Letter Requesting Salary Certificate


Hello [HR Manager’s Name],

I hope you are doing well. I am applying for a visa to [Country’s Name] as we have discussed earlier. For the documentation, I require my salary certificate; a certificate with my salary statement for the past five years. It is mandatory for the visa application process and I need to submit this certificate to the embassy office no later than [Date].

I would be thankful if you could provide me with the said certificate in the given time frame. If you need any further information or document(s) for the drafting of the certificate, I am at your disposal to do it promptly. Thank you very much for considering my request.

With Regards,

[Your Name]


Good Morning, I am writing this to the concerned authorities of the Payroll Department. I have applied for a house loan from the State House Loan Policy to reconstruct my house. The loan application requires details of my salary record as evidence of my capacity to repay of the loan.

Therefore, I request you to provide me with a certificate outlining my salary statement clearly. The salary statement must include all the allowances along with other benefits comprehensively as a single amount (total gross salary) without any dedications and taxes. Your kind coordination in this regard will be appreciated. Thank you for doing the needful.


Dear [Recipient’s Name], I hope you are doing well. I wanted to meet you in person in the office but due to over flux of the projects and meetings today, I could not manage to make it. I am reaching out to you to ask for a favor. I am applying for a mortgage and need a salary certificate that states my gross income in clear terms and declares that I have no debts or repayments pending from the office/company.

Moreover, a single statement emphasizing my integrity would be appreciated. Please provide me with this certificate as soon as possible so that my application can be processed at the earliest possible. Thanks a bunch for looking into my request. Take care!


Hello, Dear HR Manager,

I hope you are doing well. I am applying to different universities in the [country] to pursue my further education. As we have discussed earlier, for some official purposes and registration formalities, I require my salary statement which must be approved by the company’s senior holding officer. The statement should include my gross salary if any pending payment I owe to the company, and my integrity in the financial matters and repayment of the loans (if received any).

I will be very grateful to you for this kind favor. Please provide me with the statement letter/certificate at your earliest. Your cooperation in this matter is valuable and vital for my visa application. Thank you!


Dear HR Manager, I hope you are doing great. I need your prompt cooperation in getting a salary certificate with a complete salary statement. In this statement, please mention both my gross and net salary and also clarify that I have no loan or pending amount from the company’s office. Highlight my professional integrity in the repayment of the loan, that/if I received, and credibility in financial matters in the certificate’s headline statement.

Please reach out to my professional profile which documents everything related to my personal information, designation in the office, and salary. I have to submit the statement letter/certificate to the bank for transaction matters.

If you need any more information or documents to do the requested, please let me know. I will be very grateful if you furnish the document, in its utmost professional and formal shape, at your earliest.

Thank you!


Good morning,

I am looking for your favor and prompt action to my request. I require a salary certificate that must, unambiguously, state my total gross income per annum. I am applying for a visa and the registration process requires my salary certificate or salary statement letter promptly. They need the certificate in clear terms and the format of a draft. Should you require further information to furnish the certificate, I am at your disposal. Thank you for your cooperation. Regards!

Letter Requesting Salary Certificate

Letter File: 16 KB