Word & Excel Templates

Business activities involve many ordering and delivery services. Sometimes, issues arise with such orders and deliveries. In such a scenario, a company writes a letter to the shipper and informs about the order issues. The shipper or vendor may be an individual person or another company. This letter is a formal documentation which serves as a notification about the problem to let the shipper know about it as well as take the corrective action. When an order is placed and received, different issues might arise such as: The shipment is incomplete. The shipment is incorrect. The shipment is damaged/broken. The…

The advanced technology has provided ease to the individuals in numerous ways around the globe. Among these parameters, one better solution for keeping money safe is a bank. Banks have provided ease in countless ways to keep money and assets safe. Additionally, various finances are also helping people to invest and earn a profit. These all things can be done through an account. The bank account is the main formality with which one can get facilitated with various services. The bank account needs authentic information like complete name, present and permanent addresses, contact numbers, etc.  Various situations can lead to…

When you are dealing with credit or using credit lines, there is always room for errors and disputes. Errors occur during the understanding of the terms and conditions or making and receiving payments. Errors may also occur if there is an accounting or calculation mistake. These errors are potential causes of credit disputes. If there is a discrepancy in the credit transactions, they are duly notified by either party to the other. A creditor can write to the lending party notifying them of a discrepancy, or the lender may write to the creditor about the discrepancy. In short, it is…

Often, we as individuals or firms lend money to another party. Or perhaps someone has purchased something from you on credit. Whatever the situation, there must be an agreed-upon date of repayment. Whether you are an individual or a company, that has lent money to another individual or firm, it is important to keep track of repayments and/or installments. It is usually good foresight to send reminders to creditors before payment is due. Good creditors are a blessing as they pay on time without any hassle. However, every now and then, you may come across individuals and businesses that may…

Organizations are built on the productivity of employees. This is why productivity is valued by organizations. Employees with low productivity are encouraged to improve their performance. In efforts to motivate employees and improve productivity, all performance rewards are tied to productivity and good performance. Thus, employees have the incentive to improve performance. Possible reasons of non-performance However, despite training, counseling, and motivating policies, some employees continue to underperform. Non-performance of employees can be due to many different reasons. These reasons may or may not have anything to do with the company itself. Here are some reasons for non-performance: All these…

In order to implement office norms and policies, it is important to sometimes take painful steps such as terminating employees who are in violation of company policy. Only if the rules and policies are implemented stringently, will any organization progress. Failure to implement company policy will lead to daily struggles and the organization will be unable to achieve its actual goals. Therefore, it is important to use both soft and hard approaches to put company policies into effect. The soft approach is to create awareness among employees about the company policy and help them conform to the organizational culture. The…

Employee management is a tough task particularly if you are concerned about employee motivation and satisfaction. Of course, most firms want employees to be motivated and satisfied as these improve overall organizational productivity. Reprimanding one employee or taking action against an employee often has a negative effect on employee morale and productivity. Irrespective of the fault, taking actions against an employee often dampens motivation across the organization. However, sometimes tough decisions need to be made. On the other hand, employees also have a responsibility for conforming to and respecting organizational culture. No organization creates a disturbing, uncomfortable environment. Organizational cultures…

Employee management is a critical component of overall business management. The human resource department is responsible for the management, satisfaction, and motivation of employees. Any issues that employee’s faces are handled by the HR. Similarly, if there are complaints about an employee’s behavior, they are also officially the responsibility of HR. Often there are some instances that may be defined as misconduct. Such instances need to be dealt with strictly in order to maintain a healthy and respectful environment within an organization. Often if an employee exhibits a series of misconducts, they are issued a warning letter which could lead…

Product or service introduction letters are written by the companies to their existing or potential customers. In this letter, the company announces the introduction of its new product or service or additional features of an existing product or service. One of the purposes the letter serves, apart from informing the customers, is related to the promotional aspect of the product or service. By informing the customers, the company makes them aware as well as entice them to use the new product or service. This will help the company in increasing its revenues leading to increased profits. The general format usually…

The job promotion or salary raise letter is a formal letter written by the employer to its employee. This letter serves as a notification of the granted promotion or the salary raise to the employee. In this letter, the employer provides the details of the new designation including the changes in duty and responsibilities as well as changes in the salary figure. Companies have different ways to announce employee promotions or salary increases. For instance, now, sending emails is common. Some companies even hold annual functions to announce such news. However, no matter what way is chosen by a company,…

