Letters

Management or the HR department writes a letter stating that the staff’s working hours have increased. This letter addresses the organization’s employees, in which the employer informs its staff about the extra hours added to the existing working hours. Employers may find themselves in a situation where they need their staff members to work additional hours. Some of such situations are: As hiring new employees might not be feasible, management increases the number of working hours of their existing employees. Organizations expect their employees to understand their position and to show their employees that they know the situation as well;…

A letter to the CEO for misconduct is a letter written by an employee in which he addresses his CEO and accepts his mistake of showing misconduct. As this letter is written at the top of the hierarchy it should be written carefully, formally, and professionally. When at the workplace employees often indulge in unprofessional behaviors one such is misconduct. The misconduct could take various forms, such as: Using authority in the wrong way. Mistreating another employee. Yelling at a colleague/colleagues. Abusing someone at the workplace. Harassing. Mishandling a client. Maintaining work environment… For maintaining a proper work environment, such…

A one-hour late permission letter to the boss is a letter that is written by an employee, in which he addresses his employer and seek permission for reaching the work one hour late than his usual timing. Employees are expected to show professionalism, punctuality, and discipline. If they do not do so, employers often take disciplinary actions against them. Depending on the severity of the situation, the employees can even get fired, if they are not punctual. Therefore, it is always advisable to formally write and inform the employers about any issues that are causing delays in reaching office. In…

A letter asking permission to come late to work is a document that is prepared by an employee for his employer. In this letter, the employee seeks permission from his employer to arrive late to work than the usual reporting time. Employees sometimes have some personal commitments, due to which they are not able to come to the office regularly. Some of the reasons for lateness could be: When an employee is not able to come to the office at the proper time, he needs to inform his superiors properly to avoid any disciplinary action. Therefore, he writes a formal…

#1 We are writing to address your unapproved absence from work since May 10th. We have been unable to reach you via phone and have not received a response to our previous emails. Please consider this our final mail. Further non-responsiveness from your side will result in disciplinary action. You are hereby directed to submit a written explanation within 24 hours of receiving this letter to clarify your absence and non-responsiveness. We advise you to treat this matter with the utmost seriousness. Looking forward to your immediate response. #2 This is a written warning for failing to respond to our…

A letter of complaint to the employer regarding his unfair treatment is a letter written by an employee who has experienced unfair treatment while working in an organization. This letter is addressed to the employer of an organization, highlighting the issues and incidents for their attention. In addition to informing him, an employee launches a complaint against the unjust treatment he has undergone. An employer can be unjust in various ways, such as: The unfairness of the employer may be real or may be a perception of an employee. In both cases, it needs to be resolved, as it directly…

#1 I am penning this letter to formally request you to clear my back pay for the time period of 4 months from __/__/__ (starting date) to __/__/__ (end-date). I reviewed my pay slips and other salary documents of previous months and I noticed a discrepancy that cannot be overlooked. This may have occurred due to a glitch in the finance system of the company but I have been devoid of my bonuses for a very long period of time. These bonuses could have been very useful if they had been issued in time. After noticing this error, I immediately…

A complaint letter about the manager’s attitude is a document prepared by an employee to address either the employer, higher management, or the HR department. In this letter, the employee launches a complaint against their manager and seeks the employer’s support, as well as a resolution to the problem. An employee, while working under a manager, may experience numerous personal or professional issues due to the manager’s attitude and unprofessional behavior, including laziness, blame games, shirking of work, harassment, and abuse. These sorts of problems may disturb the employee and impact their productivity, and hence need to be communicated. One…

A debit note to the contractor is a document prepared by a customer or client for the contractor/vendor/supplier of the goods. Through this letter, the customer puts a demand forward for the refund of his money for the damaged or faulty goods received from the contractor. When the orders are placed and later received by the customers, sometimes, they are faulty in part or completely. If the full payment has already been made, the customer would demand a refund for the defective goods. However, in the real world, often the full payments are not made in advance and the customers…

A letter for the delay in the salary increment is a letter written by an employee to the employer of an organization. In this letter, the employee communicates to the employer that he has not received the deserved raise in his salary and request the employer for the provision of an increment in the salary. At times, an employee is expecting a salary increment or the salary increment is due as per the company policy, but he is facing a delay in that. The delay could be due to many reasons, such as: The employer has missed out on or…

#1 Respectfully, it is stated that I, [Name] am a student of class [X]. I come to school regularly but I have been feeling unwell for the last two days. I went to the doctor for a detailed checkup, I am suffering from severe fever, influenza, and headache. My doctor gave me some medicines and told complete bed rest for two days. As my monthly tests are approaching from next week, I want to be completely fine and prepared for the tests, so that I won’t miss any of them. Kindly grant me leave from (date) to (date). I will…

