Word & Excel Templates

There are usually two ways to leave an organization – either to give a month’s notice or to resign effective immediately. Professionally speaking, giving a month’s notice is preferred and is seen as giving due consideration. It allows the organization to find a replacement for the person leaving the job. This notice period also allows the employee to complete any on-going projects that are difficult to transfer to another employee in such a short time. However, if for some reason you need to give immediate resignation, you may do so. The terms of resignation or termination are mentioned in the…

A grievance letter is written by an employee when there is a breach of employee rights or the employee feels he/she has been deprived of their legal right. Any complaint when submitted formally is called a grievance letter. Grievance letters can be written for many reasons such as: Unfair treatment Unfair performance evaluation Unpaid wage or salary Lack of growth opportunity Poor pay scale Health or security hazard at the workplace Untimely payment and rewards Poor working conditions Any other complaint that an employee may have that seriously affects his ability and motivation to work can be addressed in a…

There are many reasons for writing to the HR department. The HR department is responsible for handling all employee-related queries, complaints, and issues. An employee’s performance, evaluation, and salary related matters are also handled by the HR department. Thus, when employees face any issue, they are encouraged to write to the HR department. There are innumerable reasons to approach the HR department such as: You want to apply for a leave or annual holidays You want to file a medical claim You want to report a conflict or harassment You want to inquire about your promotion You want to report…

Stress relief causing poor work performance: Maintaining a work life and personal life, simultaneously, can be very stressful. In order to take care of the physical and mental health, relieving stress is very important. A casual day off every now and then should be taken from work in order to relieve stress and gain some mental and physical peace. Below is a sample application letter: Sample Application Please accept this letter as my request for a casual leave. Due to the huge workload in the previous weeks, I have been unable to find time to relieve work stress. The high-stress…

Commercial Rent Reduction Request Letter The rent of a shop or any commercial asset is basically set according to the value & locality of that particular commercial area. If the area is central to the city, it is highly expensive & same is the ration in vice versa. I want to put forward my argument that the area in which your shop is situated is not the central location. Moreover, all the other rentals are being charged very less as compared to me. The setting of the shop is the main issue indeed. It is situated on the outskirts which…

If your behavior was bad and you have really hurt someone with your behavior, apologizing can save the relation. In such a situation, you can write an apology letter and ask the recipient for forgiveness for whatever happened. An offensive behavior is what nobody tolerates. When you get so rude and annoying because of any reason, you really make the others feel bad. Writing the apology letters can help you say sorry for unpleasant behavior. There is no justification for behaving poorly. No matter what caused you to behave offensive, it is always advisable to express your guilt by writing…

Advanced payment of salary is when employees request for their workplaces to pay the employee their salary in advance. The employee may consider this request in case of health issues and emergencies. Below are sample letters for various reasons: For being sick I, Name of Employee, am writing this letter to request you to provide me with my salary in advance. I have been working at this organization for the past ‘Number’ of years and have been completely satisfied with the policies of the organization. The organization has helped me grow my work abilities and provided me with great opportunities…

Warning Letter for Sleeping On Duty It is considered highly irresponsible to be found asleep during working hours at the workplace. It brings down the righteousness of other employees as well which results in the annihilation of their professional values. This letter serves you as a written warning for the given context. Several complaints have been received for your misdemeanor for having found asleep during your working hours which is unacceptable for the company. This is an act which simply cannot be justified anyway. You have been given many verbal warnings by HR which had the least effect on your…

When you have to process the application of an applicant requesting for credit, you are required to have enough information for processing that application process. You are required to have a strong communication with your applicant throughout the application process. No matter what reason you are collecting information, it can be very frustrating for you to not have proper details needed to process the application. How to ask an applicant for credit to submit more information? In order to write a professional looking letter, you should know how to draft it effectively. The letter should be started with the complete…

It is the responsibility of a business to investigate the credit reference of an applicant. There are some necessary procedures to be carried out for conducting the investigation. The applicant whose credit reference is to be investigated should be addressed properly in the letter. The purpose of the investigation is to know whether the applicant should be given a credit approval or not. When a business wants to approve the credit, it should ensure that the credit is being issued to a legitimate person. Every organization conducts some investigation before issuing the credit. The applicants are asked to give a…

