Show Cause Letter Replies for Various Situations

Reply to show cause letter for misconduct

I am writing in reply to the show cause letter served to me for misconduct. I was severely reprimanded by concerned HR personnel about the incidents that occurred on [date 1] and [date 2].

On [date 1] I was participating in the weekly team meeting when my co-worker [name] categorically insinuated that I was incompetent more than once within an hour. I ignored the first time and went on discussing the issues I was facing in the tasks assigned. However, the second time she directly passed a condescending remark to me and made fun of me. I felt extremely embarrassed in front of the team and got angry. I replied to her in the same rude tone and left the meeting.

On [date 2] while making coffee for myself, I was approached by another colleague who started misbehaving with me without reason. I tried to distance myself from him, but he had been annoyed for some reason and he pushed me. I lost my temper for an instant and pushed him back harder, which caused him to fall on the table.

I apologize for my misconduct on both occasions and know that I should have handled both situations with more grace and professionalism. However, I was unduly instigated and have witnesses for both accounts. I have learned my lesson and shall strive to improve on my temper.

Sincerely,

Advertisement

Employee name

Designation

Reply to show cause letter for misconduct
Reply to show cause letter for misconduct

Reply to show cause letter for late attendance

Date:

To [concerned HR personnel name]

Subject: Re: Show cause letter for late attendance

This is in reply to the notice I received for late attendance during the past two weeks. Unfortunately, my mother who is above 65 years of age has a fractured ankle. She was traveling on a public bus alone and sprained her ankle while getting down. An x-ray report showed a fracture. She is temporarily handicapped and needs my assistance. I have been trying to arrange a nurse to look after her but have been unsuccessful so far. This is the reason why I have been late to work in the past two weeks.

I have already given an explanation to my supervisor for my late attendance as well and he understands the situation. I am trying to resolve the situation as soon as possible. Thanks for your understanding.

Sincerely,

Martha Bing

Reply to show cause letter for late attendance
Reply to show cause letter for late attendance

Reply to show cause letter for absenteeism

Date:

To [concerned HR personnel name]

Subject: Re: Show cause letter for absenteeism

This is in reply to the notice served to me for absenteeism. Recently, I have been undergoing some personal issues that have affected me deeply. I have been feeling depressed and agitated. My concentration on work has also been poor. On some days I feel extremely hopeless and cannot bring myself to work.

I understand my absenteeism is reflecting poorly on my evaluation. I hope to correct this soon. I have been visiting a therapist and am trying to recover. I will strive to be more punctual in the future.

Look forward to your cooperation.

Sincerely,

Ted Mason

Reply to show cause letter for absenteeism
Reply to show cause letter for absenteeism

Reply to show cause letter on negligence

Date:

To [concerned HR personnel name]

Subject: Re: Show cause letter for alleged negligence

This is with reference to the notice served to me for alleged negligence. I received the notice for failing to hand over a critical assignment to another colleague to finalize. I would like to clarify that at 1445 hours on Tuesday [date] I sent the task to my colleague [name]. I also have a copy of the email that I sent in my email. I then also went to her desk and informed her about the email. I was due to meet another client that day at 1530 hours and rushed out of the office to be on time. For some reason, the email reached my colleague well after work hours. I understand that we have been in trouble with the client for failing to deliver on time; however, it must be a technical bug which caused this unfortunate incident.

Please see the attached proof at the end of this letter. Look forward to your reply.

Sincerely,

Employee name

Designation

Reply to show cause letter on negligence
Reply to show cause letter on negligence

Reply to show cause letter for poor performance

Date:

To [concerned HR personnel name]

Subject: Re: Show cause letter for poor performance

This is with reference to the letter received for poor performance on the job. I have been working hard and try to cope with assigned tasks. However, I have already brought my concerns to notice with my supervisor. Recently, my workload has expanded, and I am often working beyond my job description in the interests of the company. I do appreciate my supervisor putting her trust in my abilities; however, this has led to work-related stress. I am constantly trying to complete tasks on short notice which has affected the quality of my work.

Moreover, I was assured that I would be assigned a subordinate to assist me in my workload, particularly in designing since I have little training in that domain. Unfortunately, the assistance has not materialized yet, and I am definitely struggling with graphics designing.

Here I would like to request a review of my job description. I am also requesting assistance from a trained graphic designer so that I can be relieved of some stress and can concentrate on the quality of my remaining tasks.

Look forward to your cooperation.

Sincerely,

Employee name

Designation

Reply to show cause letter for poor performance
Reply to show cause letter for poor performance
Advertisement