Letters

1. To Employees This is to inform all employees that the office will be closed from the 24th of December till the 3rd of January on account of the Christmas holidays. No business activities will take place during this time since all departments will be on break. Please make sure you wind up all your tasks before 4 PM on the 23rd of December. Moreover, make necessary arrangements to handle any urgent communication with the clients during the holiday break. We will resume our normal operations on the 3rd of January. Wish you all a joyous holiday. 2. To Clients…

#1 I am writing to formally request for transfer from the Department of Content Management to Marketing and Research Analysis. I have worked for more than five years in this department. I enjoyed working as a team member of the content management team and learned a lot. I grew professionally and contributed to the well-being of the company. As I reflect on my career goals, I realize that my plans align more with marketing and research analysis. Looking at my career plans and goals, I request you to approve my request for the change of the department. I have sent…

#1 Hello Ms. [Name], I am writing this letter to you to express my sincerest interest in being considered for the upcoming promotion. Currently, I am working as a [Your Position]. Having worked for [X] years, I always demonstrated high professionalism, dedication, and commitment to excellence. During this time, I was able to understand the dynamics of [Field of Work] and acquired an in-depth understanding of our company’s values and working ethics. Moreover, I gained a lot of experience in research and client coordination that helped me become well-versed and promising in fulfilling my responsibilities. I am eager to take…

#1 I am delighted to share with you that my Umrah application has been approved. I shall be visiting the holy cities of Mecca and Medina next month. I, therefore, request you to approve my leave application for 20 days, from the 15th to the 25th of May, 20XX. I understand my team would face inconvenience during my absence. However, we don’t get the opportunity to perform Umrah every day. I, therefore, request you for your understanding and cooperation. Once I return, I will try to work extra hours to make up for the pending tasks. I assure you that…

#1 As the holy month of Ramadan draws closer, we would like to inform all employees that our office timings will be from 10:00 AM to 4:00 PM from the 1st of Ramadan which is expected to fall on Monday, the 11th of March. This time relaxation makes it easier for our employees to observe their fasts. Please feel free to reach out if you need further flexibility regarding your Ramadan work schedule. We want to ensure maximum comfort for everyone during this month. Wishing you a blessed Ramadan. #2 This is an official notification regarding our changed office timings…

#1 I am deeply saddened to hear about your miscarriage. My heart goes out to you and John for your tragic loss. I understand how emotionally devastating it must be for both of you. Please remember that you are not alone during this challenging time. I am here to offer my support and comfort whenever you need it. You can turn to me if you need a shoulder to cry on. I’m just a phone call away. I know the healing process will take time. But don’t lose hope, and have strong faith that you will soon be blessed again.…

#1 I am writing to bring a concerning matter to your attention. My hectic work routine and long travel time from home to the office are taking a toll on my mental health. As a result, my work productivity is affected. I am unable to overcome work challenges, such as short deadlines and demanding clients. My physician has advised me to make some adjustments to my work routine to alleviate my stress. I, therefore, request you to make some minor accommodations for the sake of my mental health. I would like to suggest a hybrid work model according to which…

#1 Hello, I am [Your Full Name]. Recently, I applied for a job in the [Department’s Name] to fill in the vacant position of [Designation]. The recruiter told me that they would make the final interview call after the completion of the reference check process. I would be thankful to you if you could provide me with certain information related to this process. First, please inform me how much time it will take to complete the process and second, what would be the specific method followed at this organization for reference check. I would be grateful if you could provide…

#1 Hello [HR Manager’s Name], I hope you are doing well. I am applying for a visa to [Country’s Name] as we have discussed earlier. For the documentation, I require my salary certificate; a certificate with my salary statement for the past five years. It is mandatory for the visa application process and I need to submit this certificate to the embassy office no later than [Date]. I would be thankful if you could provide me with the said certificate in the given time frame. If you need any further information or document(s) for the drafting of the certificate, I…

#1 Hello Mr. [Name], I hope you are fine. I am writing to you to request a recommendation for a job application. I applied for a job in [City/State]. To apply for the job, I have to furnish a recommendation from my previous employer. It would be very kind of you if you could provide me with a recommendation that highlights my dedication and work ethic in the field of software development. If you agree to provide me with a recommendation letter, please let me know. I will provide complete information and requirements for the recommendation letter. Thank you. [Your…

