Request Letter for Income Certificate

A request letter for an income certificate is a document that is written by an employee as a request to the employer to issue him an income certificate that can indicate his employment and income status. Employees either seek an income certificate or a salary certificate. The only difference between the two arises if the employee is getting money or income apart from his salary, e.g., commissions. Otherwise, the names can be used interchangeably.

Make a comprehensive statement

The income certificate is, usually, a very concise piece of paper that only mentions the basic details. It needs to be a formal, professional, valid, and authentic document that can be submitted to the organization seeking it. It is important to ensure that the information stated on an income certificate is accurate and correct. Otherwise, dire legal consequences might have to be faced by the employee or the employer.

Employees may have different reasons for requesting an income certificate from their employer, such as:

  • Opening of new bank accounts,
  • Bank loans or mortgages,
  • Renting or purchasing of property,
  • Immigration applications,
  • Children’s admissions, etc.

The document is a certification

The income certificate is a document that specifies that the individual is employed in a particular organization for a certain period and is earning a certain amount of money every month or year. This information indicates the creditworthiness and payback ability of the employee to the relevant party. If the party is satisfied, the transaction between it and the employee can be smooth.

There are only slight variations in the income certificates issued by different organizations. The general format includes the following details:

  • Date of issuance.
  • Details of the employee.
  • Details of the employer.
  • Request an income certificate.
  • Purpose of the request
  • Indicate the date on which it is required.
  • Inform them about the details to be included in the income certificate.
  • State the date of submission.
  • Show gratitude.
  • Ask if any more information is required.
  • Salutation and signature.

After receiving it, the employee can submit the original or attested photocopy of the income certificate to the relevant organization and complete the transactional processes.

Sample Request Letter for Income Certificate


I am writing to request my income certificate. I need the requested document for bank loan approval.

Kindly provide my annual income details on the certificate, including benefits and bonuses. Additionally, mention my job title and my tenure period with the organization.

I shall be grateful for your assistance.


I respectfully request your kind assistance in issuing my income certificate for my visa application. The requested document is a prerequisite for the visa approval process.

Kindly assist me in receiving the certificate as soon as possible. I will be grateful for your kind attention to this matter.


Dear Ms. Sarah,

I am writing this letter to request the issuance of my income certificate.

I am applying for a home mortgage through ABC Bank. The basic document requirements include the income certificate from the employer, as it can ensure the bank about my creditworthiness and that I have a constant stream of income and can pay for the mortgage.

I will be grateful to you if you will provide me with the income certificate by September 12, 20XX, with the details of my designation, employment period, and salary and income details. I have to submit the documents to the bank by September 14, 20XX.

I highly appreciate and thank you for sparing your precious time. Let me know if you need any information.


Jimmy Watson.

Request Letter for Income Certificate

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