10 Best Salary Certificate Templates for MS Word

Foundation of every business, company, institute, or any other workplace is based on the efforts of their employees. Many multinational companies are run by hundreds, thousands of employees working in different countries and helping in the overall growth. Employees are hired based on their knowledge and experience and are then assigned different designations, which suits their mental capability.

Employees working at different ranks have different job description and thus, different salaries. They are paid according to the services they provide and are also offered bonuses and other allowances.

Employees working at higher ranks not only enjoy more salary, but they are given more benefits and services which may include foreign trips, food coupons, spa days, entertainment activities and much more.

Employees working at lower ranks are awarded with smaller benefits to appreciate their hard work and boost their morale to make their place in higher ranks. With the passage of time, experienced employees are promoted, and the cycle continues.

Employee salary certificate is an official statement or document provided by their workplace and can be used for various purposes. These certificates are very crucial documents and are handed down to every employee. They are a proof that employees are being paid by their workplace.


These certificates are issued by an authorized person of the organization and is printed on the letterhead of that organization. It is also a proof of attachment of employee to their workplace and contains the required material information which can be used by the employee for different purposes.


Contents of salary certificate may vary from one organization to another based on their working criteria and policies related to employees. Some of the details that are almost similar among contents of salary certificates from different organizations are given below,

  • Name of employee
  • Code of employee
  • Designation at workplace
  • Date of birth of employee
  • Address of employee
  • Name of concerned department
  • Name of organization/ company/ business
  • Date of joining workplace
  • Date of retirement
  • Gross salary, net salary, and total salary of employee
  • Allowances awarded to employee
  • Deduction i.e., employee provident fund, loans medical assistance and other deductions


Employee salary certificate can be used for various purposes and is of utmost importance to the employee. Some of its important uses are given below,

  • For an employee, it is the documented proof of employment at the organisation.
  • Provides a detailed information of all the deductions and additions to the salary to help an employee understand the whole procedure in a better manner.
  • Act as an identity proof for the employee at any other organization or company.
  • While applying for house or car loans, banks require salary certificates of employee, and their salaries are the important factor in deciding amount of loan and how it would be paid in instalments.
  • These salary certificate can be used for a salary raise while being interviewed at another organization.

At many organizations and workplaces, salary certificates are termed different and are known as salary slip. Salary slip is issued every month to the employee and salary is transferred to their personal bank accounts through an authorized officer at the organization whereas, salary certificate at these workplaces is issued for a particular period upon request of employee while applying for any loan at the bank.

These salary certificate may be of 6 months, a year or of complete tenure of an employee.


Format of an employee salary certificate is similar for all employees working at different workplaces. It provides a detailed view of the net salary of a salary that can be used by him. In addition, it also provides a list of allowances such as food coupon, domestic trips, foreign trips etc.

Signature of employee: __________

Name: ________.   Date of Birth: _________

Code #: ________. Date of joining: ________

Designation: ____.  Date of retirement: ____

Department: ___.    Company: ___________

Logo of Company

It is to certify that Mr./ Ms./ Mrs. ________, S/o, D/o, W/o, ____________, residing at ____________ is the permanent employee of the company and serves at ___________ department. Pay allowance for the month of __________ (Year) is given as follows,

  Gross Salary    Deductions
Basic PayEPF
DAHome loan
Medical AllowanceCar loan
Gross salary: ______Rs.Total deductions: _______Rs.
Sample Format

Net Salary:  [X]/_

Net Salary (In Dollar): ___________ $.

 Signature of authorized officer

Place: ____________.


Date: __/__/__

10 Templates for MS Word

One of the demanding and mandatory official document used by the companies and organization is the salary certificate. We provide 10 best salary certificate templates for 20XX which grants you amazing opportunity to get your desired one which suits your needs.

This great margin of selection is surely brilliant and ensure to provide all the mandatory details in it by covering both major and minor aspects of the salary. The regular and dependable income of the employee is gets confirmed by this official document. A salary certificate is required when a person wants to get the loan from the bank or to finance the car etc.

Creatively Design Salary Certificate Templates

All 10 salary certificate templates for 2018 are worthy enough to represent your company and fulfill the intended needs. The use of splendid color and styles are quite charming. Have a glimpse of these and enjoy using it as per your company requirement.

All the mandatory information is displayed on these templates in a stylish manner. Designing and styling are made in the highly professional way which leaves a great impact on the company when the employee uses it to apply for the loan, credit card, purchase an apartment, take a loan etc. All 10 templates differ from each other and each of these is impressively likable.

Details on the Templates:

All the details of the employee salary are mentioned on the templates such as basic salary, conveyance amount, salary for the overtime, house rent allowance and the net salary. Other details include the company name, written statement, company logo, employee name, employment ID, employee designation, the date from when he started working in the company and at the end the signature of the manager to give it the official and authentic appeal.

Preview and Details of Templates


Salary certificate template

File Size: 12 KB


Salary Certificate Template MS Word

File Size: 12 KB


Salary certificate template

File Size: 12 KB


MS Word salary certificate template

File Size: 12 KB


Employee Salary Certificate Template

File Size: 12 KB


Employee Salary Certificate

File Size: 12 KB


Employee salary certificate sample

File Size: 12 KB


Salary certificate sample

File Size: 12 KB


Salary certificate template for employees

File Size: 12 KB


Salary certificate template Word

File Size: 12 KB