A Roles and Responsibilities Letter is provided to an employee, from an employer, to inform him/her about a role or position in the company, for which he/she has been selected, and what the company expects from him/her, as he takes on the new responsibilities. It includes all the details about the designated role and a list of tasks or responsibilities expected to be fulfilled. A Roles and Responsibilities Letter could be issued to a new employee or to an existing employee who has been promoted or transferred to a new position. The letter is usually sent after, or along with…

#1 It hereby affirms you our firm has completed the work that you ordered us. Although it was tricky, and your specifications were somewhat out of our standard operating procedure, our team handled it very well. Our work has been completed and stamped by our quality assurance department. We have attached the report of observation, testing, and conclusions so that you have complete proof of quality approval of the products. You will receive the consignment in the evening. I hope you will appreciate and like to order us again. Thank you for relying on us. We hope you will trust us…

#1 Dear parents, Most respectfully, it is stated that the tuition fee for the month of [X] is pending against your child, (name/id) of grade [X]. We kindly request you to please clear your outstanding dues and pay the school in full by (day/date). Parents can apply to avail the facility of payment of tuition fees in installments. After the lapse of a given date, fine and penalty will be imposed. Your prompt attention to this matter will be highly appreciated. If you have already sent the fee, kindly ignore this message. Thank you in advance! #2 Dear parents, this…

An employee complaint letter to HR is a written communication from an employee to the human resources (HR) department of a company where the employee is employed. This complaint can be about the company, its policies, a supervisor, a subordinate, or a colleague. In the letter, the employee communicates his concern to the HR department so that it can be addressed and resolved. An Employee Complaint Letter to HR is a formal written document that an employee submits to the Human Resources (HR) department to report a concern, grievance, or issue in the workplace. The related problem could include harassment,…

#1 This letter is to certify that (applicant’s name) was working as a full-time employee in (company’s name) as a (designation). During his four years of service, we found him a sincere, honest and responsible employee with a professional attitude. He attains excellent skills and great job knowledge. His hardworking nature shows his dedication to his work.  Over his employment period, he managed to take part in various projects and responsibilities. His relations at the workplace were also satisfactory because of his helpful nature. We find immense pleasure working with such a dedicated employee. We wish him a successful future…

Negligence in duty is something that is not tolerable by anyone. Employers have a right to admonish their employees if they show negligence in their duties. As a matter of fact, everyone is required to pay attention to their duty, regardless of the type of duty, since they are paid for this. It is the basic right of an employer to reprimand the employee whenever he shows carelessness. Negligence on duty is a common problem that is often seen in the workplace. Some employees do this deliberately, while others do it inadvertently. Every organization has a different way of dealing…

What is a recommendation letter for promotion? A promotion recommendation letter is written by the supervisor of the company when he wants to recommend an employee for promotion. This letter outlines the reasons that made the supervisor recommend the subject of the letter. What is the purpose of writing the recommendation letter for promotion? The basic purpose behind writing the promotion recommendation letter is to help the employee in getting the promotion in the company. This letter is generally written by the person who knows the employee well and who can confidently write the recommendation for the employee because he…

As a matter of fact, correspondence between the landlord and the tenant is very common. It is inevitable for a tenant and his landlord to not contact each other after signing the contract of tenancy with each other. There are many reasons due to which the correspondence between the landlord and tenant takes place. One of the major reasons the tenant writes the letter to his landlord is an apology letter for illegal modification. Importance of apology letter to landlord The tenancy contract between the tenant and the landlord defines the rights of both parties. This contract also describes the…

If an employee plans to quit a job, a letter is written to inform the employer about the intent to leave the company. There comes a time when an employee is provided with better opportunities or higher salary and decides to quit the existing job. It is a good idea to inform the employer or boss directly, before an actual resignation letter, because this gives the employer enough time to prepare for the transition. An informing letter can help the employee continue a positive relationship with the boss that can be helpful for networking and for writing good references for…

Many businessmen prefer to enter into a joint venture when they want to expand their business but don’t have enough resources to invest. Entering into a business partnership also allows a business to increase its customer base, enter a new market, and boost its profit. As a matter of fact, it is extremely beneficial for a businessman to convince another businessman to work with him in partnership. For this purpose, the owner of the business is required to write a business proposal that is both winning and convincing at the same time. What is a business proposal letter for a…