Word & Excel Templates

A debit note to the contractor is a document prepared by a customer or client for the contractor/vendor/supplier of the goods. Through this letter, the customer puts a demand forward for the refund of his money for the damaged or faulty goods received from the contractor. When the orders are placed and later received by the customers, sometimes, they are faulty in part or completely. If the full payment has already been made, the customer would demand a refund for the defective goods. However, in the real world, often the full payments are not made in advance and the customers…

A letter for the delay in the salary increment is a letter written by an employee to the employer of an organization. In this letter, the employee communicates to the employer that he has not received the deserved raise in his salary and request the employer for the provision of an increment in the salary. At times, an employee is expecting a salary increment or the salary increment is due as per the company policy, but he is facing a delay in that. The delay could be due to many reasons, such as: The employer has missed out on or…

#1 Respectfully, it is stated that I, [Name] am a student of class [X]. I come to school regularly but I have been feeling unwell for the last two days. I went to the doctor for a detailed checkup, I am suffering from severe fever, influenza, and headache. My doctor gave me some medicines and told complete bed rest for two days. As my monthly tests are approaching from next week, I want to be completely fine and prepared for the tests, so that I won’t miss any of them. Kindly grant me leave from (date) to (date). I will…

A Roles and Responsibilities Letter is provided to an employee, from an employer, to inform him/her about a role or position in the company, for which he/she has been selected, and what the company expects from him/her, as he takes on the new responsibilities. It includes all the details about the designated role and a list of tasks or responsibilities expected to be fulfilled. A Roles and Responsibilities Letter could be issued to a new employee or to an existing employee who has been promoted or transferred to a new position. The letter is usually sent after, or along with…

#1 It hereby affirms you our firm has completed the work that you ordered us. Although it was tricky, and your specifications were somewhat out of our standard operating procedure, our team handled it very well. Our work has been completed and stamped by our quality assurance department. We have attached the report of observation, testing, and conclusions so that you have complete proof of quality approval of the products. You will receive the consignment in the evening. I hope you will appreciate and like to order us again. Thank you for relying on us. We hope you will trust us…

#1 Dear parents, Most respectfully, it is stated that the tuition fee for the month of [X] is pending against your child, (name/id) of grade [X]. We kindly request you to please clear your outstanding dues and pay the school in full by (day/date). Parents can apply to avail the facility of payment of tuition fees in installments. After the lapse of a given date, fine and penalty will be imposed. Your prompt attention to this matter will be highly appreciated. If you have already sent the fee, kindly ignore this message. Thank you in advance! #2 Dear parents, this…

An employee complaint letter to HR is a letter written by an employee to the human resource (HR) department of a company the employee is working in. This complaint can be about the company, policies, boss, subordinate or colleague. In the letter, the employee communicates his concern to the HR department, so that it can be sorted out and resolved. When an employee is working in an organization, he might have to face various issues, such as office politics, salary delays, the laziness of the subordinates, abusive or unprofessional boss, etc. It is very important to communicate the matter to…

#1 This letter is to certify that (applicant’s name) was working as a full-time employee in (company’s name) as a (designation). During his four years of service, we found him a sincere, honest and responsible employee with a professional attitude. He attains excellent skills and great job knowledge. His hardworking nature shows his dedication to his work.  Over his employment period, he managed to take part in various projects and responsibilities. His relations at the workplace were also satisfactory because of his helpful nature. We find immense pleasure working with such a dedicated employee. We wish him a successful future…

Negligence in duty is something that is not tolerable by anyone. Employers have a right to admonish their employees if they show negligence in their duties. As a matter of fact, everyone is required to pay attention to their duty, regardless of the type of duty, since they are paid for this. It is the basic right of an employer to reprimand the employee whenever he shows carelessness. Negligence on duty is a common problem that is often seen in the workplace. Some employees do this deliberately, while others do it inadvertently. Every organization has a different way of dealing…

What is a recommendation letter for promotion? A promotion recommendation letter is written by the supervisor of the company when he wants to recommend an employee for promotion. This letter outlines the reasons that made the supervisor recommend the subject of the letter. What is the purpose of writing the recommendation letter for promotion? The basic purpose behind writing the promotion recommendation letter is to help the employee in getting the promotion in the company. This letter is generally written by the person who knows the employee well and who can confidently write the recommendation for the employee because he…

