A school transfer request letter is written to the principal when a student is moving to another school, or state, or country. Usually, the next school where the student is transferring to, demands a record and a transfer letter from the previous school. The school transfer letter serves the following purposes:
- It gives proof that the student was indeed a part of the previous school
- It gives proof that the student was indeed studying in the grade that is being claimed
- It is proof that the child is now not studying or availing any scholarships or aid at the previous school
- The student has cleared all dues at the previous school
The principal writes a letter stating that the student has asked to be transferred and has cleared all dues. This letter enables a student to take admission in another school and continue his/her studies there. The student can also then apply for grants, scholarships, and loans for study in the new school.
1- School transfer request letter to the principal
Subject: Request for transfer certificate
This is to inform you that [student name] of grade [X] is moving to Texas due to his father’s job. He has cleared his mid-term examinations. All dues have been cleared and books from the library returned. Kindly grant [student name] a transfer certificate.
Look forward to your cooperation.
2- School transfer request letter from parents
Subject: School transfer request letter
We are writing to request a school transfer request letter for our daughter Elizabeth Jacobs. She is a student of grade 5 at your school. The reason for transfer is that we are moving to [enter city] by the end of this month. We are still contemplating which school to transfer her to. Meanwhile, we have cleared all dues for your school and Elizabeth has also applied for a clearance certificate. Kindly, write a school transfer certificate for Elizabeth that we may use for her admission process in [enter new city].
Elizabeth was a happy student at your school and has accomplished a lot under your guided supervision. She will miss her teachers and friends a lot. Looking forward to your cooperation.
3- School transfer request letter from the student
Subject: School transfer request for [X]
I am writing for a request for a school transfer letter. My father has been deployed to [enter city of a foreign country] for a period of two years. Due to his transfer, we will all be moving for this time period. I am expecting to apply for admission in a school in [enter city] and for this, I require a school transfer letter.
I have returned all property and equipment of [enter current school’s name] and received a clearance certificate. Kindly issue me a transfer letter.