Job Offer Letters

What is a Job Offer Letter? A job offer letter is a formality provided by an organization to the candidates that applied for a job opening in the said organization. After the interview sessions, the organizations pick up a candidate that best meets the requirements of the organization. The hiring policy varies from organization to organization. According to the hiring policies, most organizations tend to contact the job applicant through a phone call first to deliver the hiring news. Then the hired employee receives an email from the organization. The details mentioned in the job offer letter may vary from…

Absence Excuse Letters for Work

What are excuse letters? When an employee takes an unplanned leave from work, they are required to provide an excuse letter to their employer or the head of their respective department. This formal letter involves the employee informing their senior of the reason for their sudden absence from work and when they are expected to return to work. The organizations allow different kinds of leaves to their employees, however, the leave system may vary from an organization to other. Most organizations provide paid leaves and sick leaves separately and any other leaves from work are non-paid. In order to avail…

Recommendation Letter for a Product or Services

In the commencement of the business activities, there often arises a need to evaluate the effectiveness and efficiency of a product or service in terms of cost, saved time, saved effort, usefulness, etc. After the evaluation, a letter is written to recommend the best product or service. The letter can be written by: An employee to his employer who has requested for the evaluation of a product or a service as per the employee expertise. A company to the client or business partner with whom the company is starting a business project and who have requested the suggestion of a…

Notification Letter to Shipper for Incomplete Merchandise

When a company places an order and receives either incomplete, unwanted or damaged shipment, it writes a letter to the shipper and informs about the issue. In addition, it informs the shipper that the company is returning the order as it is not up to the company requirements. The shipper, to whom the letter is addressed, may be an individual person running a sole proprietorship or another company. Through this letter, the company makes a formal notification to the shipper to inform about the return of the shipment. The company may decide to return the merchandise for several reasons such…

Notification Letter to Shipper about Order is Incomplete

Business activities involve many ordering and delivery services. Sometimes, issues arise with such orders and deliveries. In such a scenario, a company writes a letter to the shipper and informs about the order issues. The shipper or vendor may be an individual person or another company. This letter is a formal documentation which serves as a notification about the problem to let the shipper know about it as well as take the corrective action. When an order is placed and received, different issues might arise such as: The shipment is incomplete. The shipment is incorrect. The shipment is damaged/broken. The…

Request Letter to HR for Change in Bank Account

The advanced technology has provided ease to the individuals in numerous ways around the globe. Among these parameters, one better solution of keeping money safe is a bank. Banks have provided ease in countless ways to keep money and assets safe. Additionally, various finances are also helping people to invest and earn a profit. These all things can be done through an account. The bank account is the main formality with which one can get facilitated with various services. The bank account needs authentic information like complete name, present and permanent addresses, and contact numbers etc.  Various situations can lead…

Credit Dispute Letters

When you are running a credit or using credit lines, there is always room for errors and disputes. Errors occur during understanding of the terms and conditions or making and receiving payments. Errors may also occur if there is an accounting or calculation mistake. These errors are potential causes of credit disputes. If there is a discrepancy in the credit transactions, they are duly notified by either party to the other. A creditor can write to the lending party notifying them of a discrepancy, or the lender may write to the creditor about the discrepancy. In short, it is standard…

Warning Letters for Outstanding Payment

Often, we as individuals or firms lend money to another party. Or perhaps someone has purchased something from you on credit. Whatever is the situation, there must be an agreed upon date of repayment. Whether you are an individual or a company, who has lent money to another individual or firm, it is important to keep track of repayments and/or installments. It is usually good foresight to send in reminders to creditors before payment is due. Good creditors are a blessing as they pay on time without any hassle. However, every now and then, you may come across individuals and…

Termination Letter for Non-Performance

Organizations are built on the productivity of employees. This is why productivity is valued by organizations. Employees with low productivity are encouraged to improve performance. In efforts to motivate employees and improve productivity, all performance rewards are tied to productivity and good performance. Thus, employees have the incentive to improve performance. However, despite training, counseling, and motivating policies, some employees continue to underperform. Non-performance of employees can be due to many different reasons. These reasons may or may not have anything to do with the company itself. Here are some reasons for non-performance: Loss of a close one causing sadness…

Termination Letter for Violation of Company Policy

In order to implement office norms and policies, it is important to sometimes take painful steps such as terminating employees who are in violation of company policy. Only if the rules and policies are implemented stringently, will any organization progress. Failure to implement company policy will lead to daily struggles and the organization will be unable to achieve its actual goals. Therefore, it is important to use both soft and hard approaches to put company policies into effect. The soft approach is to create awareness among employees about the company policy and help them conform to the organizational culture. The…

