Letter Asking Permission to Come Late to Work

A letter asking permission to come late to work is a document that is prepared by an employee for his employer. In this letter, the employee seeks permission from his employer to arrive late to work than the usual reporting time.

Employees sometimes have some personal commitments, due to which they are not able to come to the office regularly. Some of the reasons for lateness could be:

Medical appointments.
Taking care of a family member
Examination
Job presentations, tasks or training that require the night’s work as well, etc.

When an employee is not able to come to the office at the proper time, he needs to inform his superiors properly to avoid any disciplinary action. Therefore, he writes a formal letter to his employer and states the reason for his irregular timing. In addition, he seeks the employer’s permission and support to understand his reasons so that he can avoid any future consequences.

The letter needs to have the proper details, and so the employee should write it carefully and comprehensively. Furthermore, the provided reason should not be impractical or invalid. The employee needs to show his employer that his work responsibilities will not be compromised. The general details included in such letters are:

Date.
Details of the employee.
Details of the employer.
The issue and reason for coming late, including the details of the expected period as well as the number of hours of lateness
Seek permission.
Provide assurance of quality work.
Salutations and signatures

If the letter is successful in gaining the employer’s permission, the employee can comfortably fulfill his commitments for the stated time period. However, as it goes into the record, the employee should ensure that he does not misuse the idea of coming late to work.

Samples

#1

I hope you are enjoying good health. I am writing this letter to make a request to come late in the morning on __/__/__. I won’t be able to come early to the office because I am visiting my parents in another city and won’t make it on time on Monday.

I am well aware of our company’s strict policy to be on time each day but I am drained with some issues over here which will not be resolved till late at night on Sunday. I will take a bus to work in the early morning on Monday. I will not be very late from the designated time but it will take an hour or so to reach my residence and then come to work. I hope you will consider my request and will allow me to be late for this time only.

I assure you that this will not happen again and I will be punctual. Thank you for understanding my situation.

#2

I hope this letter finds you well. I am writing this as a request letter to seek your permission for late entry on __/__/__. This is a time request only and I will make sure that this is not repeated.

In the last few weeks, I and my team have been drenched in finishing a high-profile project. This project meant a great deal to the company therefore, we all invested our time and efforts to bring out great results. We used to stay back at the office till late at night to make sure that the project was running smoothly and all aspects of it were taken care of.

Yesterday, we presented the project to respected clients and it was not only accepted by also highly appreciated. After this success, all the tiredness came back haunting and it will be very difficult for me to come to the office on time. I will try hard but if you allow then I can take some rest and then join my colleagues to start our new endeavors together. I hope you will pay heed to my request and reply to me at your earliest. Anxiously waiting to hear from you.

#3

I am writing this letter to seek your permission for late arrival at the office on __/__/__. I am well aware of your strict policy to be punctual but my situation won’t cooperate with the system.

After completing my last working day at the office, I was coming back home on my bike. Unfortunately, I had an accident because a car bumped into my bike from behind and jolted me as a whole. I fell down and slid across the road. I was unable to move therefore, my family was called and they took me to an emergency. I remained in critical care for two days and was discharged last night.

I am feeling quite better but my arm still hurts badly. I have an appointment with an orthopedic in the morning, therefore, I won’t be able to make office on time. After my appointment, I might be able to join and continue my work.

I became a victim of unforeseen circumstances thus, I request you to consider my request seriously and grant me the permission of late arrival on the mentioned date. I shall be highly grateful. Waiting to hear from you soon.

#4

I am writing this request to seek your approval regarding late arrival at the office on __/__/__. I won’t be able to punch in my attendance without your permission therefore, I need your approval for this issue.

I have been working on the XYZ project for the last few weeks. It is in its completion and I have to check back and forth with our clients to discuss the entire project. I usually check in with them in the morning because it is feasible for both parties but I have issues when I come back to the office.

I am not allowed to mark attendance due to late arrival. They do not understand that I have been with clients. Your permission will make this situation easy for me and I will be able to get back to work immediately after my meetings.

Kindly grant this permission at your earliest. Waiting for your reply.

#5

Dear Mr. David,

I am writing this letter to seek your permission to come late to work for a few days.

I recently had a baby, and my maternity leave has now ended as well. I tried to find a nanny during my leave but could not. I am still trying to appoint a good nanny, and until then, I cannot leave my baby alone.

My husband has rearranged his schedule, and he can be home from 11:00 a.m., which means I can reach the office by 11:30 a.m. instead of 9:00 a.m.

I want to request that you grant me permission to come late to the office for a couple of days, at most once a month. I will try to speed up my search further. As for the work, I ensure that it will not be compromised, and I will work in the morning hours from home.

I hope you will understand my situation and accept my lateness. Thank you for your support.

Regards,

Emily William.

Letter Asking Permission to Come Late to Work

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