A formal notice sent by a landlord to a tenant may require them to pay overdue rent, correct a lease violation, or vacate the premises. The appropriate notice and procedure depend on the circumstances and applicable requirements. A landlord’s notice is not the same as a court-ordered eviction.
Our templates provide a structured format for recording the relevant details. The samples below include 5-day, 15-day, and 30-day notices. These periods should be used only where appropriate under the applicable requirements, rather than selected solely according to the landlord’s preference.
A notice generally includes the following information:
Date
State the date the notice is issued. The date on which the notice period begins may depend on how and when it is delivered.
Tenant Information
Include the tenant’s name and the full address of the rental property.
Other Details
Identify the landlord, explain the reason for the notice, and state the action required and the applicable deadline. Where relevant, include the overdue amount, payment instructions, and lease provision concerned.
If the matter remains unresolved, the landlord may pursue the appropriate legal process. The notice should not imply that the landlord can remove the tenant without following that process.
Samples
The following wording must be adapted to the relevant lease and local notice requirements before use.
5-Day Notice 1
Our records show that rent remains unpaid for [Months]. Under our lease agreement dated February 1, 202X, monthly rent of $1,500 is due on the first day of each month. The total outstanding rent is $3,000.
Please pay this amount by [Deadline], being the end of the applicable five-day notice period, or vacate the premises if required under the relevant notice procedure. Payment may be made using [Payment Instructions].
If you have already paid or believe the balance is incorrect, please contact [Contact Details] promptly. If the matter remains unresolved after the deadline, we may begin the applicable legal proceedings.
5-Day Notice 2
We are writing regarding a reported violation of Section [Number] of the lease agreement concerning unauthorized commercial use of the property at [Address]. The conduct identified is [Specific Details].
Where a five-day notice to vacate is permitted for this violation, you are required to leave the property by [Deadline]. Any opportunity to correct the violation should be stated here: [Applicable Requirements].
Please contact [Contact Details] to discuss the notice or provide relevant information. Further action will follow the applicable legal process.
15-Day Notice 1
This notice concerns repeated late rent payments for [Months] at [Property Address]. Section [Number] of the lease specifies the payment deadline.
Subject to the applicable notice requirements, your tenancy will end on [Date], following the required 15-day notice period. Please arrange to vacate the premises by that date.
If you have questions or wish to dispute the information in this notice, contact [Contact Details]. Any further action will be taken through the appropriate legal process.
15-Day Notice 2
This letter concerns the unpaid rent for May at [Property Address]. The outstanding balance is [Amount]. We are unable to approve the payment extension requested.
Please [State the Required Action] by [Deadline], in accordance with the applicable 15-day notice procedure. Include any payment or correction options required under that procedure.
Contact [Contact Details] if you have already paid, believe the amount is incorrect, or need clarification.
30-Day Notice 1
This letter notifies you of proposed renovations at [Property Address], scheduled to begin on [Date].
Where termination for this reason is permitted and a 30-day notice period is sufficient, your tenancy will end on [Date]. Please arrange to vacate the premises by that date.
We recognize the inconvenience this may cause. Your security deposit will be handled according to the applicable requirements, including any required inspection, itemized deductions, and repayment deadline.
Please contact [Contact Details] to discuss the move-out arrangements.
30-Day Notice 2
Your lease for [Property Address] expires on [Date]. We are writing to inform you that it will not be renewed, subject to any applicable renewal and notice requirements.
This notice provides 30 days’ notice where that period is sufficient. Please arrange to vacate the property by [Date] and coordinate the return of keys with [Contact Person].
Please settle any outstanding amounts according to the lease. Your security deposit will be processed within the applicable timeframe, with an explanation of any permitted deductions.
If you have any questions, please contact us at [Phone Number].
Generic Format
Date: [Issue Date]
[Tenant’s Name]
[Rental Property Address]
[City/State/Country]
Subject: Notice Regarding [Overdue Rent / Lease Violation / End of Tenancy]
Dear [Tenant’s Name],
I am writing regarding [Describe the Issue] at the property listed above. A previous notice was sent on [Date], and our records indicate that the matter remains unresolved.
The relevant details are:
- Lease provision: [Reference, if Applicable].
- Outstanding rent or other documented concern: [Details].
- Action required: [Payment, Correction, or Vacating the Property].
- Deadline: [Date].
- Notice period and applicable procedure: [Details].
Please contact me at [Contact Details] if you believe this information is inaccurate or need clarification. Any further action will follow the applicable legal process.
Respectfully,
[Landlord’s Name]
[Signature]
[Contact Details]
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