing admission to another school in California. As it is obvious that all these processes are time-consuming, I kindly request that you approve my request for a School Transfer Certificate so that the management can proceed with this request letter and grant the certificate at the specified time.

I cannot let my family live here alone. I have three kids who are in middle and high school, and my wife cannot look after them herself. That is why I want to move there with my family. Considering my plea, please approve my request by directing management to grant Emile’s school transfer certificate within one week.

I shall be grateful for this.

Thank you

Sincerely,

Signature

Request Letter by Parents for Kids School Transfer

File: Word (.docx) and iPad
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#4

Re. Request for School Transfer Certificate

Dear Sophy,

I am Emma Stark, the mother of Nick Stark, your student in grade IX with roll number 67 and registration number 3923-GCG-Y78. Nick is one of the brightest students in your school. He has always excelled in this school, winning in all subjects and earning distinctions in music, sketching, and football. He has been a bright star of the school.

It is always tough to leave the place you love the most, but sometimes, being human, we are helpless. My child and I have been delighted with the school’s management and teaching faculty; however, I regret to inform you that Nick will be leaving this school for now to attend another school in Boston.

My husband, a manager at CKL Groups in Brooklyn, has been promoted to Managing Director and transferred to the company’s head office in Boston. We have three young kids, so we cannot leave them alone here in Brooklyn. That is why we have decided to move to Boston. My husband has to join the office on 20th March 20XX.

Considering all the mentioned scenarios, I need your assistance and cooperation in getting Nick’s School Transfer Certificate within three days, as we have to shift and settle in a new town, which is a strenuous and arduous task.

I cannot thank you enough for your and your school’s tireless efforts in nourishing and training the students and making us parents proud and satisfied. I am obliged by the cooperation and prestigious coordination that the school has shown so far.

I would be grateful if you could spare the time to write to management to request the issuance of the School Transfer Certificate in Nick Stark’s profile. Thank you.

Sincerely