Word & Excel Templates

Sample -1 Good morning everyone. We wish you to have a very productive day. The company (name of the company) has a very important announcement for all our employees. The company is aware that the Christmas holidays would start from next week and according to the company policy we give each employee Christmas bonus in these days. The purpose of the bonus is to spread joy and assist our employees in celebrating the occasion. However, as you would be fully aware of the loss the company had to face this year from (month) to (month) due to some unavoidable circumstances.…

A strong letter for outstanding payment is written by a lender to a creditor to warn him that if he does not pay the outstanding amount, legal action can be taken against him. Most companies run their business with a lot of amounts that remain outstanding. They have no issues with some of the late payments, usually. But when this amount crosses the threshold level, it will create problems and act as a hurdle to the growth of the company. At that time, it becomes essential to write this letter and remind the customers regarding outstanding payments. What is the…

It is that kind of request letter which is written by a tenant to a landlord to reduce the rent of the shop after he has faced an unexpected financial crisis. With the recent spread of the pandemic, particularly the outbreak of coronavirus, most of the tenants were observed helpless owing to the economic crunch resulted after it. So, this letter has been designed for the same purpose so as to convince the shop owner to reduce the rent. Apart from the pandemic, there are several other reasons which can serve as a stimulant towards writing this kind of letter.…

Many employees or workers often don’t give their best in work and their poor performance not only affects the reputation of the company, but they also become a burden on the company as well. While sometimes a company cannot afford those extra employees, who are doing no good to the company. Therefore, in order to maintain the quality of the work and the prestige of the company some employees need to be terminated. When you want to dismiss a worker, the more decent and professional way is to write them a letter of dismissal. The letter should be written professionally…

A suspension letter is an official letter issued to an employee by the employer as a consequence of disciplinary allegation(s) or a misconduct. The employee could be suspended due to corruption, a risk to fellow colleagues/property, or for breaching a non-disclosure agreement. The letter serves to notify the employee about temporary abandonment of official responsibilities till the completion of investigations, pertaining to allegations in consideration. It notifies the employee whether the official activities of the employee are to be halted with or without salary and what sort of obligations the employee would have to work under. The letter is a…

Experience letter for accountantRef. No. 126-MK-202022-04-2020To whom it may concern It is certified that Mr. Neil Johnson was appointed as an Accountant at our company. He worked with us from 01 July 20XX to 31 May 20XX in the same position. As an accountant, he tackled all types of related work. He has a strong command over accounting techniques and we never found any mistake in his work. He prepared and managed the accounts of clients, managed the working of bookkeeping, liaison between the company and potential customers. Moreover, he had an excellent command over the usage of language therefore,…

Experience letter for internshipRef. No. 110-RK-20XX22-04-2020To whom it may concern I, on behalf of the Agricultural Extension Department, State of Michigan hereby certify that Mr. Mark Taylor from the University of Minnesota completed his summer internship in this department from 1st May 20XX to 30th September 20XX successfully. He was allocated a project titled “Enhancement of wheat crop production by using modern cultural practices”. In this project, he worked with our extension officer, Mr. John. This project was aimed to introduce certain innovative cultural practices so as to increase the crop production significantly. As a part of this project, Mr.…

An excuse or an apology letter is a professional letter that is written to let your organization or company know about something that you cannot do or are not able to do because of some emergency or some extreme situation. Writing a letter to inform about your absence is a professional way of telling your employer about your side of the situation. It is better than mere telling on a phone since it will enable your employer to comprehend your excuse professionally. Following are the key points that should be kept under consideration while writing a formal excuse or apology…

22-04-20XXTo whom it may concern It is to certify that Mr. Franklin has been working as a teacher in my school from 01-03-20XX to date. As a teacher, he was teaching the intermediate and secondary classes. He also performed other miscellaneous duties assigned to him at different times. He remained exceptionally good throughout the time he spent in my school. He made himself valuable by performing all the tasks before the deadline and using his knowledge at its best. Using all his God-gifted abilities, he proved himself as unparalleled and a great gift for my school. He can be differentiated…

Ref. No. 76-MP-202022-04-20XXTo whom it may concern This experience certificate is being written to certify that Mr. Evelyn has been working as a driver in Nestle (USA) for the last five years from 1st July 20XX to 30th June 20XX. We have found him proficient in his work. He has been gifted with all the abilities so as to be called as a professional driver. He is well versed with driving techniques and an efficient driver of both LTV and HTV including light commuter and heavy loaders. He drives in a safe way and follows all road safety rules. I…

