Payroll Apology Letter to Employee


The management would like to apologize for the delay in your salary deposit. There has been an error in our payroll system that caused this delay. We understand the importance of receiving your pay on time. We, therefore, deeply regret the inconvenience.

The issue resulted from a technical glitch in our payment processing system. However, we have taken immediate steps to rectify it. Rest assured that the correct amount, along with any applicable adjustments, will be deposited into your account by (date).

If you have any concerns or questions, please contact Mr. Mezzo of the HR department.

We appreciate your understanding and patience in this matter.


This is regarding your query concerning the deduction in your salary for January 20XX. Upon investigation, we have discovered that the deduction has been made unintentionally due to an error in our payroll software. We sincerely apologize for the inconvenience.

Please note that the deducted amount will be reimbursed to you in your next pay cycle. We will also ensure that such mistakes do not happen in the future.

We thank you for reaching out to us to report the discrepancy. Your timely communication has helped us rectify the issue.

Thank you for your cooperation.


We are writing to apologize for the salary miscalculation last month. There has been a system glitch in our official payroll calculating software. As a result, the overtime dues were not added to the basic salary. We deeply regret the inconvenience and apologize to all our employees.

Please rest assured that you will receive a reimbursement for this month’s salary. We appreciate your patience and cooperation.

Thank you for your understanding.


We are reaching out to address an issue with our recent payroll processing related to tax deductions. We regret the miscalculations that resulted due to a system error.

Employees with undue deductions will be reimbursed next month. We would also like to inform you that our technical team is working diligently to fix the system bugs. Furthermore, the management has taken steps to ensure that we do not encounter such errors in the future.

Once again, we apologize for the inconvenience. Thank you for your understanding and cooperation.


The finance department apologizes to all employees for the payroll discrepancy this month. Regretfully, we encountered a system error that led to miscalculations of employee salaries.

Our team is working diligently to resolve the issue. Let us assure you there will be adjustments in the next salary cycle to compensate for this month’s discrepancies.

We appreciate your understanding and cooperation regarding this matter. Please feel free to contact Mr. XYZ if you have any concerns or need further information.

Payroll Apology Letter to Employee

Apology Letter File: 56 KB