Apology Letter to Boss for Poor Attendance

An apology letter to the boss for poor attendance is a letter addressed to the employer or boss and is written by the employee who has not been attending work regularly for a certain time. If an employee is often absent, he is unable to work properly and show results, and his productivity and ultimately the company’s profitability are affected. This is why, usually, companies are strict when it comes to the attendance of their employees. The attendance policies of the company are even stated in the employee handbook.

However, if the short attendance has occurred only for a short period, and that too because of a valid reason, the employee can write an apology letter and communicate to his boss about the issues and reasons behind his absence. If he has a justifiable explanation, the employer might consider it and accept his apology. Nevertheless, after the letter, the employee has to show in reality what he has committed to in the letter and improve his attendance. Otherwise, the employer might be forced to take some harsh steps against him, and the apology letter would go in vain.

The apology letter can be modified as per the employee’s reasons and the duration of a shortage of attendance. However, generally, the following details are included in an apology letter to the boss for poor attendance:

  • Date.
  • Details of the employer or boss
  • Details of the employee.
  • Shortage of attendance, including the period
  • Reasons behind the absence.
  • Effects of absence and realization of mistakes
  • Apology
  • Seek forgiveness.
  • Guarantee improvement in attendance.
  • Show gratitude for understanding.
  • Salutations.

As it is an apology letter, its tone should be polite, formal, and professional. In addition, the words and apologizing expressions should be chosen carefully. Owing to your mistake is always a key point in writing such letters if you want to increase the chances of your boss accepting your apology.

Sample Letters


Please accept this letter as my formal apology for my poor attendance during October. As I informed you earlier, my grandmother has been critically ill. I had to be with her at the hospital on multiple occasions throughout the month. I regret the inconvenience caused by my absence at the office.

My grandmother’s illness has also been emotionally stressful for me. I failed to focus on my work due to the mental stress. I hope you understand and overlook my absence issues on compassionate grounds.

I have always been a well-disciplined employee with regular attendance during my five years of tenure with the company. You are well aware of my dedication and commitment to my job. Considering my record, I request you for your kind consideration during these special circumstances.

Thank you for your understanding and cooperation.


This is in response to the warning letter I received from HR today regarding my short attendance. I apologize for being irregular at work for the past two weeks.

I acknowledge that I already used my casual and medical leave during the first quarter of the year. However, the winter season has triggered my asthma, and I have been unable to attend work due to respiratory issues.

Nevertheless, I will make sure I attend the office regularly from now on. I understand the importance of regular attendance and punctuality at work. Therefore, I will try to overcome my health issues through proper medication and treatment for my condition.

Please give me another chance for rectification. Rest assured, I will not give the management another reason to complain about my work discipline or performance.

Thank you for your consideration and cooperation.


Dear Ms. Jennifer,

This letter is being sent to you to apologize for my poor attendance over the six months of January–June, 20XX.

Since last year, my grandfather has been suffering from kidney issues and has needed dialysis twice every week. Before, my father was living here in New Jersey, so he used to take my grandfather to the hospital. Then he got transferred to Maryland, and the responsibility fell on my shoulders in January. I tried to inform the HR department, but they were not allowing two leaves in a week. However, I did not have any other option. Sadly, my grandfather did not survive and died in June 20XX, and we went to bury him in our hometown. These are the reasons why my attendance has been low since January.

I highly apologize for the inconvenience caused on my part. I hope you understand and accept my apology.

From now on, I will maintain my attendance to the maximum.


Joe Green.  

Apology Letter to Boss for Poor Attendance

File: Word (.docx)
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