Introduction Letter to Tenant by New Landlord

Whenever a property is rented, a new bond is formed between the owner of the property and the renter. The connection between both parties remains intact due to the lease agreement that is signed by both of them. Various legal regulations and instruments govern this connection.

The landlord lets the renter live in his house for a defined period, and in return, the renter pays him the rent. So, both parties know each other well, and they need to get along with each other. The lease agreement signed between both parties prohibits them from doing certain things. For example, it often prevents the owner of the property from selling the house. However, they are allowed to take this action under certain circumstances. When one landlord sells the property and the other person purchases it and gets ownership of that property, they need to introduce themselves to those renters who are already occupying the property.

What is a new landlord’s introduction letter?

This letter is written by the new manager of the property when he wants to let the occupants of the property know about the change in ownership of the house. This way, the occupants will know who they will have to deal with in the future. This letter also mentally prepares the residents of the property to adjust themselves to the new owner since they know there can be many expected changes in the way they used to manage everything before.

Why is it important to write a new landlord’s introduction letter?

There is a relationship between the owner and the residents of the property that goes a long way. Therefore, to maintain a healthy and positive relationship between them, writing an introduction letter is important. This letter acts as a bridge between them that connects them and makes them more comfortable with each other and their concerns.

How do I write a new house manager’s introduction letter?

You should include the following details in this letter to enable you to introduce yourself confidently to the residents of the property: 

Give your details

The owner of the property should always start the letter by providing his details including his name and contact information. 

Introduction of the landlord

This part of the letter enables the occupant of the house to know about the landlord in a better way because it includes the background information of the landlord, occupation, and some other details. In this part of the letter, the landlord is allowed to share as much as he wants. However, it is recommended that the introduction be kept brief. 

Changes in the lease agreement

As with the change in the landlord, the rental can expect to see some changes in the lease agreement. This part of the letter allows the owner of the property to discuss what changes he is expected to bring to the rent agreement. It is important to remember that the new landlord can never bring any changes unless the lease agreement allows him to do so.

Discussion of important information regarding the repair and maintenance of the property

As for most of the owners, the most important factor is the condition of the house. They want the house to be in good condition so that it has no effects on its worth. They can discuss when the repairs and maintenance are expected and who will be responsible for them. 

A statement of commitment

The lease agreement is a commitment between the tenant and the landlord. The occupants of the property can be apprehensive about no fulfillment of commitment because the older landlord has gone. Therefore, they should be told that the new owner of the property is also committed to dealing with the occupants of the property with respect and they also plan to provide a healthy and positive environment to the house occupants so that they can use the rented property without any fears. Here, the landlord can also state what he expects from the renter and the level of expectations can also be addressed in this letter. 

Short format

Name of landlord

Address of landlord


Dear (Name of the receiver),

I wish to introduce myself as your new landlord of the leased premises. The present terms of the lease are still valid. You can send all transactions and correspondence requests to the address given above. The new lease will start on (give date) after the previous one has expired. I look forward to serving you. If you have any issues you can contact me at (give contact details).


(Name of Sender)