An advice letter or guidance letter is the formal help provided by a person having authority and experience to make future work and behavior better. This letter is usually written by a manager or the employer in which he addresses the employee/employees who require rectification. Through this letter, the manager, based on his experience and knowledge of the situation, provides a guide to the employee. There can be various bits of advice a manager can give to his employees such as: The usual format of the letter is: Conclusively, when a manager is writing this letter, he needs to make…

When someone receives a formal job offer, the professional way to reply is to write a salary acceptance letter if you agree to the job offer. A salary acceptance letter informs the organization that the chosen candidate has agreed to the terms of service and the corresponding salary. Writing this letter shows professionalism in responding to your employer. When you are writing a salary acceptance letter, here are a few things to keep in mind: Moreover, there is no harm in adding any queries or questions that you may have regarding your role or responsibilities. If you have any special…

The companies often face challenges of financial instabilities, industry issues, economic recessions, or slowing down of economic activities. In such scenarios, the companies try to minimize and manage their costs effectively and usually, the first step involves cutting additional payroll costs by announcing a hiring freeze. A hiring freeze refers to a company putting a pause on its hiring-related activities. It can be for a short or long-term basis depending on the financial situation of the company as well as the external factors related to the industry and the economy. Companies have HR departments that are directly related to hiring…

Companies undergo various changes continually. The employees need to be informed about these changes promptly as they are the stakeholders that might be directly affected by any changes in the companies. Usually, the companies write a letter and send it to their employees which serves the purpose of notification to the employees. One of such changes that may occur is the change in the business address of the company. A company might want or need to relocate for many purposes. Some of these are: Whatever the reason for the change, the company wants to announce this change and sometimes the…

As change is a constant determinant, especially in a rapidly changing world, businesses change continuously as well. These changes or upgrades in companies can take many forms such as name change, address change, policy change, new product introductions, new features for existing products, mergers, acquisitions, and many more. When any such changes occur, the company wants to as well as must announce these changes to the stakeholders. These are made through employing different ways such as newsletters, marketing campaigns, promotions, etc. However, usually, when the company wants to announce a change in the company to its employees, it issues a…

Every organization has a leave policy in which they define what kinds of leaves are available to an employee and how many leaves of each kind are allowed in a year. Usually, all organizations give casual leaves, annual leaves, medical leaves, and maternity leaves. These are mostly paid leaves enabling employees to carry on with their personal lives as well. Casual leaves may be taken to attend to personal chores such as getting the car fixed, repairing property or equipment, going to the bank, going to the hospital or any other tasks associated with daily life. Annual leaves are usually…

A school transfer request letter is written to the principal when a student is moving to another school, state, or country. Usually, the next school where the student is transferring demands a record and a transfer letter from the previous school. The school transfer letter serves the following purposes: The principal writes a letter stating that the student has asked to be transferred and has cleared all dues. This letter enables a student to be admitted to another school and continue his/her studies there. The student can then apply for grants, scholarships, and loans for study at the new school.…

1-Application letter for land acquisition Subject: Application for land acquisition I am writing on behalf of [company name] to express the company’s interest in building [house/office/commercial center/restaurant/hotel/hospital/school or any other building] on the land located at [address]. We have the allotment letter for the land. Our company wants to [enter what your company wants to do with the land]. This investment will not only be beneficial to our company but rather it will also [enter how it will benefit the community]. Kindly grant land acquisition letter to our company. We are willing to schedule a meeting to discuss the terms…

Sometimes you may have to change your bank account. This can be due to many reasons, such as better services in another bank, better fees and charges by other banks, higher interest rates in an existing bank account, poor customer service, lack of value-added services and smart services, moving to another location, lack of ATMs or branches nearby, etc. Another reason could also be that you already have more than one bank account and wish to close one of them and keep only one. Thus, you choose to keep the card with the best overall facilities and service. When you…

Every organization has a set of values and rules that define its internal structure and culture. There are certain dos and don’ts that are common to every organization. These could include morality, ethical conduct, honesty, respect and tolerance for others, punctuality etc. There are also some factors unique to an organization such as its management style, flexible conduct, organizational structure, leader’s perspective, and other rules for daily conduct. All these things make up the office decorum. Employees are expected to adapt to the office decorum and culture. There are certain things that employees are told explicitly when they join a…

Organizations are made up of people. These people have different characteristics and habits. To maintain a consistent atmosphere at the office, each organization has a set of values. These values include honesty, respect, tolerance, and hard work. However, not everyone can follow these values at all times. Each individual is different and thus cannot be trusted blindly. Dishonesty is a common trait found in many people. Dishonesty includes lying, shirking responsibility, deceiving others, being untruthful, or engaging in fraudulent activities. Given the wide interpretation of dishonesty, it can range from small misdemeanors to severe ones. No one likes dishonest people…