When someone receives a formal job offer, the professional way to reply is to write a salary acceptance letter if you agree to the job offer. A salary acceptance letter informs the organization that the chosen candidate has agreed to the terms of service and the corresponding salary. Writing this letter shows professionalism in responding to your employer.
When you are writing a salary acceptance letter, here are a few things to keep in mind:
- Your tone must be strictly professional – this shows your professionalism
- Don’t forget to add in a statement of thanks – thanking for the job offer shows you are considerate and polite. Your letter should show that you look forward to working with them. Your excitement shows that you are really interested in the job.
- Make sure you mention the details that you agree to – reiterate the salary, department, designation and start date for your new job. It shows you have read the terms and agree to them.
Moreover, there is no harm in adding any queries or questions that you may have regarding your role or responsibilities.
If you have any special consideration that you would like to be accommodated, communicate them to your employer in this email. This is also a good time to mention any conditions that you may want to put forward to your employer.
Lastly, don’t forget to check your letter for spelling mistakes or any other mistake. You are writing to give a professional impression, avoid the use of unprofessional tone. Make sure you address the concerned person properly (Miss/Mr/Ms) and also double check the spellings of names. Avoiding these small mistakes count a lot.
If you are still apprehensive about how to write a salary acceptance letter, here are a few samples to get you started:
1- Salary acceptance letter
Subject: Salary Acceptance letter
I am very pleased to be considered for the post of [enter designation] at [enter organization name]. I hope to contribute to the company positively with my skills and dedication.
As per our earlier discussion, I agree to a monthly starting salary of [enter amount] and insurance of [enter benefits].
Look forward to joining you on [enter date]. I understand that I will be expected to be in the office by [enter time]. Moreover, I will complete any requirements or examinations required for a new employee. It will be an honor to work with [enter organization name]. Please let me know if you need any other information.
2- Salary acceptance letter with a condition
Subject: Salary acceptance letter
I am delighted to accept the position of [enter designation] at [enter company name]. I am quite excited to be a part of the company and use my skills to contribute to organizational goals. I hope to gain valuable experience while at work.
As per our discussion, I agree to a monthly starting salary of [enter amount] for a period of 2 months. However, it would be ideal if my salary could be adjusted by 10 percent at the end of my probationary period.
I have extensive experience in handling teams and project management. My management skills combined with my technical qualifications make me an ideal candidate for the job. I have demonstrated exceptional abilities to lead teams successfully in my previous work experience. Therefore, I believe an adjustment would be fair.
If you think the amount is workable, please let me know, so I can proceed with the requirements or examinations that your organization has for new employees. I would be joining in from [enter date].
Look forward to your response.