Apology Letter to Boss for Resignation

An apology letter to a boss for resignation is a document written by an employee who has resigned from an organization. This letter is addressed to the employer, boss, manager, or supervisor. In this letter, the employee explains his resignation as well as why leaving the job was mandatory for him. He might even indicate his guilt and regret over resigning.

Sometimes, employees decide to leave their current jobs and companies. There could be many reasons behind the resignation, such as:

  • Finding a new and better job
  • Shifting to a new place.
  • Emergency.
  • Family commitments.
  • Issues with the manager, colleagues, or organization.

If an employee has not verbally communicated about his resignation or resigns in an unexpected way, which comes out as shocking news to the employer and other employees, he might decide to write an apology letter to limit the effects of the news. However, as there are no hard and fast rules, even if the resignation news is not new, the employee might decide to send in an apology letter with the resignation letter to show the organization that he cares about the organization as well as leaving it.

The apology letter needs to be explanatory and convincing because it might become a source of maintaining a relationship between the employer and the employee. Even when the employee has left the job, it might be beneficial in the future.

An apology might be a detailed or concise one; the same applies to the explanation and reasons for resignation; it depends on the circumstances in which an employee has resigned. For instance, if an employee has resigned due to his issues with the organization, he might not feel remorseful. On the other hand, if an employee has faced an emergency due to which he had to resign, he might even show his guilt.

Nevertheless, generally, the following details are included in almost all the apology letters to the boss for resignation:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • Reference to the resignation.
  • Indicate satisfaction with the job and organization, if applicable.
  • Explain the resignation.
  • I apologize for the resignation.
  • Request for apology acceptance.
  • Gratitude.
  • Salutation and signature.

When an employer receives a resignation unexpectedly, he might not accept it, or even if he does, he might get angry and frustrated with the employee, especially if the employee’s resignation would affect the company significantly or prominently. In such circumstances, an apology letter might become the employee’s savior, which is why it is often used by employees when they are resigning from an organization.

Sample Letters


I am writing to express my apologies for my resignation from the post of XYZ. I understand my decision might lead to disruptions in the flow of work. I am deeply regretful for the inconvenience.

Putting up my resignation was a difficult decision. It has been a wonderful experience working at this reputable organization. However, as discussed with you on several occasions before, I cannot take the workload anymore due to health reasons. The difficult client requests, unachievable deadlines, and the unending pile of paperwork have been taking a toll on my mental as well as physical health.

I am grateful to you for your role as a mentor throughout my tenure at the company. Thank you for your guidance which helped me sharpen my skills and achieve my work goals.

Once again, I apologize for not being able to continue my job. I shall appreciate your understanding.


I would like to express my sincere apologies for putting up my resignation from my job of (job title). I understand the issues that might arise when I leave the team. I am sorry for any inconvenience.

I want to clarify that my decision to quit is not related to any issues with the company or the work environment. It has been a wonderful experience working here. I am grateful for the opportunity. However, I have been compelled to resign due to some personal reasons.

I am committed to providing a smooth transition during my notice period. I will wind up the ABC project before I leave. Furthermore, I will be glad to offer help training my replacement if you can find one within 2 weeks. In the meantime, I suggest dividing my tasks between Mr. John Doe and Miss. Jane Doe. They have been important members of my team and have worked closely with me. Therefore, they understand the nature of my work.

Once again, I sincerely apologize for the inconvenience. I hope you understand. Thank you for your cooperation.


Dear Mr. William,

I am writing this letter to apologize for my unannounced resignation from my current position at XYZ Limited.

I have been employed as an ‘Assistant Marketing Manager’ since 20XX. I was very happy working in this organization and was learning and experiencing many new skills. However, my grandfather has gotten chronically sick and is hospitalized. There is no one else alive in the family to look after him or carry out the hospital formalities. I did not have any other option than to quit the job and shift to his town, as he lives an hour’s drive away from here.

I am aware that this was unexpected news for you and my team, but honestly, it was the same for me as well. I also understand that I am leaving many projects in the middle, for which I am feeling extremely guilty. I can provide remote support whenever needed.

I hope you will understand my situation and accept my resignation and apology. I am sorry again.

Thank you in advance.


John Steven.

Apology Letter to Boss for Resignation

File: Word (.docx)
Size 29 KB