Warning Letter for Inappropriate Behavior

Inappropriate behavior of employees is of different kinds, or we can say that it takes many forms; the most common of these are harassment, bullying, threatening, abusive, or offensive behavior. In some cases, an individual may have to avoid an assault or any kind of threatening behavior that can result in violence. Employees try hard to avoid getting involved in cases in which a warning letter is issued.

An inappropriate behavior warning letter is a must for establishing a safe, professional, and secure environment at a workplace. Following are the kinds of inappropriate behavior for which a warning letter is issued:

  • Using gendered language
  • Commenting on the appearance of a co-worker
  • Discussing religious beliefs
  • Bullying
  • Disruptive behavior
  • Improper dress
  • Using foul language

A warning letter for inappropriate behavior should be clear and concise, along with the exact reason why it is issued. Proofs are also provided in it.


It has come to our attention that you have been behaving inappropriately with your co-workers. Two female workers from your department have filed a complaint against you. In addition, we have received several complaints against you from other employees in your department. You have used indecent words and acted inappropriately with other people around you.

Not only that but you have also been denied direct orders from your reporting officer and did not submit your work on time. You also refuse any input from your boss and want to do things your own way. We wish to let you know that this behavior will not be tolerated at our company, and it is against our company policies.

We have decided to issue you a warning letter for your behavior. This warning letter entails a fine of fifty USD, which should be paid in cash to the HR department by February 22.

In addition, please note that this is your last warning. If any inappropriate behavior is reported, you shall be terminated immediately, with no possibility of reapplying to our company. We hope that you will change your attitude and treat everyone with respect.

We also expect you to apologize to the female coworkers for any grievances they have. We wish you all the best.


Office Management.


This is a warning letter issued in your name for the inappropriate and indecent behavior you exhibited during the annual dinner held on February 19. It was reported that you got into a physical fight with one of the waiters and threw a drink at him. You also hit him and injured him gravely.

The people who tried to break the fight have also been injured by you. We are extremely disappointed by your behavior, as you are our valuable employee, and we have never had a problem with your behavior before. We wish to have a meeting with you regarding this matter tomorrow at 10 am in the administration department.

We expect to see you there, and hopefully, you will have a valid explanation of how this unfortunate incident happened.

Keeping in mind your previous work record, we will not be imposing any fines on you. However, if this behavior is repeated on any occasion, it will lead to a fine of 1000 USD and the suspension of your contract with the company for an indefinite period.

We expect our employees to follow the rules and regulations of the company and to maintain a peaceful environment in the office. The use of indecent language and threats of violence severely damage the decorum of an organization and affect the productivity of the workers.

We hope that you will pay heed to this and not repeat this behavior. Please consider this warning letter as a learning curve and make amends.

We look forward to seeing you at the meeting.


Office Management.

Warning letter for inappropriate behavior

File: Word (.docx) 2007+ and iPad
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