Time Off Request Letters | Word & Excel Templates

When employees need to take time off from work, they must let their supervisors know and request it in writing. Employees can use the time-off request letter to apply for leaves or holidays formally. In many offices, employees use a time-off request form to request holidays.

Usually, this is paid time off. For example, an employee wishing to relax or spend time with family after a hectic schedule can request paid time off. Similarly, employees may also take time off for medical reasons, traveling, or any other purpose.

A time off request letter mentions the employee, the number of holidays the employee is asking for, and the type of holiday it must be considered. Employees can take one of these letters, fill it in, and hand it to the HR department after getting approval from the concerned authorities (usually a supervisor).

The format of the letter includes:

A blank page sometimes requires the company letterhead
The employee name
Types of leaves available at the organization (employee can tick the most appropriate option)
A space for time off required (in days)
Signature of official supervisor
Signature of HR officer/manager

We provide free templates for time-off request letters. Our meticulously designed templates will take care of your time-off requests. There are many templates to choose from, and the best part is that they are editable. Download them for free and customize them for your office easily.

Sample -1

22-05-20XX

James Anderson
CEO Michigan Microfinance Limited
City View Tower, Michigan.

Dear Sir,

I hope you will be fine and enjoying the best of health. I am writing this letter to request time off from 01-06-20XX through 15-06-20XX. I know it will never be easy for you to tolerate my absence for so many days, but I have to solve some problems relating to family matters, which is why I want to take these days off.

You know that I live with my family here in the USA while my brothers and sisters live in Canada, and I am the eldest of all. Unfortunately, in my absence, they had several clashes between them. My younger brother called me last night to ask if I could solve this problem. I must state here that we do not have our parents alive, and being their eldest brother, it becomes a matter of supreme importance for me to bridge the gap between them and keep them united. Therefore, I request that you accept my request for time off so that I can resolve my family issues.

I have talked to Ms. Anna, and she has promised to look after my work in my absence. I also have no pending meetings with clients. So, keeping in view the above-mentioned facts, please entertain my request and give me a chance to say thanks.

Regards,

Watson Lee.

File: Word (.docx) 2007+ and iPad Size 21 Kb | Download

Sample -2

Dear Sir,

I, Bradshaw, working as an account assistant in your company, am forwarding my formal request to take 15 days off from June 1st to June 15th, 20XX. My family is going to Canada on vacation, so I want to take these days off. We have been planning this trip for the last five years, and I am sure that I have enough leave balance to be used for this purpose.

In my absence, Mr. Anderson will manage my workload, and I have talked with him. He will also handle my clients. I have also completed my paperwork in advance, which will be used during my absence.

I hope for a positive response from your side. I thank you in anticipation.

Regards,

Bradshaw

File: Word (.docx) 2007+ and iPad Size 22 Kb | Download