Letters

An office may occasionally close for a day or more than a day for various reasons including national holidays, internal office events, a national security issue, natural disasters, emergency situations or religious holidays such as Christmas and Easter. Offices may also close for important events such as Election Day. Some offices may close for the end of fiscal year accounts reconciliation or record maintenance. Another reason for businesses to close is non-natural disasters such as electric malfunction, fire, building collapse or any other similar disaster. Small businesses such as sole proprietorships might close for even personal reasons, such as the…

Schools and parents communicate frequently in relation to the overall wellbeing of a child. In order to keep parents updated about school affairs, schools issue notices to parents for any events, developments, changes in school, or anything that affects students. There are many situations where a notification letter may be issued to parents, including: While the above notifications are issued to all students, some notifications may even be issued to parents of particular students. Here are a few examples of why such notifications may be issued: Sample letters 1: Notification letter to parent for a school activity Dear parents, This…

The scheduling of working hours for employees is done by employers. The main purpose of the schedule is to ensure that everything in the company runs smoothly. A company has the right to make changes to the employee’s duty roster. The notification to an employee for a shift change is sent by the employer when he decides to change the current shift. Sometimes, the notification is sent after changing shifts. This notification mentions the date on which the employee will have to follow the new schedule for the shift. It notifies the employee about the change in shift. It is…

Notification letters are served to tenants when the tenants are found to be in violation of the agreement terms. Notification letters are warning letters that give some specified time to the tenant to fulfill the landlord’s fair demands. A notification letter is issued to the tenant by the landlord or by a real estate agency on behalf of the landlord. Notification letters may be issued for a number of reasons including but not limited to: Notice to pay overdue rent Notice to pay for damages to the house Notice to inform about a change of management Notice to vacate the…

Many companies hold the salaries of their employees for many reasons. Sometimes, they are not satisfied with the employee’s performance. There can be various reasons for holding a salary. If you are a passionate worker and you believe that you should be paid regularly and on time, you can request that HR release your salary. An employee writes a grievance letter to the manager or CEO of the organization regarding a salary hold, expressing dissatisfaction with the hold that appears to be without an apparent reason. The letter is written under the assumption that the employee has followed all the…

The employer writes the notice to explain the negligence to his employee to demand the explanation and details of the negligence. This notice may vary from condition to condition. In every organization, when an employee is seen engaging in misconduct, the employer can ask him to write an explanation letter to understand the reason for that misconduct. Notice to explain negligence, also known as a show cause letter written by an employer to an employee to explain the reason for negligence in a task, assignment, or project. The letter can be issued to explain the lack of general performance, or…

There are various reasons for issuing a warning letter to employees. The primary purpose of writing this letter is to give employees a wake-up call and let them know that their responsibilities are being neglected. When an organization demands that its workers follow all the instructions given by the supervisor, every employee must follow them. A reprimand letter is issued by the manager or department head to an employee who fails to follow instructions to complete a task, assignment, or project. The letter is a warning to complete the assigned tasks within time. A Warning Letter for Failure to Follow…

Show cause letter for absenteeism Absenteeism among employees is a serious issue for employers. Absenteeism leads to lowered productivity and efficiency for the entire organization. Organizations lose thousands of dollars when the rate of absenteeism is high. When an employee is observed to display a strong case of absenteeism, he/she may be issued a show cause letter for absenteeism. Here are a few circumstances for issuing a show cause letter for absenteeism: Employee takes frequent leaves without informing The employee fails to provide solid reasons for being absent from work The employee spends more time away from his/her desk than…

A remittance advice letter, also known as a remittance advice slip, is a letter sent by the customer to the supplier/seller in order to inform them that the seller’s invoice has been paid. This is usually accompanied by the cheque the customer sends us a payment. If the payment is not being made through cheque, the letter can simply be sent solely. Although, it is not a mandatory document yet the customer sends it to help the seller match his invoices with the payments and hence manage his account statements and ledgers easily. Due to the globalization of businesses and…

Reply to show cause letter for misconduct I am writing in reply to the show cause letter served to me for misconduct. I was severely reprimanded by concerned HR personnel about the incident(s) that occurred on [date 1] and [date 2]. On [date], I was participating in the weekly team meeting when my co-worker [name] categorically insinuated that I was incompetent more than once within an hour. I ignored it the first time and went on to discuss the issues I was facing with the tasks assigned. However, the second time, she directly passed a condescending remark to me and…

