A project completion letter is written to the contractor or investor informing or reporting the completion of the given project. When a project has been completed, it is important and considered as a business ethic to send a letter telling the completion of the task mentioning the time frame. If the project completed before the given time then you can appreciate your own team and their hard work in the letter, or if the project completed with a time lag then you should mention the reasons for this lag rationalizing the late completion of the project.
Project completion letter writing can multiply benefits to your company;
- An ethical professional impression
- An official way of communication
- A record on the project completion in the form of a letter
- Overall nice impact of the company, its team, and communication
- A sense of fulfillment of the promised contract
- Deliverance of commitment
While writing such kind of letter, you need to mention the date when the project was bound into a contract and also the date when the project was completed. You can also add briefings and short details related to the project and apologize if there was a time lag.
Following are given two sample letters:
Sample Letter -1
The General Manager
Swati National Group of Industries
34-c Zero Wing, Jelibeen Road, Brooklyn
New York, US
20th March 20XX
Questa House Co.
Re. Project Completion Letter
I am writing on behalf of Swati National Group of industries with which your reverend Managing Director signed a project of making a considerable amount of Textile Most. The project was contracted on 20th January 20XX and the due date for the completion of the project was 30th March 20XX. I am glad to inform you that the industrious work of our team and their tireless enthusiasm led to the completion of the project before the due date.
I invite you to visit the company and have a wonderful meeting with our director, CEO, and the project manager to discuss the details of the project. I am looking forward to the kind email from you confirming the date and time of the meeting. The company is happy working with you and looks forward to keeping this professional relationship strong and glued.
File: Word (.docx) 2007+ and iPad
Size 19 Kb
Sample Letter -2
Re. Letter Reporting the Project Completion
I am eager on reporting the project completion news with you. J9Q signed a contract with our company on 20th February related to the manufacturing of face mask and surgical gloves packaging. The project met a delay when a sudden lockdown was inflicted in the country. Due to the situation of pandemic and ever-rising cases of Covid-19, the urgent demand for the face mask and surgical gloves packaging increased at a high rate suddenly, and our team stumbled on the sudden workload and many of the projects were mishandled. Moreover, Mrs. Zilbur, our project manager, was continuously trying to contact your general manager to inform the small delay in project completion but she could not.
I apologize for the inconvenience you had to face due to this one week delay in the completion of the project. The due date signed for the project completion was 20th March 20XX and the project was completed on 26th March 20XX. I hope you will understand the situation and will not mind this little delay. As compensation, our company has decided to reduce the amount of the project by 1%. The project completion report has been sent you via email. For any further queries, do not mind ringing at [X] or write to [Email].
File: Word (.docx) 2007+ and iPad
Size 21 Kb