Warning Letter for Excessive Leaves

Excessive Leaves Warning Letter

Warning letter for excessive leaves is issued to the individuals who remain absent from their duties without informing prior to leaving, the individuals who have a poor record of attendance are warned with this letter. The purpose of excessive leave warning letter is to warn the employees for seriousness, to let them know that they are failing to meet the acceptable attendance standards of the organization and in the result, they have to face serious circumstances. Further, the employees are told that if still, they don’t take it seriously then additional disciplinary action would be taken by the company as the attendance of a person is an essential element in the relationship of an employee and the position of the job.

The excessive absenteeism warning letter without informing earlier has several things mentioned in it including the reason why it is issued. It is issued to notify the employee that he/she will be dismissed from the job position if he/she don’t stop remaining absent from the office. Prior to the employee is issued the letter, he/she is made alerted for the same issue. The employee is also warned that the absenteeism will be mentioned in his/her company’s personnel file.

If the matter is not taken seriously, then the individual is terminated after thirty days without any warning as this letter is the last chance for the employee to save his/her job.

The ready made format of the excessive leave warning letter is available on our website which everyone can use.

Preview and Details of Template

File: Word (.docx) 2007+ and iPad Size 23 Kb | Download
License: ENERGY  (General Use) (Distribution) by Kate Elizabeth(CEO)

Sample -1


Julia Albert,

49-P, Second floor

Bolt’s Plaza

Michigan, USA.

Subject: Warning letter due to excessive absents

Dear Julia,

Yesterday, I received a call from your manager. I was extremely distressed and shocked to learn from him about your continuous absence from the office for the last 15 days without informing. I wondered for a while whether you have shown this non-professional behavior as it was sounding so unlike you. Your extreme negligence prompted me to write you this letter. I am still finding it difficult to understand your recent behavior especially keeping in view your good record at the company so far.

If you have been absent on medical grounds, it could be considered but the way you act is totally unbearable. You should have at least informed us if this was the reason. Maintaining continuous attendance in an official environment is an integral part of the job and you also know it very well. The company cannot bear the ‘white elephants’ for a long time. Our employees are precious assets of our company as long as they maintain good work and attendance record while staying with us. Any unethical activity renders them worthless as you did.

As far as I am concerned, I have every right to ask you about your attendance and performance. I would want you to consider this letter serious and the final warning from me being the CEO of this company.

At the same time, make sure not to repeat this kind of action in the future in order to avoid your removal from the office.

Yours affectionate,



File: Word (.docx) 2007+ and iPad Size 20 Kb | Download

Sample -2


Anthony Robert,

43-S, Jackson Plaza

Fourth floor                                     

Michigan, USA.

Subject: Warning letter for availing excessive leaves

Dear Robert,

The reason why I am writing you this letter is your continuous absence from the office from 28-03-2020 to date. It was reported to me yesterday by your manager. I am, being the CEO of the company, hereby reminding you of the fact that you have already availed more than the allowed number of leaves during the last three months. You have also been warned before by your manager but it looks like you did not pay any attention towards any verbal warning. Showing such non-professionalism at any workplace is not tolerable at all and it proves fatal most of the time. Such employees are usually liable to be removed from their jobs.

Being an employee of a reputable company, you must know this fact that even if you had an emergency, you were supposed to inform the management by using any prescribed channel. Your sudden absence from the office has rendered you suspicious in the eyes of top management and now you have put yourself at the brink of losing your job. In short, you have forced the management to take hard steps against you on account of violating the terms and conditions of the contract signed by you at the time of joining our company.

You are hereby advised to show some moral courage and report to the office as soon as possible with a reasonable explanation of your long absence. Moreover, consider this letter as a final warning from the company.




File: Word (.docx) 2007+ and iPad Size 21 Kb | Download