Warning Letter for Excessive Leaves

A warning letter for excessive leaves is issued to the individuals who remain absent from their duties without informing them before leaving. The individuals who have a poor record of attendance are warned with this letter.

The purpose of the letter is to warn the employees of the seriousness, to let them know that they are failing to meet the acceptable attendance standards of the organization and as a result, they have to face serious circumstances. Further, the employees are told if they don’t take it seriously then additional disciplinary action would be taken by the company as the attendance of a person is an essential element in the relationship of an employee and the position of the job.

The ready-made format of the warning letter is available on our website which everyone can use.

Sample -1

Subject: Warning letter due to excessive absenteeism

Dear Julia,

Yesterday, I received a call from your manager. I was extremely distressed and shocked to learn from him about your continuous absence from the office for the last fifteen days without informing me. I wondered for a while whether you have shown this non-professional behavior as it sounded so unlike you. Your extreme negligence prompted me to write you this letter.

I am still finding it difficult to understand your recent behavior, especially keeping in view your good record at the company so far.

If you have been absent on medical grounds, it could be considered but the way you act is unbearable. You should have at least informed us if this was the reason. Maintaining continuous attendance in an official environment is an integral part of the job and you also know it very well. The company cannot bear the ‘white elephants’ for a long time. Our employees are precious assets of our company as long as they maintain good work and attendance records while staying with us. Any unethical activity renders them worthless as you did.

As far as I am concerned, I have every right to ask you about your attendance and performance. I would want you to consider this letter seriously and the final warning from me being the CEO of this company.

At the same time, make sure not to repeat this kind of action in the future to avoid your removal from the office.

Yours affectionate,


Warning letter to employee for excessive leave

File: Word (.docx) 2007+ and iPad
Size 20 Kb

Sample -2

Subject: Warning letter for availing excessive leaves

Dear Robert,

The reason why I am writing you this letter is your continuous absence from the office from [DATE] to date. It was reported to me yesterday by your manager.

I am, the CEO of the company, hereby reminding you of the fact that you have already availed more than the allowed number of leaves during the last three months. You have also been warned before by your manager but it looks like you did not pay any attention towards any verbal warning. Showing such non-professionalism at any workplace is not tolerable at all and it proves fatal most of the time. Such employees are usually liable to be removed from their jobs.

Being an employee of a reputable company, you must know that even if you had an emergency, you were supposed to inform the management by using any prescribed channel. Your sudden absence from the office has rendered you suspicious in the eyes of management and now you have put yourself on the brink of losing your job.

In short, you have forced the management to take hard steps against you on account of violating the terms and conditions of the contract signed by you at the time of joining our company.

You are hereby advised to show some moral courage and report to the office as soon as possible with a reasonable explanation of your long absence. Moreover, consider this letter as a final warning from the company.



Warning letter to employee for excessive leave

File: Word (.docx) 2007+ and iPad
Size 21 Kb