Tender Proposal Letter

A tender proposal letter is a professional piece of writing in which a person writes the tender for a specific purpose. This letter includes the following elements:

A brief introduction:

A company writing the tender proposal gives its introduction and also shows gratitude to the organization for allowing it to send the proposal.

State why you think you are the right fit:

In this proposal letter, you should be able to convince the reader why you think that you are the right candidate for the job or purpose you are writing your proposal for.

Recommend the solution:

People generally ask for proposals because they have a problem and they want it to be solved. So, you should be able to provide a solution so that the reader can consider accepting your proposal.

Attributes of writing the tender proposal letter!

It helps win a new project:

People who want to achieve any project generally write proposals. The proposal letter allows them to win over their client by writing a letter that is convincing.

It enables a brand to get recognition:

When a brand writes this letter, it gets recognition by letting the reader know about its existence in the industry. This way, you make more connections and become more recognized.

It makes you get more clients:

People who are worried about not having new clients can write proposals to grab the attention of new clients. They can easily establish their business by writing a tender proposal letter.

Read the sample tender proposal letter given below:

Sample letter 1:

Subject: [ABC] Tender proposal for [X]

Respected sir,

I would like to take the opportunity to submit my tender proposal through this letter. I have been running ABC Company for 5 years. My company trains teachers and equips them with the necessary pedagogical skills. We have a well-known and qualified team of professional trainers who make use of the latest technology to train professional teachers.

I am ready to cooperate with your company and work in coordination to guide and train people. The terms and conditions of working with us are:

[Mention all the terms and conditions].

It is our top priority to ensure that people working with us are satisfied with our services. We always work for the improvement of the system we target. Furthermore, we would like to discuss budget details with you in detail in a face-to-face meeting.

A quick response from your side will be acknowledged. Feel free to contact us at [mention your phone number].

Thank you so much for your support and cooperation.


Tender proposal letter template

Size: 40 KB

Sample letter 2:

Subject: Tender proposal [X] in accordance with [ABC]

Respected sir,

I am pleased to write my proposal for the tender for which we have been asked. We are so happy to have this opportunity to present the tender proposal in response to the tender notice that was published in the newspaper on 15th September 20XX.

We have studied your company’s profile and the entire construction project in detail and now we have a better understanding of the entire project.

We are running a construction company with a well-qualified team of professionals. [mention the name of the company] has been serving with its best and high-quality services for the past 15 years. We have a whole lot of happy customers and some of them still contact us for construction-related services.

Considering the needs of your company, we believe that we have the capability to meet the needs of the construction project you want to initiate. A copy of the commercial and one copy of the technical bid have been attached to this letter. 

Thank you so much for allowing me to submit the tender proposal as we hope that this will be a golden chance for us to work with a prestigious company like yours. Thank you so much for considering our proposal. Please never hesitate to contact us in case you want to know more about this project.


Tender proposal letter template

Size: 40 KB