Sample -1 Ref. No. 341-MP-202022-04-2020To whom it may concern It is certified that Mr. [X] has been working as a computer operator in the department of Pathology, Liberty Medical College, Chicago. He had been working in the aforesaid department for the last five years. Being a computer operator, his principal duty was to monitor and control the computer system especially the mainframe computer of the pathology department. He was equally good at operating a computer hardware system, controlling the peripheral devices, Typing and drafting as dictated by various officers, solving minor errors in the system, locating and solving malfunctions, and…

What is rent freeze? Rent freeze means no transaction of rent amount between the tenant and the landlord for a particular period. The process of rent freeze is useful for tenants who are not able to pay the rent due to a crisis. However, the landlord faces problems with this. What is the request letter written for rent freeze? The tenant writes the request letter to the landlord asking him to freeze the rent for a specific time period. The tenant is compelled to write this letter because he is not able to pay the rent because of some financial…

Circular to Employees to Wear ID Cards is a document issued to address employees to maintain the decorum of the workplace by wearing ID cards. An ID card worn by an employee is a small display-card that gives information about the employee who has worn it. The information is useful for any visitor at the workplace to find who is around him and locate the special one he wants to have a business. Sample -1 The company (name of the company) has a very good reputation when it comes to having strict rules. It is necessary for the employees to…

This letter is written to an employee when he has been found to have submitted the wrong mileage claim. Most of the companies authorize their employees to use the facility of mileage claims. Still, there are some who use this facility in the wrong way in terms of putting extra mileage they had never traveled in the claim. In this way, they commit forgery so as to be paid more than they had traveled. Good evidence of care is those offices of internationally recognized companies are filled with heavy documentation of travel bills that have been claimed by employees. Such…

In many companies, an employee is authorized to be reimbursed for a limited amount of expenses spent while performing his duties. Sometimes, he claims reimbursement for wrong expenses which he does not deserve actually. In this particular situation, an employer can write this letter. Bearing such employees is a high risk for any company. Claiming the wrong bill is a sort of fraudulent activity that is done intentionally. It may lead straight towards termination from the job. But sometimes, keeping in view the employee’s previous record, the company only warns the employee. So in this situation, this letter can be…

A reference letter is a formal letter written by a human resource manager or a supervisor for an employee, for attestation of his/her skills, profound knowledge, character, and professional conduct. The letter could be written upon request of the employee or is shared when the employee’s contract is terminated or he/she moves for another opportunity. It serves as a professional way to testify the credibility of an employee by the employer.  A reference letter could be issued for professional conduct, character, or both. The letter for professional conduct differs from the latter in a way that it assesses the employee’s…

Year-End bonus is a kind of reward that is given to employees usually at the end of the year. This is also called Christmas Bonus or an Annual Bonus in other words. These kinds of bonuses are usually given on the performance basis of the employees. The amount of the bonus varies depends upon that either certain mileposts are met or not.  Year-end bonuses are given to employees to reward them for their work hard and attachment to the work. Bonus cancellation notice is formal and official kind of notice and is written by an employer to its employees. Employees…

Extracurricular or co-curricular activities are arranged by schools only to incite the spirit of purposeful recreations in young students’ hearts and make them hale and hearty. This kind of motivation further helps them in crafting their individualities at their best and making them productive and healthy citizens. Alongside dozens of other perks, students not only get to make their beautiful everlasting memories with their friends but also learn new things in a fun way under the supervision of their experienced teachers.  When students realize they are expected of certain values while having fun and there’s a designated time and decorum…

A short-term absence excuse letter is written by an employee, student, or juror to the employer, school, or jury administrator for notifying the reason for absence. The short-term absence extends to four weeks or a minimum. The reasons for the short-term absence could be a minor illness, travel, personal commitment, accident, or death. The letter is a good way of providing a formal correspondence channel between the sender and the recipient. The letter is helpful in keeping the record of absence and can be referred to later if the need arises. Moreover, it serves the purpose of reflecting the responsible…

A long-term absence excuse letter is written by an employee or a student to relevant authorities at work or school to provide a reason for absence highlighting the strategies to make up for the missed work or commitment. By documenting the absence of excuses, professional conduct and a sense of responsibility are reflected. The letter could be written for fatal injury, acute medical illness, personal reasons, or maternal/paternal responsibility. The letter serves to create an understanding between employee and employer, or student and instructor as it communicates the reason for absence without causing any inconvenience at work or school. For…

A pay review letter is written by an employee to his employer. It is written in those circumstances when an employee wants his current salary to be reviewed based on his performance. It is a formal letter and cannot always be considered as a request to increase the pay. But sometimes, it serves the same purpose when an employee thinks that he is giving his best performance and in that case, the employer must be persuaded through suitable evidence by the employee. The process of pay review becomes formal if an employee writes a letter rather than oral demand for…