Warning Letter for Unprofessional Behavior

A warning letter for unprofessional or unethical behavior is used for correcting the violations and it is issued to an employee for informing why his/her behavior is unacceptable. The employee is warned before a letter is issued, but if they still don’t improve then serious steps are taken. This unacceptable behavior warning letter is for those individuals who don’t have reasonable behavior with the other employees while working in an office.

Unprofessional behavior includes:

  • Verbal abuse
  • Offensive language
  • Physical or verbal threats
  • Offensive gestures
  • Bullying
  • Carelessness in working

Before providing the individuals with a warning letter, a person is provided the notice to improve his/her conduct; a meeting is arranged in which the employee is provided with a chance to respond to any allegations. A record of the meeting is made and after considering everything, the officials go to the conclusion of why the individuals behaved in that specific way.

After that a formal written letter is issued to the employee based on his/her record of employment, this letter usually includes a statement on which the behavior or performance has been reviewed by the organization along with the date.

The letter contains a detailed description of the incident, the response that was given by the employee, and a clear statement of why the behavior of the employee is considered unsatisfactory. It is also clearly stated that if there would be no improvement in the behavior of the employee then he/she would be terminated.

You can get the readymade format of an unprofessional behavior warning letter from our website.

Preview and detail of the template

Unprofessional behavior warning letter

File: Word (.doc) 2007+ and iPad;
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Warning letter for verbal abuse

This letter is being issued to you as a warning letter for your involvement in a verbal abuse incident with ‘Name of other person involved’.

It has been brought to our notice that you have been displaying unacceptable behavior during office hours. On ‘Date’ you were found taking part in verbal abuse against ‘For example Co-worker’. This action is intolerable around the office.

Please refrain from doing so in the future as it may result in disciplinary action taken by the organization against you. If you have any issues regarding your work environment, please refer to your manager/supervisor.

Warning letter for offensive language

This letter serves as a warning letter for the use of offensive language used during office hours. We provide our employees with the policies regarding any misconduct during their induction and so you must be aware of the disciplinary actions that can be taken against you.

We hope you will work to improve your communication skills as any further similar incident may result in serious actions being taken against you.

Warning letter for physical or verbal threats

This letter is being issued to you as a warning letter to address your violent behavior on ‘Date’. The verbal altercation that occurred between you and the ‘Name of other person involved’ led to you displaying violent behavior. These actions of yours violate our organization’s set code of conduct. You are required to attend the disciplinary meeting on ‘Date’ to discuss your actions.

We hope, in the meantime, you will refrain from getting involved in any more quarrels with the employees at our organizations as it may result in the termination of your contract. If you have any queries, please discuss them with your manager/supervisor or contact the HR department.

Warning letter for offensive gestures

It has been brought to our notice that you were found showing unruly behavior to your co-workers. ‘Details of the incident’. Therefore, this letter is being issued to you as a warning letter. You should be aware of the code of conduct that is followed by our organization.

If you are found violating the code of conduct in the future, again, serious disciplinary action will be taken against you. If you are facing issues with your work or with people around you, we advise you to discuss it with your manager/supervisor or the HR department.

Warning letter for bullying

This letter of warning is being issued to you to address the bullying faced by your co-workers due to your actions. Our organization condemns all kinds of harassment, verbal or physical, and expects the set code of conduct to be followed in the working environment.

We advise you to reflect upon your actions and refrain from them in the future as any further involvement in these types of actions will lead to serious disciplinary actions being taken against you. If you are experiencing issues at work, please discuss them with your manager or the HR department.

Warning for carelessness in working

This letter is being issued to you with a warning letter for poor work performance. It has come to our notice that your work performance has been deteriorating as your work on the last few assignments has not been up to the required standard of our organization. ‘Details of issues, for example, delayed work submission’. Your poor performance can cause issues to arise throughout the assignments as wrong information is being sent forth.

We advise you to improve your work performance as further issues may result in disciplinary actions such as demotion or termination of your contract. If you are facing work-related issues, please refer to your manager/supervisor.

Clock card fraud

Dear John,

I was just reviewing the camera recording for the last week. I can see you clocking in and out for your colleagues. You have been caught doing this in the past as well. This is against the company policy and detrimental to employee morale.

Sleeping on duty


I hope you are doing well.

You have been found sleeping on your desk on several occasions. Sleeping in the office does not sound very good and is compliant with the office discipline. You have breaks and dedicated spaces for taking rest. Also, you should try to get a good night’s sleep. Sleeping during office hours will affect your productivity and make you look unprofessional. If you are not feeling well, you can speak to your manager and take a day off rather than sleep.

We are writing this warning letter and we expect you to follow the office policies and rules.


Threatening conduct

Dear Lee,

Our company has always taken pride in the safe atmosphere that we create for our employees. We have received a complaint from one of your colleagues regarding you threatening them. This not only creates an environment of enmity, but it also scares other people at work. Teamwork is the key to any successful project and disagreements are a part of office life. We expect all our employees to maintain cordial relationships with each other.

We are writing this warning letter to inform you that this behavior is not at all acceptable and we will have to take serious measures if this is repeated in the future.


Warning letter for bribery

Dear John,

With a lot of remorse, I am writing this warning letter. You are aware of the company policies and accepting gifts from clients. It has come to our attention that you have been taking valuable gifts and money from the client. And in return, you are sharing our confidential information with them. This constitutes a criminal offense but considering your service to the company, we are issuing you a warning letter and not taking any additional steps.

Please make sure this does not happen in the future as we will terminate you without any further notice.


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