Warning Letter for Cell Phone Use at Work

Most of the organizations don’t allow their employees to use the cell phone in the office. It has been observed that the use of mobile in working hours significantly decreases the productivity of the employees and hence it becomes impossible for the organization to get success.

Every organization has its own rules and regulations that are required to be followed by everyone working in that organization. Many organizations restrict their employees from using a cell phone in the office.

Such companies also provide a special place for the proper storage of mobile phones so that the employees can get them when the office timing is over.

The language to be used in the warning letter should not be harsh. The tone and wording of the letter should be simple and easy to understand. The main purpose of writing the warning letter to the employee is to inform the employee that he will not continue using a mobile phone during work, this act will not be taken lightly and the organization will have to take strict actions against him.

See also: Warning letter to employee for insubordination


You can clearly ask the employee to treat this letter as a warning letter. The letter should be ended with the request to employee for good behaviour.

Warning letter for cell phone use at work

[Subject: Subject of Letter] -Optional-

Dear [Name Here],

It has been noticed that there has been a frequent use of cell phone by our employees during working hours. It has also been noticed that some employees were taking personal calls while dealing with the customers.

Here I would like to remind that the use of cell phone during working hours is strictly prohibited. Moreover, some of the company policies may also ask you to keep your phone in silent mode. Only acceptable thing is that the employee can attend the call in extreme emergency.

I hope that this reminder would be enough for you to discontinue the frequent use of cell phone while working. Thank you for all cooperation in this matter.

See also: Warning letter for negligence in duty

[Senders Name] -Optional-

[Senders Title] -Optional-

See also: Warning letter for fight with coworker

Preview and Details of Template

Warning letter for cell phone use at work


Letter Template

File: Word (.doc) 2007+ and iPad 
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