Revised Price Quotation Letter

A revised price quotation letter is sent by a business to update a previously quoted price for a product or service. It is addressed to the prospective or existing client and explains the revised price and the reason for the change. If the price increases, the letter should clearly explain the proposed adjustment and whether the business will absorb any of the additional cost.

This letter can be written in various situations, such as when:

• The original quotation contains a calculation or pricing error.
• The wrong quotation was sent to the client.
• Changes in taxes, duties, materials, labor, or other costs affect the proposed price.
• The client changes the order quantity or scope of work.
• A bulk purchase discount, promotional offer, or other price reduction becomes available.
• Market conditions lead the business to review its pricing.

When the price increases, the organization should explain how it proposes to handle the additional cost. For example, it may absorb part of the increase and ask the client to consider paying the remainder. If an order has already been accepted, the letter should refer to the agreed terms and clearly distinguish a proposed change from an adjustment already authorized under those terms.

(Create a sample letter below)

What Details Should Be Included?

The content will depend on the reason for the revision and the status of the order. Common details include:

• The client’s name and contact details.
• The sender’s business name and contact details.
• The date and reference number of the original quotation or order.
• The original price and the revised price.
• The reason for the change.
• A breakdown of any additional charges or discounts.
• The revised quotation’s validity period.
• Any changes to payment or delivery arrangements.
• A request for confirmation or acceptance, where needed.

The client may accept the revised quotation, request further discussion, or decide not to proceed, depending on the circumstances and agreed terms. A clear explanation helps the client assess the change and reduces misunderstandings.

Sample Letters

#1

This is in response to your request for a revised price quotation based on your bulk order requirements. We are pleased to provide an updated quotation, which is attached for your review. We hope it fits your budget.

We have applied a 5% bulk purchase discount to the total price. This revised quotation is valid for 30 days from the date of this letter.

Please review the quotation and let us know if you have any questions or would like to discuss further adjustments. We are committed to providing quality products and reliable service, and we welcome the opportunity to build a long-term partnership.

We look forward to your response.

#2

We are writing to request your approval of a revised price quotation for the products you ordered on 12 August [year]. A recent increase in government taxes on raw materials has raised our production costs. The enclosed quotation shows the proposed updated prices.

We regret the inconvenience this may cause. If you do not wish to proceed at the revised prices, we are offering you the option to cancel the order and receive a full refund of your advance payment within five business days of cancellation confirmation.

Please confirm whether you accept the revised quotation or wish to cancel the order. We will await your instructions before proceeding. Thank you for your understanding.

#3

To celebrate ABC Company’s third anniversary, we are offering special discounts on selected products. Please find our updated quotation enclosed.

We hope you were satisfied with your last purchase from us. Please review the updated prices and let us know if you are interested in placing another order. This offer is valid until [date], subject to stock availability.

We look forward to hearing from you.

#4

Dear Ms. Sarah,

I am writing to request your approval of a revised quotation for the products you ordered on 4 November 20XX.

At ABC Limited, we aim to offer competitive prices. You accepted our original quotation, which was based on the import costs and duties applicable at the time.

The products must be imported from [country]. After we finalized the order and began the import process, the applicable import duty increased by 15%, raising our costs. The enclosed breakdown explains how this affects your order.

We propose absorbing part of the additional cost and revising the unit price from $original amount to $revised amount. We understand that this differs from the price you accepted, so we would like to discuss the proposed adjustment with you before proceeding.

Please review the revised quotation and let us know whether it is acceptable or whether you would prefer to discuss the available options.

Thank you for considering our request.

Regards,

Melissa Steven