An employee is issued a show-cause notice to explain their behaviour or actions. The employer can issue a show-cause letter/notice for various reasons, including insubordination, negligence of duty, misconduct, and poor performance. Employees are served a show cause notice after being verbally reprimanded and served multiple written warnings. Those who show no improvement are asked for a strict explanation, after which the employer may decide to take disciplinary action against them. One of the most common reasons for an employee to be served with a show cause letter is negligence. Negligence of duty can be defined in several ways: Negligence…

Not paying employees on time can cause significant dissatisfaction. Employees also become frustrated when they aren’t paid on the specified date. When the company cannot pay on time due to holidays or any other reason, a notice should be issued informing all the staff members about the delay in payroll. Notices are very important in businesses. Organisations use them to inform staff members about new policies or important information. The notice is sent to staff in different ways, but the most common method is electronic media. Importance of payroll delay notice: Writing a notice to inform about the delay is…

Insubordination is refusing to obey a direct order or instruction of the supervisor. It is equivalent of showing disrespect or harassing the supervisor. Insubordination is dealt with seriously to maintain the sanctity of a chain of command in the organization. Employees cannot be allowed to disrespect supervisors and do as they please. This could potentially disrupt the entire organizational structure. As long as the supervisor’s orders are fair and reasonable, the employees must do as the supervisor says. Insubordination represents several risks including managerial, financial, and accountability. In a high-risk job such as military, security, technical and engineering jobs insubordination…

A show cause letter or notice is issued by the employer to an employee who has engaged in unprofessional conduct at the workplace. This letter is one of the critical steps in disciplinary actions taken against employees. A show cause letter gives an employee a chance to explain their behavior and provides a strong reason why the employer should not take disciplinary action against the employee or terminate the employee. Show-cause letters may be written for different situations, including misconduct, insubordination, illegal activities, negligence, irresponsible behavior, physical abuse or harassment, and many more. A show cause letter for misconduct is…

Maintenance is a process of keeping the asset or property in its good condition. The purpose of performing the maintenance is to enable the property to restore its condition. Maintenance of school is very important from an aesthetic point of view. A well-maintained school is also a safer place for students. In order to perform the maintenance, the administrative, as well as technical steps, are required to be taken. Management of the school is responsible for the maintenance. There are different departments in the school and each department requires separate maintenance measures to be taken. Many schools devise a proper…

An eviction notice is a notice issued to a tenant to empty the rented property. The eviction notice is either issued by the landlord himself or the agent dealing with the landlord. An eviction notice includes the date on which it is written and the reason why the tenant is being asked to evict the property. The notice also includes a deadline of 7, 10, 15, or 30 days for eviction. A landlord may issue an eviction letter with a notice period at any time. Landlords do not need a court order to evict a tenant in normal circumstances. However,…

Hygiene and cleanliness are basic physiological needs for everyone. While hygiene habits and standards across people may differ, there is a basic need that is common amongst all. Hygiene and cleanliness particularly become a critical issue at public places such as school and offices where toilets have to be shared. Public toilets are home to germs which can lead to diseases and infections. Moreover, many people, when they use toilets at schools and offices, do not care about keeping them clean. Throwing tissues outside the rubbish bin, forgetting to flush, foul odor and splattering water while washing hands are some…

Poor performance is measured through a set of parameters. It is usually easy to measure poor performance when the work-done is quantitative. Such as a factory worker stitching shirt can be more easily evaluated for poor performance than an employee making reports. This is because the number of shirts stitched in a day and the number of defective items can be quantified. However, the number of reports created in a week is an inadequate measure of performance. In such a scenario, performance on the job is measured through a complex set of quantitative and qualitative evaluation tools. Poor performance is…

What is a notification letter? A notification letter gives some important information to the recipient. Notification is the act of conveying some important information to someone in a written form. Notification letter can be issued when giving important information to the supplier. It is used when: Informing the supplier about the product change. Changing the company’s regulations and policies. Informing about the death of a board member or any personnel of the company. Notification Letter to Supplier for Price Negotiation With due respect, it is stated that I am Mr. ABC from California, USA. I am running a small business…

An application for being sick is used when you are sick and you have to miss a day or more from work. Its purpose is to formally inform your employer about your absence due to illness. The absence of an employee from work can cause serious inconvenience to the company. No employer appreciates absenteeism in the organization. Therefore, every employee deploys a specific procedure for the employees through which they can get a day or more off from work. The employee is also required to abide by the rules and regulations of the company. Generally, most companies require their employees…

Application for advance money is written when you want to get money in an emergency. It is an inexpensive and formal way to demand money in advance. Writing an application in order to get advance money is a common trend in businesses. People in every field often write this application when they run out of money and need money ahead of time in order to fulfill their needs. Who can write the application for advance money? An employee can write this application when he wants to get the salary in advance A client can also request his customer to pay…