A letter of reprimand is an official document written to an employee by a supervisor or human resource manager as a necessary disciplinary action to highlight the employee’s failing performance. The letter also stipulates the consequences which would result if the employee fails to improve his/her performance.  The employer issues the letter after, providing the employee, required counseling, and periodic reviews. The letter of reprimand is one of the steps of the disciplinary process. The documentation of disciplinary actions taken into account to address employee’s poor performance is important to keep a record in the files of the management and…

Sample -1 Good morning, everyone. We wish you a very productive day. The company (name of the company) has a very important announcement for all our employees. The company is aware that the Christmas holidays will start next week, and according to company policy, we give each employee a Christmas bonus during these days. The purpose of the bonus is to spread joy and assist our employees in celebrating the occasion. However, as you would be fully aware, the company had to face a loss this year from (month) to (month) due to some unavoidable circumstances. The company (name) was…

A strong letter for outstanding payment is written by a lender to a creditor to warn him that if he does not pay the outstanding amount, legal action can be taken against him. Most companies run their business with a lot of amounts that remain outstanding. They usually have no issues with some of the late payments. But when this amount crosses the threshold level, it will create problems and act as a hurdle to the growth of the company. At that time, it becomes essential to write this letter and remind the customers regarding outstanding payments. What is the…

It is that kind of request letter written by a tenant to a landlord to reduce the shop’s rent after he has faced an unexpected financial crisis. With the recent spread of the pandemic, particularly the coronavirus outbreak, most tenants were observed as helpless owing to the economic crunch that resulted from it. So, this letter has been designed to convince the shop owner to reduce the rent. Apart from the pandemic, several other reasons can stimulate writing this kind of letter. For example: In all the cases mentioned above, a partial decrease in rent can facilitate the tenant, and…

Many employees or workers often don’t give their best, and their poor performance affects the company’s reputation and becomes a burden on the company. Sometimes, a company cannot afford those extra employees who are doing no good for the company. Therefore, some employees need to be terminated to maintain the quality of the work and the company’s prestige. When you want to dismiss a worker, the more decent and professional way is to write them a dismissal letter. The letter should be written professionally, and you should mention the reason for their dismissal with proof documents attached. A dismissal letter…

A suspension letter is an official letter issued to an employee by the employer due to disciplinary allegation(s) or misconduct. The employee could be suspended due to corruption, a risk to colleagues/property, or breaching a non-disclosure agreement. The letter serves to notify the employee about the temporary abandonment of official responsibilities till the completion of investigations about the allegations in consideration. It notifies the employee whether the official activities will be halted with or without salary and what obligations they would have to work under. The letter is a good way to protect the employees’ credibility by not making them…

Experience letter for accountantRef. No. 126-MK-202022-04-2020To whom it may concern It is certified that Mr. Neil Johnson was appointed as an Accountant at our company. He worked in the same position with us from 01 July 20XX to 31 May 20XX. As an accountant, he tackled all types of related work. He has a strong command of accounting techniques, and we have never found any mistakes in his work. He prepared and managed clients’ accounts and bookkeeping and liaised between the company and potential customers. Moreover, he had an excellent command of language; therefore, he always effectively communicated with clients…

Experience letter for internshipRef. No. 110-RK-20XX22-04-2020To whom it may concern On behalf of the Agricultural Extension Department, State of Michigan, I certify that Mr. Mark Taylor from the University of Minnesota successfully completed his summer internship in this department from 1st May 20XX to 30th September 20XX. He was allocated a project titled “Enhancement of wheat crop production using modern cultural practices”. In this project, he worked with our extension officer, Mr. John. This project aimed to introduce certain innovative cultural practices to increase crop production significantly. As a part of this project, Mr. Taylor designed various informative posters and…

An excuse or an apology letter is a professional letter to let your organization or company know about something that you cannot do or cannot do because of some emergency or extreme situation. Writing a letter to inform you about your absence is a professional way of telling your employer about your side of the situation. It is better than speaking on the phone since it will enable your employer to comprehend your excuse professionally. Following are the key points that should be kept under consideration while writing a formal excuse or apology letter: Following is a format for writing…

