Every organization has a set of values and rules that define its internal structure and culture. There are certain dos and don’ts that are common to every organization. These could include morality, ethical conduct, honesty, respect and tolerance for others, punctuality etc. There are also some factors unique to an organization such as its management style, flexible conduct, organizational structure, leader’s perspective, and other rules for daily conduct. All these things make up the office decorum.
Employees are expected to adapt to the office decorum and culture. There are certain things that employees are told explicitly when they join a company. However, there are certain things that employees learn along the way as they gain experience. Both these explicit and implicit details make up the office decorum. The office decorum is superior to individuals and does not change as per an individual’s whim or demand. This is why the burden of following office decorum falls on the employee.
If an employee fails to follow the office decorum, they are verbally reprimanded and then warned about their behavior or words. When more than one employee is seen continuously violating the office rules and regulations, the staff as a whole may be issued a warning. If you are confused about what kind of warning to give, then have a look at the samples below:
Sample letters for:
1- Warning for violation of office decorum
To [employee name]
Subject: Warning for violation of office decorum
It has been observed that your behavior lately has been in violation of the office decorum. At [company name] we encourage diversity of ideas and innovative solutions. While not all ideas are implementable, this does not mean that we curb discussion and ideas by ridiculing others or snapping at them.
Please be mindful of other people’s feelings and abstain from derisive remarks. Consider this letter a warning against such behavior. Violation of office decorum shall be dealt with seriously.
2- Office decorum notice to staff
Subject: Office decorum & maintenance
This is to inform all staff that office decorum must not be violated under any conditions. It has been observed that some people have been exceptionally loud in their opinions and seen shouting comments and talking across the hall. This disturbs and distracts others working around you.
Please be mindful of your location and talk in normal tones. At [company name] we strive to make the working place professional and peaceful.