Notification Letter to Employee for Shift Change

Notification Letter to Employee for Shift Change

Letters Kate

The scheduling of working hours for employees is done by employers. The main purpose of the schedule is to ensure that everything in the company is being done smoothly.

The company has a right to bring changes to the duty roster of the employee. The notification to an employee for shift change is sent by the employer when he decides to change the current shift. Sometimes, the notification is sent after changing the shift.

This notification mentions the date from which the employee will have to follow the new schedule of the shift. It notifies the employee about the change in shift.

It is very important for the company to write the notification in clear words so that the employee can easily understand it. The changing hours should also be described in a simple way.

Professionally designed notifications have a lot of significance in any business since it is a commonly and frequently used notifications.

Tips to write the notification?

Here are a few tips that can help you write a professional notification

  1. Write the date in the notification on which the notice is being issued. This is very useful for record-keeping. The name of the company, as well as its logo, should be mentioned. It is advisable to type the notice on the letterhead of the company.
  2. The name of the employee, his designation in the company, and the exact date from which he is being instructed to follow the new schedule should be written in the notice.
  3. The starting and ending time of the shift as well as the name of the shift such as morning shift; evening shift etc. should also be mentioned. The tone of the employer in this notice should be polite and professional. The details should be given in clear and simple words.

The main purpose of changing the shift is to switch the staff to different shifts. Sometimes the shifting is done to allocate more experienced and talented staff on the shift when needed. This enables the business owner to handle the business more effectively.

Letter 1

Dear [employee name]

This is to inform you that as per the monthly shift changes, your duty schedule for the month of October is attached below. The new schedule will be effective from October 01, 20xx.

Sincerely,

Name of issuing authority

Duty Scheduler

Notification Letter to Employee for Shift Change
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Letter 2

Dear [employee name]

This is to inform you that your shift will be changed. Your exemplary sales performance in the past two months has been noticed and appreciated. The department has therefore decided to move your working hours to the morning when more customer service is required. This will also be an opportunity for you to increase your monthly commissions. Starting next month, you shall be working on the morning shift instead of the evening shift.

Sincerely,

Name of issuing authority

Duty Scheduler

Notification Letter to Employee for Shift Change
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More Samples

1-

To:

Subject: Notification for change of shift

This is to inform you that as per the quarterly rotation schedule, your shift has been changed. Starting next Monday [enter date] you will be working from 9 pm to 7 am for the next quarter.

Sincerely,

Name of authorized personnel
HR Department

2-

To:

Subject: Notification for change of shift

This is to inform you that there has been a change in your shift. Your customer evaluation has been strongly positive. Given your good performance at handling customer services, you shall now be working from 9 am to 6 pm. This shift is crucial as more than 60% of the customers call between these times. We hope you shall display the same tactfulness that you have shown in the previous months.

Sincerely,

Name of authorized personnel
HR Department