Request Letter to HR for Change in Bank Account

The advanced technology has provided ease to the individuals in numerous ways around the globe. Among these parameters, one better solution for keeping money safe is a bank.

Banks have provided ease in countless ways to keep money and assets safe. Additionally, various finances are also helping people to invest and earn a profit. These all things can be done through an account.

The bank account is the main formality with which one can get facilitated with various services. The bank account needs authentic information like complete name, present and permanent addresses, contact numbers, etc.  Various situations can lead to a change in account number depending on scenarios.

An account number change request is done by the account holder. The account holder sends a letter to the concerned department for a change. Depending on the nature of the reason for the change; the department guides the account holder accordingly. The best possible solution is given like either it should be changed or a new one should be made. The request letter must contain the title of the account, account number, account holder’s signature, contact number, and the reason for the change request.

The types of account numbers are being requested to change due to several reasons. These reasons are as follows:

  1. If deduction charges are high as compared to other banks.
  2. If loan charges are very high compared to other banks.
  3. If the customer care center does not promptly respond to complaints or customer representatives are rude in behavior.
  4. If the salary is uploaded late as compared to other banks.

Once a request is accepted; a concerned officer is launched for guiding and processing the change of account. The procedure to change the salary account has different formalities which are as follows:

  1. A recent salary slip is needed.
  2. Complete information on the current account is needed.
  3. A National identity card is needed.
  4. A “No Objection Certificate” from the previous bank is required.
  5. An authority letter from the company where the applicant is employed.

The account holder sends an appropriate letter to the Human Resource department to inform about the changing of account. The letter contains the request to change the account and the complete details about the new account are properly highlighted.

The letter is always sent to the concerned employer regarding account change. This is important so that the employer can easily upload the salary to the new account. And, the employee should inform about this change beforehand to avoid any mismanagement in the future.

A sample letter is attached as follows:

Sample Letter

Dear Sir/Madam

It is hereby informed that my account number has been changed. The previous bank’s processing was below standard, and I was facing many issues, so I decided to change my account. My new account number is [account number]. The bank name is [bank name]. The branch code is [branch code].

I shall be very thankful to you for the updated confirmation letter. Please feel free for any further queries.


Change of Bank Account Letter to Manager

Format: MS Word [.docx]
File Size: 23 KB


I am writing to request you to change my salary account. I have recently moved out of town due to my official transfer to the company’s new branch in XYZ. It would be more convenient for me to receive my salary in my new local bank account from the next month onwards.

Please note my new bank information:

Bank: ABC Bank
Branch: XYZ Branch
Account Number: [X]
Account Title: John Doe

Kindly update your records according to the provided information. If you require any more paperwork, kindly let me know.

I shall be grateful to you for your assistance and cooperation.


I would like HR to update my bank information in the official records. I have recently opened a new account with ABC Bank and would like to receive my salary in my new account with effect from March 20XX.

Please find attached a copy of my bank details. Kindly let me know if you need any more information or paperwork.

Thank you for your attention to this matter.


This is regarding a change in my bank account information. I have recently opened a new bank account. You will find the details in the enclosed document. Kindly update your records so that I can receive my salary in the new account from now onwards.

Kindly let me know if you need more information.

Looking forward to your response.

Change of Bank Account Letter to Manager

Format: MS Word [.docx]
File Size: 23 KB

Change of Bank Account Letter to Manager

Format: MS Word [.docx]
File Size: 23 KB