22-04-20XXTo whom it may concern It is to certify that Mr. Franklin has been working as a teacher in my school from 01-03-20XX to date. As a teacher, he was teaching the intermediate and secondary classes. He also performed other miscellaneous duties assigned to him at different times. He remained exceptionally good throughout the time he spent in my school. He made himself valuable by performing all the tasks before the deadline and using his knowledge at its best. Using all his God-gifted abilities, he proved himself as unparalleled and a great gift for my school. He can be differentiated…

Ref. No. 76-MP-20XX22-04-20XXTo whom it may concern This experience certificate is being written to certify that Mr Evelyn has been working as a Nestle (USA) driver for the last five years, from 1st July 20XX to 30th June 20XX. We have found him proficient in his work. He has been gifted with all the abilities to be called a professional driver. He is well-versed in driving techniques and an efficient driver of LTV and HTV, including light commuters and heavy loaders. He drives safely and follows all road safety rules. I never observed him breaching the traffic law while driving.…

Sample -1 Ref. No. 341-MP-20XX22-04-2020To whom it may concern It is certified that Mr. [X] has been working as a computer operator in the Department of Pathology at Liberty Medical College, Chicago. He has been working in the department above for the last five years. As a computer operator, his principal duty was to monitor and control the computer system, especially the pathology department’s mainframe computer. He was equally good at operating a computer hardware system, controlling the peripheral devices, Typing and drafting as dictated by various officers, solving minor errors in the system, locating and solving malfunctions, and loading…

What is a rent freeze? A rent freeze means no transaction of rent amount between the tenant and the landlord for a particular period. The process of rent freeze is useful for tenants who cannot pay the rent due to a crisis. However, the landlord faces problems with this. What is the request letter written for the rent freeze? The tenant writes the request letter to the landlord asking him to freeze the rent for a specific period. The tenant is compelled to write this letter because he cannot pay the rent because of some financial crisis he is going…

Circular to Employees to Wear ID Cards is a document issued to address employees’ need to maintain workplace decorum by wearing ID cards. An ID card worn by an employee is a small display card that gives information about the employee who has worn it. The information is useful for any visitor at the workplace to find out who is around him and locate the special one he wants to have business with. Sample -1 The company (name) has a very good reputation for having strict rules. The employees must follow all the rules and regulations. No one is exempt…

This letter was written to an employee when he was found to have submitted the wrong mileage claim. Most companies authorize their employees to use the facility for mileage claims. Still, some use this facility incorrectly to add extra mileage they had never traveled to the claim. In this way, they commit forgery to be paid more than they had traveled. Good evidence of care is that the offices of internationally recognized companies are filled with heavy documentation of travel bills claimed by employees. Such employees who manipulate and exploit this facility by putting wrong information in their claims about…

In many companies, an employee can be reimbursed for limited expenses spent while performing his duties. Sometimes, he claims reimbursement for wrong costs, which he does not deserve. In this particular situation, an employer can write this letter. Bearing such employees is a high risk for any company. Claiming the wrong bill is a sort of fraudulent activity done intentionally. It may lead straight toward termination from the job. But sometimes, considering the employee’s previous record, the company only warns the employee. So, in this situation, the employer can use this letter. This warning letter can be used in the…

A reference letter is a formal letter written by a human resource manager or a supervisor for an employee to attest his/her skills, profound knowledge, character, and professional conduct. The letter could be written upon the employee’s request or shared when the employee’s contract is terminated, or they move for another opportunity. It serves as a professional way to testify the credibility of an employee by the employer.  A reference letter for professional conduct, character, or both could be issued. The letter for professional conduct differs from the latter in that it assesses the employee’s work ethic, expertise acquired, experience…

A year-end bonus is a kind of reward usually given to employees at the end of the year. This is also called a Christmas Bonus or an Annual Bonus, in other words. These kinds of bonuses are usually given based on the performance of the employees. The bonus amount varies depending on whether certain mileposts are met or not. Year-end bonuses are offered to employees to reward them for their hard work and attachment to the work. Bonus cancellation notice is a formal and official notice written by an employer to its employees. Employees are informed through this notice that…