If you are an owner of the company and you have realized that there is a need to produce a new position in the company that is critical for the company to make it function smoothly, you will write a letter to propose establishing a new job position. In this letter, the sender tries to justify his proposal for making room for additional job positions which are very important for the success of the company. This letter holds so much importance especially when there is a need to hire someone with special skills. A good letter must highlight the following…

If you are working in an organization and you often travel from one place to another, you have to pay for various expenses such as bus or car fares, fuel charges in case of a personal car, and much more. The company usually pays for these expenses so that the employee can commute easily. However, in case there is an emergency, and the employee has to pay from his pocket, he can write a letter to his boss asking for reimbursement for transportation. Key points to add: Include necessary details only: To write an effective letter, you need to be…

Employees in any organization are supposed to work and focus on the work only. They are also allowed to engage themselves in some healthy activities when they find the time. However, they can never be allowed to gossip with each other as it is an immoral activity. In many companies, employees are told ahead of time to not spend their time talking about useless things. Therefore, when they are found doing this, the company can issue them a warning letter. An organization can never be approved of an unhealthy activity like unnecessary chatters that leads to reduced productivity of employees.…

An incident report letter is a formal letter in which you write a report about an incident at the workplace that resulted in the loss of an item. The purpose of this letter is to let the higher authorities know that one or more items are missing from the office. These items can be in the employee’s possession or belonging to the company. In either case, the lost item should be reported. Why is it important to write a report letter when an item goes missing? It is very important to report the incident of losing an item because the…

It is a special type of letter in which you report an issue about the cash that has gone missing. It is usually written in a formal setting. People who are asked to deal with the money of an organization are required to report how and where they spend the money. So, it is also mandatory for them to report to the higher authorities whenever they learn that the cash, they had in their possession has gone missing. How to write? When you write this letter of the report, make sure you keep the following points in mind: Give a…

This is a formal letter that an employee writes to his employer when he decides to confess to stealing money or precious assets from the company. This generally happens when an employee is embarrassed about stealing something from the company. Confessing about stealing something can be embarrassing, but it saves the employee in the long run. Confession also shows that the employee is apologetic and does not want to repeat the mistake in the future. When an employee feels that his act of theft has created so many complications and his employer finds him suspicious, he might perceive that his…

In offices sometimes there is an employee who is not performing well. The manager may confront them and give them a warning to perform better. If no improvement occurs, the manager may then ask for an employee replacement. This may result in the employee being fired and replaced by someone more competent. If this is the case, it is important to write a letter requesting staff replacement. The letter is a formal one that needs to be written carefully so that the reader takes it seriously. It may be written to the HR manager of the particular company. The letter…

Memos are used to communicate stuff internally concerning procedures and official business in an organization. A memo will be a message that you are sending to many employees, such as your entire department. You may need to write a memo to let people know that you are hiring new staff. This is an effective and professional way to communicate your message to a large group of people. The memo will bring immediate attention to your aim. In the memo, you will need to be specific and relevant. Only include the very important details. Leave out any unnecessary information. You mustn’t…

When we must submit our work to someone, we are required to fulfill a kind of commitment. Sometimes, we have to face deadlines also. When we don’t submit our work within the time specified by the deadline, we cause inconvenience to other people. In this letter, you let the reader know that you are feeling sorry for being late in submission. After that, you write the reason for the delay so that you can prove that your late submission makes sense. Sometimes, you find yourself in a situation where an apology letter is the only thing that can save you.…

Sickness is a natural process we all humans have to go through. Everyone falls ill and due to this, there are many rights for employees when they are sick. Employees are allowed to go on leave when they are not feeling well. They can also come to the office late. However, their boss always needs advance notice from their side so that they can manage everything even in their absence. When an employee is late, it is another type of problem. Employers often have a serious issue with tardiness, and they consider it a serious violation of the company’s rules…

This is a formal letter that only those people write who have perceived that there are more employees required to make a company work at a normal pace. They write the request letter to those people who have the potential to work on a particular vacancy or who qualify to be in a particular post. The basic objective of every person writing this letter is to entice people so that they can show their willingness to work on a specific post. Sometimes, the people to whom you make the request are already working somewhere and you need to put extra…

