Request Letter to Avoid Night Shift | Word & Excel Templates

Many companies require their employees to work varying day and night shifts. However, some people cannot work the night shift because of many reasons. In this situation, they can write a request letter to their boss and ask him to not schedule their work on the night shift.

Why is it important to write?

People who are responsible for making schedules for employees have to work hard to adjust the working hours of every person working in the company. Therefore, you should write them a letter and ask them to not put your name on the night shift employees list.

How to write a convincing request?

When you write a request, your main goal is always to get it approved. Following are some tips to follow:

Come up with a solid reason:

When you write this request, make sure that you have a solid reason to give. If you fail to provide a concrete reason, the reader will probably discard the request instead of accepting it. To approve your request, the employer needs you to give a good reason. Therefore, provide the reason.

Close the letter:

You should always remember that writing a request with long details is not going to increase its chances of approval. Keep the letter short and end it as soon as you finish making the request. Thank the reader at the end and close it with your signatures.

Read the sample letters of request for avoiding the night shift:

Sample letter 1:

Subject: Request to avoid night shift due to [X]

Respected sir,

I am writing this letter to make a very humble request to you to please not schedule my work for the night shift. I am compelled to make this request because my health has not been very good ever since I started working the night shift.

My doctor has advised me to sleep according to my biological clock for at least 8 hours every night. According to my doctor, the night shift is not for everyone. Furthermore, I also feel very exhausted with this routine and now I want to change. I hope that the change will bring improvement in me and I will be able to work more productively.

At the beginning of the new year, a new timetable will be formed. Therefore, it is my humble request to you to give consideration to my request and make me work during the day on any shift that the company finds appropriate.

In case of any queries, you can contact me or arrange a meeting with me. I shall be highly obliged. Thank you so much for your support and cooperation.

Size: 45 KB

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Sample letter 2:

Subject: Night shift rescheduling request for [XYZ]

Respected sir,

I hope you are doing well. I am writing this letter to humbly ask you to please avoid scheduling my work on the night shift when you design a new timetable for your employees. I am making this request because I am facing serious problems while going to the office late at night.

It is not safe for women to travel at night and my family remains worried for me. Therefore, I decided to share my concern with you so that you can understand my problem.

It is also very difficult for me to find public transport at night. Due to all these problems, I am requesting you avoid adding my name to the list of night shift employees as you must be working on scheduling everyone’s working hours. I am ready to work any shift in the morning and evening.

As you are also aware of the society we are living in, I think you can better understand my situation without any further explanation. I expect you to consider my request and take action on it.

I shall be very grateful to you for this act of kindness. Thank you so much for considering my request and paying attention to it. I can be reached at (mention your contact details).

Size: 45 KB

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