Word & Excel Templates

1. I am so sorry to inform you at this short notice that I require an urgent leave. My mother is very sick since last night and needs emergency medical attention. I will try to be available over the phone and email as much as I can. I have delegated all my work to Mark, who will look after every task in my absence. I would like to thank you in advance for your cooperation over this matter. 2. I am not feeling well for the last week. But considering the monthly closings, it did not seem fit to ask…

Warning letter for unprofessional behavior As discussed with you in the meeting, we received a complaint against you last week. We have been notified that you are not meeting your deadlines and did not report to your manager in time with a clear reasoning. We have very high expectations from you and every employee should follow the office policies. Not completing your task on time and not informing your line manager is not acceptable. As you have been one of our senior employees and you have never done any breach before, we are issuing this letter as a first warning.…

A complaint letter to a subordinate is written by an employer in which he addresses an employee and informs him about the complaint or problem the employer has with him. The employer/manager/supervisor may give an oral warning to an employee and if the unprofessional behavior continues, a written complaint letter, which may serve as a warning letter, may be issued and kept in the records for the employee evaluation. The manager can have various complaints against an employee such as unprofessional behavior, inefficiency, bad quality work, continuous absence, etc. The supervisor may follow different formats as per the company requirements…

A complaint letter to a supervisor, as the name states, is written by an employee to his manager or supervisor in which the employee makes a formal complaint about the prevalent issue. When working at a workplace, especially in such a fast-paced world with continuously changing working environments, various issues can arise for which the employee seeks resolution through his supervisor. Sometimes, the employees orally communicate the issue to their supervisor before writing a formal letter or email, while other times they may directly write a formal letter so that the communication and handling of the issue can be kept…

A recommendation or a reference letter is often sought by a job candidate to signify his good character, skills, capabilities, and experiences. The person who is requested to write this letter, a referee, can be a teacher, ex-employer, colleague, etc. Sometimes, a referee does not feel comfortable enough to write a recommendation letter about a candidate and yet does not want to refuse the request as well. In such scenarios, he chooses to write a weak recommendation letter for the candidate. The reasons behind writing this letter could be: The referee has not spent sufficient time with the candidate and…

An existent or a potential customer may request a company for some information regarding their products or services. As a response to this request, the company writes a letter to thank the customer for his interest and sends along the needed literature. This literature can take various forms such as brochures, pamphlets, booklets, catalogs, flyers or any other material with the required information. This letter of transmission of informational or sales literature is, usually, written with the following format: Date Details of the company Details of the customer Refer to the request by the customer of the required information Show…

One often needs a recommendation or a reference letter for work or academic purposes. This letter can be presented as an authorized reference of a person’s character, work experience, qualification, skills, abilities, etc. The person who writes a recommendation letter or provides a professional reference is usually a former employer, manager, customer, instructor, teacher or anyone who knows an individual and can provide the sort of a guarantee of an individual in terms of his skills or character mentioned in the letter. The referee, person who is requested to write such a letter, takes his time out to prepare this…

Every day, many official documents are sent to other businesses, people or employers. The sender wants to ascertain that the document has been properly collected by the receiver. For this purpose, the sender writes a letter to the receiver and informs him about the document or parcel sent to him and request for a confirmation. There are many benefits of writing this letter to request confirmation receipt of an official document. The official documents could be a resume, contract bid, application, etc. The advantages, of a letter about the confirmation, include: It notifies the receiver that a document has been…

A request letter of confirmation of an authorization to take action is written by a person who has been authorized to do a task or a job. This letter is addressed to the person who has extended the authority and is written for many reasons such as: To confirm the authority extended. To clarify the details of the given authorization to avoid misunderstandings. To provide a proof to a third party, that would be involved in the task or action, so to show that the person taking action has been authorized by the person who has the actual authority. A…

A letter of response to a request of a resume is written by a potential employee to his probable future employer. When a job opportunity arises, an employer searches for the candidates and request their resumes to analyze if they are a fit for the position. When such a request is received, the candidate responds, usually, in the form of a letter or an email and attaches his resume with it. This letter is important because: It shows gratitude regarding the request and consideration. It shows the courtesy of the candidate through a proper letter or a formal communication. It…

Appreciation letters can be a great way of motivating the team members. According to Maslow’s Hierarchy, job safety and self-actualization are a big aspect of the employees’ lives. If the employee is not satisfied with their work, it can decrease the motivation levels and in turn cause, a decline in the employees work performance. It is the supervisor’s job to provide feedback, both good and bad, to his employees. When the supervisor leaves the employees on them without providing proper work directions, low quality work is produced. The employee’s skill levels and experience remain stationary. When there is no hope…

A demotion letter is a formal document written by the employer in which he addresses the employee and informs him about his demotion decision taken by the company. Although, demotion is a critical step as it lowers employee morale, yet, sometimes an employer has to take this decision for the overall benefit of the company. There are many reasons for which an employee has to face a step back in the ladder. These include but not limited to: The underperformance of an employee. Incompetency of an employee Inability to deal with the changing environment Unprofessional behavior Financial crisis or financial…

What is a Job Offer Letter? A job offer letter is a formality provided by an organization to the candidates that applied for a job opening in the said organization. After the interview sessions, the organizations pick up a candidate that best meets the requirements of the organization. The hiring policy varies from organization to organization. According to the hiring policies, most organizations tend to contact the job applicant through a phone call first to deliver the hiring news. Then the hired employee receives an email from the organization. The details mentioned in the job offer letter may vary from…

What are excuse letters? When an employee takes an unplanned leave from work, they are required to provide an excuse letter to their employer or the head of their respective department. This formal letter involves the employee informing their senior of the reason for their sudden absence from work and when they are expected to return to work. The organizations allow different kinds of leaves to their employees, however, the leave system may vary from an organization to other. Most organizations provide paid leaves and sick leaves separately and any other leaves from work are non-paid. In order to avail…

In the commencement of the business activities, there often arises a need to evaluate the effectiveness and efficiency of a product or service in terms of cost, saved time, saved effort, usefulness, etc. After the evaluation, a letter is written to recommend the best product or service. The letter can be written by: An employee to his employer who has requested for the evaluation of a product or a service as per the employee expertise. A company to the client or business partner with whom the company is starting a business project and who have requested the suggestion of a…

When a company places an order and receives either incomplete, unwanted or damaged shipment, it writes a letter to the shipper and informs about the issue. In addition, it informs the shipper that the company is returning the order as it is not up to the company requirements. The shipper, to whom the letter is addressed, may be an individual person running a sole proprietorship or another company. Through this letter, the company makes a formal notification to the shipper to inform about the return of the shipment. The company may decide to return the merchandise for several reasons such…

Business activities involve many ordering and delivery services. Sometimes, issues arise with such orders and deliveries. In such a scenario, a company writes a letter to the shipper and informs about the order issues. The shipper or vendor may be an individual person or another company. This letter is a formal documentation which serves as a notification about the problem to let the shipper know about it as well as take the corrective action. When an order is placed and received, different issues might arise such as: The shipment is incomplete. The shipment is incorrect. The shipment is damaged/broken. The…

The advanced technology has provided ease to the individuals in numerous ways around the globe. Among these parameters, one better solution for keeping money safe is a bank. Banks have provided ease in countless ways to keep money and assets safe. Additionally, various finances are also helping people to invest and earn a profit. These all things can be done through an account. The bank account is the main formality with which one can get facilitated with various services. The bank account needs authentic information like complete name, present and permanent addresses, contact numbers, etc.  Various situations can lead to…