In a formal setting, a person is always required to follow timings. Those who don’t reach anywhere on time give the message that they don’t respect their and other people’s time. In companies, employees are always asked to respect the office timing so that they don’t cause inconvenience to others. When an employee reaches the office late, the employer might ask him to write an explanation letter. It is a formal letter in which a person has to give an explanation as to why reaches the office and explain the reason behind it.  Since your reason is transportation, you will…

In all companies, staff members resign. This may be due to some reason. When a staff member resigns, the manager will need to ask for his/her replacement. The staff member may be resigning because they have gotten a better job opportunity or maybe because they did not feel like they were getting paid enough. Whatever the reason, it is important to replace this staff member so that the workings of the office can continue smoothly. The manager will need to write a request letter for the replacement of resigned staff. The letter may be written to the HR department asking…

Just like any other professional individual, painters also need experience and skill to stand out. To survive in the industry, a painter always needs to prove that he has earned the experience and skill and has satisfied his clients. Whether you are a building painter, or you are an artist who paints sculptures or does any type of paint to add aesthetics, you will always need an experience letter.  It is a kind of official document that is tangible evidence that the person who has earned it has gained experience in working in his field. This document is important to…

Anyone who is working in a specific area gains some experience. This experience is very helpful for himself and also for those he works for in the future. Therefore, there should be proof of earning experience. The most common way of keeping proof is to get an experience certificate. Anyone who works in the field of sales and marketing is issued the sales experience certificate which is written proof that the subject of the letter has gained involvement in the area of sales. Salespeople often have to implement new and improved strategies to increase the sales of the brand. They…

This is a letter that people write when they have to explain their intentions. When an individual or a business wants to accept the proposal that was submitted to them by a service provider, they can write a letter of intent to embrace the offer.  What type of letter is it? This is a formal kind of letter that people write to those who are interested in working with them. There is a specific audience for such letters, and they should be written in such a way that they target the intended audience in an efficacious way.  When a business…

The manager of the company keeps a record of everything regarding every employee. This recordkeeping is helpful for the company. For instance, the account details of the employee are in the record of the manager that he uses for carrying out transactions every month or week. So, whenever you decide to change your personal details of any sort, you must update the manager about it. This letter updates the manager of the company regarding the changes that you have brought to your accounts. In most cases, the employee writes this letter to make a formal request for the record so…

It is a request letter written to the service provider by the person who wants to inquire about the price and other aspects of the service. The main objective of this letter is to get the quotation from the service provider. A person looking for a particular service has many options when it comes to choosing one service provider with the most reasonable quote. So, he writes the quotation letter to all the available service providers. Then they can choose the one with the most suitable quote. Drafting a professional service quotation letter… Mention the purpose of writing the letter:…

It is a formal warning letter that a manager writes to his employee when he fails to perform his job duties. There are a variety of reasons why people don’t perform their duties well. The company always uses warning letters to bring such employees back on track. When an employee receives a letter from the boss in which he is informed about the fact that he has been evaluated and the results regarding his performance are so disappointing, he can come to know about the seriousness of the matter. Since no one wants to lose their job, he/she will always…

A letter of suspension is a formal letter written by the employer to those who deserve to be suspended. When people are suspended, their job is temporarily terminated without salary so that they can realize that they were wrongdoers due to which, they are being punished. People are made to go away from the workplace when they show misconduct or breach the rules and policies of the organization they work for. Companies generally take them to task by suspending them without salary. There are also many other situations in which the letter of suspension is deemed important. It is very…

It is a request letter that a student or guardians of the student write to the principal of the school. The purpose of this letter is to persuade the principal to reverse the decision of suspension. Students are often suspended from high school when: They break the rule of the school They show any kind of misconduct They misbehave or demonstrate indiscipline Whenever a student realizes that he/she has committed a mistake and there is a chance to get the decision of the suspension reversed, they can write a high school suspension appeal letter. The appeal should be made appropriately…