Re. Termination Letter Following Cell Phone Use Warning and Non-Compliant Demeanor
Dear [Last Name], this is [Name of the writer] from the Department of Human Resource Management. I regret to inform you that the senior executive HR Manager has been ordered to serve you with a termination letter. You are terminated from the office with immediate effect following cell phone use discussions and noncompliance with the warnings and disciplinary measures served earlier.
According to the cell phone use policy and set guidelines of the company, excessive use of cell phones at work is strictly prohibited. Understanding immediacy and the need for communication, cell phones are not prohibited to be used and possessed during working hours; however, the company’s policy asks to limit the use of cell phones for personal commitments.
You have been served with three prior notices of warning asking to limit your cell phone use. With disappointment, I have to say that it did not bring any change in your demeanor. Excessive use of cell phones at work reflects your lack of seriousness, interest, and focus at work. Also, using cell phones for personal use in the office is unprofessional and should be stopped immediately.
Moreover, the occurrence of nonprofessional demeanor disseminates in other workers’ behavior, and with no time, it becomes a norm. To stop this spreading malice, you were served with written warning several times which did not see any influential change.
Therefore, the executive in authority has decided to terminate your service with immediate effect. Please take your paycheck from the finance department for this month. Contact [designation] for further. Thank you. Regards
Letter File 46 KB
Re. Termination Letter for Non-Compliance with the Updated Cell Phone Use Policy (2023)
Dear [Last Name],
Writing termination notices is always filled with predicaments caused by the non-compliance of the employees with the company’s prescribed rules and regulations. The company ruled out in January 2023 that no employee shall be allowed to keep a cell phone with them during office working hours exempting lunch break hours. It was ruled out by the evaluation of office employees’ excessive use of cell phones at work. Such use followed for personal use compromises the focus and commitment required for work.
According to section II of chapter 3, rules mentioned for cell phone use, any employee found possessing a cell phone during office hours without informing the concerned authorities shall be served with one warning notice. In case of further non-compliance, disciplinary actions shall be taken and eventually, termination shall be brought into action.
You were served with prior notice of action but no compliance with the corrective measures was observed. Such obstinate behavior and negligence are intolerable, therefore, the concerned authorities have decided to terminate you from work with immediate effect. We regret to inform you that you are no more part of our company.
Please contact Mr. [Name] for further discussion. Also, hand over office items along with previous project files to Ms. [Name]. Thank you.
[Signature and Date]
Letter File 46 KB
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