As a matter of fact, correspondence between the landlord and the tenant is very common. It is inevitable for a tenant and his landlord to not contact each other after signing the contract of tenancy with each other. There are many reasons due to which the correspondence between the landlord and tenant takes place. One of the major reasons the tenant writes the letter to his landlord is an apology letter for illegal modification. Importance of apology letter to landlord The tenancy contract between the tenant and the landlord defines the rights of both parties. This contract also describes the…

If an employee plans to quit a job, a letter is written to inform the employer about the intent to leave the company. There comes a time when an employee is provided with better opportunities or higher salary and decides to quit the existing job. It is a good idea to inform the employer or boss directly, before an actual resignation letter, because this gives the employer enough time to prepare for the transition. An informing letter can help the employee continue a positive relationship with the boss that can be helpful for networking and for writing good references for…

Many businessmen prefer to enter into a joint venture when they want to expand their business but don’t have enough resources to invest. Entering into a business partnership also allows a business to increase its customer base, enter a new market, and boost its profit. As a matter of fact, it is extremely beneficial for a businessman to convince another businessman to work with him in partnership. For this purpose, the owner of the business is required to write a business proposal that is both winning and convincing at the same time. What is a business proposal letter for a…

Service providers often have to write the business proposal just because they want people to render their services. This is the only way they can boost their business and can get profit by giving their services. Unfortunately, there are many service providers in the market who provide the same services as yours. Therefore, you will have to convince the people that the services that you provide are different and better than others. For this purpose, you can write the business proposal letter for services. What is a business proposal letter for services? A business proposal letter for services is a…

Just like any other business, the transport business also needs more clients so that it can expand itself and can stay ahead in any competition. The transport business also needs to look for ways that can effectively cut down its cost. In order to get more clients, the transport business needs a business proposal. This business proposal should be written in such a way that it can make the reader accept the proposal. Writing the transport business proposal For many people, writing transport business proposal is an intimidating thing. They want to get away with it whenever they feel the…

Many times when we want to reserve a seat or a room somewhere, we are sent an email or a message telling that the organization where we have applied for the reservation is no longer accepting the bookings. In general, the tourists often hear this from the hotel when they try to book a room for a stay after reaching their destination. This usually happens when there is a special event approaching such as Christmas or New Year and you want to visit a special place where most of the people like to go to special events. What is a letter…

A warning letter that is issued formally by the employer or the HR department, for neglecting or overlooking work responsibilities, is what is called a warning letter for ignorance of the work. The main purpose is to inform the employee about his negligence and to correct or ask him to change his behavior towards his work duties or face the consequences. Every company expects its employees to perform their tasks and duties responsibly and effectively. Sometimes employees, intentionally or unintentionally, fail to follow the rules of the company and have to face the consequences, depending on the situation. A warning…

1. For all staff members Merry Christmas and winters. The holidays are near and everyone is planning to celebrate in the best way. Before going on holiday, the company has decided to celebrate Christmas in advance. On the coming weekend, there is a Christmas party at the office lawn. All the employees are invited with their families. You should be on time to enjoy all the entertaining stuff. You will be entertained with a delicious special Christmas dinner. Come and let’s make the occasion memorable. Try to be on time so that you don’t miss any part of the event.…

1. Good morning, I need to attend an urgent personal business today. Kindly let me take a day off. 2. I have to visit my doctor urgently today. My blood pressure has been fluctuating since last night. Please grant me leave for today. 3. Respected Sir, My daughter has fallen ill, and I need to take her to the doctor. Kindly allow me to take the day off today. 4. I am unable to come to the office today as the main highway has been blocked by the XYZ protesters. There is no alternate route from my house to the…

As the holiday season approaches, everyone starts planning meet-up and several other activities that can make their holidays more enjoyable. The Christmas season is all about having fun with your loved ones; visiting different places and doing much more that you wait to do throughout the year. As the Christmas event approaches, people start thinking to take a break from work so that they can spend time with their friends and family members. In offices, Christmas is celebrated as in other sectors of the society. The bosses generally give a break to all the people working under them so that…

Christmas closure notification is a message that is issued by an organization to inform the relevant people regarding the Christmas holidays. The message is intended for the staff members/employees, customers, friends or any other stakeholder. The main purpose of the Christmas closure notification is to avoid any inconvenience or issues caused to the stakeholders. The organizations may issue a short or a comprehensive notification as per their desires. The information included may also differ, provided the main purpose of informing about the holidays gets served. In this notification, generally, the organization states: The number of Christmas holidays. Starting and ending…