#1 I am writing to request permission to take one hour off today between 3 and 4 PM. I have a medical appointment and I need an hour to visit the doctor. I have ensured there are no meetings or client appointments during this time. I will resume my work responsibilities as soon as I am back. I am also willing to spend an extra hour after off-time to complete all my tasks for today before leaving the office. I shall appreciate your understanding and cooperation. Looking forward to your approval. #2 This is an urgent request to allow me…

#1 The management would like to apologize for the delay in your salary deposit. There has been an error in our payroll system that caused this delay. We understand the importance of receiving your pay on time. We, therefore, deeply regret the inconvenience. The issue resulted from a technical glitch in our payment processing system. However, we have taken immediate steps to rectify it. Rest assured that the correct amount, along with any applicable adjustments, will be deposited into your account by (date). If you have any concerns or questions, please contact Mr. Mezzo of the HR department. We appreciate…

#1 Hello, Dear Mr. [Name of the Subordinate], I am [Your Name], your supervisor at the [Organization’s Name]. In the inception of your career at our organization, I would like to share a tip with you to understand things better and stay interconnected with other team members on updates regarding work. Communication plays a key role in our work system and we always encourage our employees to use a good deal of formal communication and keep everyone updated about work to avoid any confusion and misunderstanding. I would advise you to stay responsive, contribute to this formal communication network, and…

#1 Dear Ms. [subordinate’s Name], I hope you are having a great day. First, I would like to appreciate your work and dedication to the project’s comprehensive plan. I went through your work and am inspired by the meticulous framework of the project plan. However, I want to advise you on managing your time effectively. I have seen you struggling with time management and hence, I advise you to work on that. Mastering the art of time management is a powerful skill that if you learn it once, you will never find yourself in trouble to meet project deadlines. Through…

#1 Re. Appreciation and Response to the Patient Feedback Dear [Patient’s Name], I hope this letter finds you in your best. I appreciate and am very thankful to you for taking time out and participating in our online survey for patient feedback regarding the hospital’s services and treatment satisfaction. We are glad to see your satisfaction with the hospital services, however, we also commend your participation in pointing out the areas that need ultimate improvement. We are thrilled by your kind words of appreciation for the treatment and the quiet environment of the hospital. Our team gets motivated when they…

To family Join me for an evening of fun at my cocktail party on (date) at (time). Some festive drinks and the warm company of loved ones are all we need to celebrate the holiday. So, let’s have a memorable time together. I’ll be looking forward to it. To employees The management is pleased to invite all employees to a pre-holiday cocktail party to celebrate some early festivities. Let’s drink to health, prosperity, and growth! Please join us for the event at (venue) on (date) at (time). We look forward to seeing everyone. Kindly RSVP at (number) to confirm your…

#1 Here is a special surprise for you this holiday season. You have a secret Santa who thinks you are the most amazing person in the world. But the best part is the present I have for you. It’s something you’ve always wanted! I hope it adds to your joy this Christmas. I wish you an amazing holiday and lots of happiness. #2 It makes me extremely happy to be your special Secret Santa. I have the perfect present for you to enjoy with your family. I hope you understand the thought behind this special present. So, unwrap the gift,…

#1 I regret to inform you that I will not be able to attend the office for the next 2 days. I am suffering from a cold and cough and need some time to rest. I will be available on the phone for anything urgent. I will also try to join the team for our daily meetings through video conferencing. I will make my best effort to provide you with assistance during my absence in order to minimize the inconvenience. I shall rejoin the office on Thursday, November 14th. Rest assured that I will catch up with the pending tasks…

#1 Subject: Unveiling the Mystery-Secret Santa 2023 Edition! Dear Fantastic Colleagues, as you all know, Christmas is approaching, and what better way to celebrate than with a dash of mystery and a pinch of surprise? Yup, you guessed it right—it’s Secret Santa time! This year’s Christmas office theme is the Winter Wonderland of secret gift-giving. You are invited to be a part of this festive magic, but first, you must take the oath of secrecy by following the rules. And the rules are… Drum roll, please! Now that you know the rules, let me tell you that the real magic will…

#1 We are writing to express our concern regarding your recent actions in the workplace. On (date), you were observed not wearing the required personal protective equipment in the manufacturing area. Despite previous warnings regarding the same, you committed this safety violation again. We would like to reinforce the importance of adhering to safety instructions. These protect you as well as your colleagues in the workplace. Failure to comply with these guidelines is a serious matter and can lead to accidents and injuries. Please take this warning seriously and make immediate changes to your behavior. You must wear the appropriate…