A vehicle may be impounded by traffic authorities for various reasons, including illegal parking, traffic violations, or failure to comply with road safety regulations. To recover the vehicle, the owner may need to submit a formal request, pay applicable fines, and complete the required documentation. A vehicle release request letter explains the circumstances and asks the relevant authority to release the vehicle, while an authorization letter formally approves its release. The following sample letters can be modified according to individual circumstances and applicable procedures.
#1. Vehicle Release Authorization Letter
Subject: Authorization for Release of Vehicle Impounded on March 19, 2021
To Whom It May Concern,
This letter serves as formal authorization for the release of a vehicle impounded by the Traffic Police Department in San Diego, California, on March 19, 2021.
The vehicle was impounded by traffic police officers assigned to the Main Square Road area. Its details are provided below:
- Vehicle Make and Model: Nissan Altima 2018-S
- Registration Number: 29037-F701
- Vehicle Identification/Reference Number: CA-4091-18
- Color: Gray
- Location of Impoundment: Street 11, New Square Road, San Diego, CA
The vehicle was impounded because it had been parked in a designated no-parking zone in front of Lesco Greens Mall. The area was clearly marked with signs indicating that parking was prohibited.
The vehicle owner subsequently submitted a request for its release and provided proof of payment of the applicable fine.
Following a review of the request, the release of the vehicle is hereby authorized, subject to verification of the required documents and completion of any outstanding formalities.
The following documents must be submitted before the vehicle is released:
- A valid identification document belonging to the registered vehicle owner.
- The vehicle’s registration documents.
- A receipt confirming payment of the applicable fine.
- A No Objection Certificate (NOC) from the City Traffic Police Officer (CTPO), if required by the relevant authority.
The responsible department is requested to verify these documents and proceed with the release of the vehicle in accordance with the applicable procedures.
For further information or clarification, please contact Traffic Control and Enforcement (TCE), San Diego, CA, at [Email Address] or [Phone Number].
Thank you for your cooperation.
Sincerely,
Armesto Grove
Assistant Manager
Traffic Control and Enforcement (TCE)
G-90, Sector-G, Richard Gale Road
San Diego, CA, USA
#2. Request Letter for Release of Impounded Vehicle
Subject: Request for Release of Impounded Vehicle – Challan No. 6901-C
Dear Sir/Madam,
My name is Erick Lemson, and I reside at Lax Heights Residency, San Diego, California. I am the registered owner of a Subaru Outback Onyx Edition XT, bearing registration number 208982DF201, which is currently in the custody of the San Diego Traffic Police Department.
The vehicle was impounded following the issuance of Challan No. 6901-C for several traffic violations, including improper parking, incorrect lane usage, and a damaged left-side turn indicator.
The vehicle’s reference number is 7090-ZV.
I sincerely apologize for these violations and acknowledge my responsibility to ensure that my vehicle is properly maintained and operated in accordance with traffic regulations.
Regarding the damaged indicator, I had intended to arrange for its repair over the weekend. However, my work commitments as an Assistant Manager at a corporate finance company, together with the restricted operating hours of several repair workshops during the lockdown, delayed the necessary repairs.
I also acknowledge that I failed to notice the signs indicating the no-parking zone and the designated school lane. I regret this oversight and understand the importance of observing traffic signs and road safety regulations.
I respectfully request that you consider releasing my vehicle upon completion of the required formalities.
My legal representative has prepared the relevant documents and obtained a No Objection Certificate (NOC) from the appropriate authority, as required. I have also attached a copy of the receipt confirming payment of the applicable fine.
I assure you that I will take appropriate steps to repair the damaged indicator before using the vehicle on public roads and will exercise greater care in complying with traffic regulations in the future.
I would appreciate your consideration of my request and the release of my vehicle in accordance with the applicable procedures.
Thank you for your time and assistance.
Sincerely,
Erick Lemson
Identification Number: [Identification Number]
Lax Heights Residency
San Diego, CA, USA
[Contact Number]
[Signature]
