A letter of authorization is a letter in which a person gives the authority to another person to act on his behalf. It is like a permission slip that authorizes the power. The person transferring the authority is called the principal while the person attaining it is an agent. A principal can be an individual person or an organization. A certified letter of authorization attests the legal authority of the agent.
In this letter of authorization, the particular task for which the authority has been granted is clearly mentioned. This letter is a formal and written communication to serve as an evidence of the granted authority.
Usually, this letter contains the following information:
- Details of the principal
- Details of the agent
- The reason behind and the details of the authority given for the task
There are many circumstances when the principal is not being able to do a specific task due to reasons such as unavailability, meetings, health issues, etc. In such a situation, a letter of authorization becomes the savior if the task is urgent and cannot wait to be carried out by the principal himself. Instead of waiting, the principal issues a letter of authorization to a reliable individual to carry out the task on his behalf. There could be many situations in which the letter needs to be issued. Some of those are:
- To collect documents or certificates
- To allow getting the documents processed
- To do financial transactions with banks or other financial institutions
- To obtain medical information from the hospital or the doctor
- To allow to be involved in legal affairs
- To allow for underage children to travel without parents or for other permissions
The letter of authorization is an important document and it is used by individuals as well as entities. The usage ranges from personal tasks to business activities to financial transactions. It is a legal document which is often kept in the record to avoid any issues in the future.
Sample Letter of Authorization to Act on Behalf
Dear Mr. Will,
I, Joe Watson, authorize my daughter, Ema Edley, to collect and sign mortgage papers on my behalf.
I am suffering from a chronic disease and would not be able to come by myself. This letter would be in effect from 31st January 2018- 25th February 2018.
All the required identification papers are attached to this letter. Feel free to contact me at [CONTACT]. Your assistance and support are highly appreciated.
Sample Authorization Letter to get Documents/ Pick up Documents
To Whom It May Concern,
I, David Smith, hereby authorize my brother, Tom Smith, to collect my Master’s degree from ABC Institute, California.
I no longer live in the country and have moved to Australia for a job which is why I cannot come myself to collect the document. However, my employer is insistent on getting my degree on an urgent basis. As my brother is soon traveling to Australia as well, he will collect the degree from you and bring it along.
This letter would be in effect from 1st February 2018- 25th March 2018. All the required identification documents are attached. Feel free to contact me at [Contact].
Your help would be highly appreciated.
Sample Authorization Letter to Process Documents
To Whom It May Concern,
I, Jill Watson, grant Mr. Ross Will, the authorization to get my degrees attested by the Education Commission.
I am not available to do it myself and I need my attested degrees for a job offer. Mr. Will is my childhood friend and I trust him for getting the attestation done as well as signing the required forms and documents on my behalf. This letter would be in effect from 1st August 2018- 1st September 2018.
I am enclosing mine as well as Mr. Will’s identification details with this letter. Feel free to contact me on [####].
Your help and assistance would be highly appreciated.
Sample Authorization Letter for Bank Transactions
Dear Mr. John,
I, Emily Watson, hereby authorize my daughter, Jane Watson, to withdraw all the money from my account in your bank.
I am unwell and hence cannot come myself. I need money for my personal use and my daughter would withdraw it on my behalf.
My account number is [###]]. The required identification documents along with the last three months bank statements are attached to this letter. This letter would be in effect from 30th July 2018-31st August 2018.
Feel free to contact me at [Contact]. I would highly appreciate your support.
Sample Authorization Letter to Collect Certificate
Dear Mr. Bill,
I, Jennifer John, grant the authority to Mr. David Smith to collect my experience certificate of XYZ Limited.
I had worked with your organization for three years. Due to a personal reason, I had to leave the job and shift to another country within a short span. I did not have enough time at that point to collect the job certificate from XYZ Limited. Now, that I am in a different country and want to start a new job, my new employers would be requiring my experience certificates. Mr. Smith will collect the certificate on my behalf and send it back to me.
The required identification details are attached along with this letter. Please free to contact me at [Contact]. This letter would be in effect from 30th May 2018-15th July 2018.
Thank you for your assistance.