Letter to Landlord to Reduce Shop Rent

If you rent a shop, the situation may arise where the landlord has suddenly increased the rent, or you are finding it tough to pay the amount. There can be many reasons why you are writing to your landlord for a cut in the amount you pay after a period. This can be your business doing in loss, you have lost your job, or you have some other financial issues. In the end, it is difficult for you to go with the current amount to pay.

For this, a letter may be useful stating why you wish the landlord to reduce the rent. In the letter, you can explain the reasons. You will be requesting the landlord to consider your request.

Tips on writing the letter

  1. This letter can be typed into Microsoft Word. It will look more professional if you type this letter instead of writing it by hand.
  2. Type the date in the top left-hand corner.
  3. After a few spaces type the name and address of your landlord.
  4. Then leave a few spaces and address the letter to your landlord.
  5. Start by stating why you are writing the letter. You can briefly state when you started renting the shop, and if other shops have less rent, you can also state this.
  6. Research shops in the area and if you find that their rent is less you can explain this in detail in the next paragraph. State that you wish your lease to at least match this.
  7. In the next paragraph, you can explain how you have paid the rent on time for how many years you have been there. You can also say how you like the place and wish to remain there for the long term.
  8. You can end by having a line stating that you will wait to hear from the landlord.
  9. End by signing off with “Yours sincerely” or something similar. Type your name and sign with your signature.

To initiate the negotiation process, you can start by writing a letter. Address your problem in a positive tone.

See the sample letters below


I am writing to make a request regarding the shop I have rented from you at (mention address). I kindly request you to consider reducing the shop rent as I am facing a financial crisis in my business and cannot keep up with all the expenditures.

We have maintained a friendly landlord-tenant relationship for the last 5 years. I really appreciate your kind attitude and professionalism. I have also been a responsible tenant, taking care of your property and paying my dues on time.

I, therefore, expect your consideration regarding this matter. I would be pleased to discuss it in person with you. Do let me know when we can arrange a meeting or talk over the phone about it.

Looking forward to your response.


Hello Chris. I am writing this letter to discuss the rental agreement we have for the property located at [XYZ].

Firstly, I want to express my gratitude for the positive relationship we have maintained as landlord and tenant over the past 7 years. I appreciate the amicable relationship that we have established during this time.

Keeping our genial relations in mind, I am confident that I will receive a positive response from you regarding the matter I am about to discuss. I would like to bring to your attention the current economic situation in the area.

Over the past year, there has been an overall reduction in property prices, leading to a slump in property renting. Additionally, there has been a significant increase in competition within the market, with new businesses opening up in the vicinity. These factors have put a strain on my business. With an overall financial strain, I find it hard to keep up with my business expenses, including the shop rent.

Considering these circumstances, I kindly request your understanding and consideration for a reduction in the monthly rent for your shop. I believe that this is a fair demand keeping in mind the reduced rental prices in the area. Moreover, the reduction will also help me streamline my own finances which have gone a bit awry owing to the increased market competition.

I kindly request a quick and favorable consideration of my request. I am open to discussing and negotiating the terms to reach a mutually agreeable solution for both of us.

I look forward to your response and hope for a friendly resolution.


Hi Austin,

Hope the business is going well.

I have been working hard to make the shop run at its highest profits. Since the winter season has kicked in, the sales have gone down. I have been trying all types of tactics to attract customers but all in vain.

I have been using your shop ever since I started my own business. I made good profits in the last few months and always paid my rent on time. But I am facing some serious cash flow issues this year. So, I would request you to reduce the rent. I know this might be hard for you, but considering my losses, it would be a great help from your side.

Please let me know what you think about this.

With Thanks


Letter to Landlord to reduce shop rent

Letter Template

File: Word (.doc) 2003+ and iPad 
Size 27 Kb