A notice of termination is a formal notification issued by an employer to an employee in order to notify the employee about his/her end of the contract with the employer. However, according to the Fair Work Act, an employer has to provide the required notice period to an employee when an employment contract is being terminated. There is a difference between termination and cancellation of the contract. The cancellation occurs when an employee breaches or defaults in a contract and the employer wants to end the contract. This is mentioned in the cancellation clause in the contract. On the other…

When the customer provides incorrect information about payment account by mistake, it is a right of the company to write a letter to its customer informing him of an incorrect payment amount. It is a brief letter that informs the customer effectively and also provides him with some suggestions to correct the mistake. It should be kept in mind that the letter for informing the customer is written only when you know that it was not done by the customer deliberately. You can politely make him correct the mistake. There can be many reasons for informing the customer about it. For…

A company may have to cancel or withdraw a credit account of the customer because of many reasons. A cancellation letter is written by the company when it wants to inform the customer about its decision to cancel the credit account of the customer. There are many situations when a company is dissatisfied with the customer and want to discontinue the relationship with him. The primary purpose of writing the cancellation letter is to formally terminate the contract of the company with its customers which as a result will allow the company to withdraw the credit account of the customer.…

There comes a situation in a business when a customer sends an extra payment to a business. The situation of overpayment is handled by many businesses by informing their customers about the overpayment. Writing this letter not only saves the money of the customer but it also makes the relationship between the business and customer stronger. What to do in case of overpayment? There are different ways to deal with the overpayment. You can either credit the extra paid money in the account of the customer or refund the customer. It depends on customer whether he wants to be refunded…

Punitive measures are taken in almost every organization. An organization takes these measures against those people or companies who don’t act according to the terms which have been agreed upon by both. The non-serious behavior of a client in some cases prompts the company to take punitive actions against him. The punitive actions may include different types of punishments such as cancellation of the agreement, suspending the account of the client and a lot more. No matter which type of punitive action you want to take, writing an announcement letter to the client to let him know about the punitive…

1- Letter to the professor to exclude grade of an assignment In order to pass and advance in schools and universities, students need to have grades above a certain percentage. These grades are created by analyzing the student’s projects and presentation marks, class participation activities, assignment marks and the finals. Students can also gain extra points to raise their grades by completing extra assignments. Below is a sample letter: I am writing this letter to request for exclusion of ‘Assignment Name’ grade from my total grade. This is because when we were given the assignment, I was dealing with health…

#1 In order to maintain a healthy relationship between an employee and employer, they both need to have an understanding of each other. The employee must show respect to his employer and not display bad behavior at work. If such an incident occurs, the employee should apologize to his employer. Below is a sample apology letter from the employee to their employer. Apology letter for bad behavior with the boss I would like to apologize for displaying bad behavior in front of you on ‘Date and Day’. There were some issues regarding the work assigned to my team, during which…

An employee clearance letter indicates that the employee has been cleared of all dues and can leave the organization. An employee clearance letter is different than an employee clearance certificate. This letter is issued to the employee on request. Usually, an employee clearance letter is required for a specific purpose. For example, an employee transferring from one division or one region to another may require an employee clearance letter from the previous division or region. An example would be a physician or a health specialist who wants to practice in another hospital or clinic. In order to practice in another…

A letter of dissatisfaction is written to the immediate supervisor or HR department or both and indicates an employee’s lack of satisfaction with the salary earned for services delivered. When an employee feels overworked or under-compensated for their work, they often feel demotivated at work and this can have a negative impact on employee’s productivity and ultimately delay an organization from achieving its goals. Furthermore, employee demotivation and dissatisfaction can also increase the turnover rate of an organization. A high turnover rate is costly both in terms of productivity and the time taken to train new employees. When employee morale…

What is a salary dispute letter? Every organization has a human resources (HR) unit that handles all matters relating to the employees –their performance, work satisfaction, holidays, promotions and bonuses. Matters relating to wages and salaries are also handled by the HR department. If an employee wants to make a request, raise an issue, make a claim or bring any conflict to notice, they must report to their immediate boss and the HR department. The HR department will then try to resolve the issue and maintain employee satisfaction levels. Of the many issues that HR might face, salary disputes are…