Termination Letter for Misbehavior with Management

Employee management is a tough task particularly if you are concerned about employee motivation and satisfaction. Of course, most firms want employees to be motivated and satisfied as these improve overall organizational productivity. Reprimanding one employee or taking action against an employee often has a negative effect on employee morale and productivity. Irrespective of the fault, taking actions against an employee often dampens motivation across the organization. However, sometimes tough decisions need to be made. On the other hand, employees also have a responsibility for conforming to and respecting organizational culture. No organization creates a disturbing, uncomfortable environment. Organizational cultures…

Warning Letter to Employee for Misconduct

Employee management is a critical component of overall business management. The human resource department is responsible for the management, satisfaction, and motivation of employees. Any issues that employee’s faces are handled by the HR. Similarly, if there are complaints about an employee’s behavior, they are also officially the responsibility of HR. Often there are some instances that may be defined as misconduct. Such instances need to be dealt with strictly in order to maintain a healthy and respectful environment within an organization. Often if an employee exhibits a series of misconducts, they are issued a warning letter which could lead…

Letters Introducing a Product or Service

Product or service introduction letters are written by the companies to their existing or potential customers. In this letter, the company announces the introduction of its new product or service or additional features of an existing product or service. One of the purposes the letter serves, apart from informing the customers, is related to the promotional aspect of the product or service. By informing the customers, the company makes them aware as well as entice them to use the new product or service. This will help the company in increasing its revenues leading to increased profits. The general format usually…

Letters to Grant a Promotion or Raise

The job promotion or salary raise letter is a formal letter written by the employer to its employee. This letter serves as a notification of the granted promotion or the granted salary raise to the employee. In this letter, the employer provides the details of the new designation including the changes in duties and responsibilities as well as changes in the salary figure. Companies have different ways to announce employee promotions or salary increases. For instance, now, sending emails is common. Some companies even hold annual functions to announce such news. However, no matter what way is chosen by a…

Advice Letters to Subordinate

Advice letter or guidance letter is the formal help provided by a person having authority and experience to make the future work and behavior better. This letter is usually written by a manager or the employer in which he addresses the employee/employees who require rectification. Through this letter, the manager, based on his experience and knowledge of the situation, provides a guide to the employee. There can be various bits of advice a manager can give to his employees such as: Advice about the career path. Advice about the action/issue that needs to be corrected. Advice about adhering to professional…

Salary Acceptance Letters

When someone receives a formal job offer, the professional way to reply is to write a salary acceptance letter if you agree to the job offer. A salary acceptance letter informs the organization that the chosen candidate has agreed to the terms of service and the corresponding salary. Writing this letter shows professionalism in responding to your employer. When you are writing a salary acceptance letter, here are a few things to keep in mind: Your tone must be strictly professional – this shows your professionalism Don’t forget to add in a statement of thanks – thanking for the job…

Letters Announcing a Hiring Freeze

The companies often face challenges of financial instabilities, industry issues, economic recessions or slowing down of economic activities. In such scenarios, the companies try to minimize and manage their costs effectively and usually the first step involves cutting additional payroll costs by announcing a hiring freeze. A hiring freeze refers to a company putting a pause on its hiring-related activities. It can be for a short or a long-term basis depending on the financial situation of the company as well as the external factors related to the industry and the economy. Companies have HR departments that are directly related to…

Letters Announcing Change in Business Address

Companies undergo various changes on a continual basis. The employees need to be informed about these changes in a timely manner as they are the stakeholders that might be directly affected by any changes in the companies. Usually, the companies write a letter and send it to its employees which serves the purpose of notification to the employees. One of such changes that may occur is the change in the business address of the company. A company might want or need to relocate for many purposes. Some of which are: The company is expanding and a bigger place is required.…

Letters Announcing Customers about Changes in Company

As change is a constant determinant especially in a current rapidly changing world, businesses change on a continuous basis as well. These changes or upgradations in companies can take many forms such as name change, address change, policy change, new product introductions, new features for existing products, mergers, acquisitions, and many more. When any such changes are occurring, the company wants to as well as must announce these changes to the stakeholders. These are made through employing different ways such as newsletters, marketing campaigns, promotions, etc. However, usually, when the company wants to announce a change in the company to…

Not Feeling Well Letter to Boss

Every organization has a leave policy in which they define what kinds of leaves are available to an employee and how many leaves of each kind are allowed in a year. Usually, all organizations give casual leaves, annual leaves, medical leaves, and maternity leaves. These are mostly paid leaves enabling employees to carry on with their personal lives as well. Casual leaves may be taken to attend to personal chores such as getting the car fixed, repairing property or equipment, going to the bank, going to the hospital or any other tasks associated with daily life. Annual leaves are usually…

10 Best MS Word ID Cards for Office Employees

Photo ID Card Designs Photo ID cards have become a major part of every organization when it comes to implementing security measures. The ID cards with a photo of the cardholder make it easier for others to identify the cardholder. These days, the use of photo ID cards is not confined to the identification of individuals only. The organizations are also using these cards for controlling access and tracking the attendance of employees. A perfect kind of photo ID card can be created according to the needs of the organization. Here are few best designs one can choose from. #1…