Reprimand Letter to an Employee for Bad Behavior

A friendly working environment brings positive energy to the employees to complete tasks with a peaceful mind. However, work environments are stressful. It can be due to completing a project on time, sending emails to old clients, or looking after legal matters. One needs to be strong enough to deal with these situations.

A stressful situation may lead to some unexpected circumstances. One such situation may occur when an employee loses his temperament and behave badly with his colleagues. It is not compulsory that one employee has behaved badly due to a stressful situation at work. It can be personal grudges or personal/inherited behavior of an individual.

Whatever the reason if some employee has behaved badly with his/her colleague it is treated as an unethical attitude and legal actions are taken. In this situation, the manager of the company will write a reprimand letter to the employee for his/her bad behavior.

A sample reprimand letter to employees for bad behavior has been provided here for guidance. I hope it helps!

Letter Samples


Re. Letter of Reprimand for the Unprofessional and Inappropriate Behavior in the Office

With reference to the subject mentioned above in the letter, I am writing to warn you about the bad behavior you showed in the office. According to the recent reports from your supervisor and other employees, it has been registered that you need to mend your behavior and be more professional at your workplace.

On [DATE], it is reported that you have been using inappropriate and racist remarks toward the employees working here from other communities and non-white people. It is mentioned in the code of office conduct that no one shall give any racist or fanatic remarks about other employees. Our office has zero tolerance for employees with xenophobic thoughts and racist compliments.

You are advised to look into your manners and behave professionally. We always endeavor to make this work one of the most cordial and free of any fanaticism, racism, and bullying. We do not tolerate unprofessional behaviors and the use of inappropriate words against others. To compensate, you are asked to write a letter of apology to the office where you would solemnly promise to never behave this way again.

To reprimand, you are fined $[X] which will be deducted from your [MONTH] salary. In case of further non-compliance, you will be terminated without any notice. We have enclosed more instructions on the general code of conduct with this letter, please have a look and try to inculcate them into your behavior.


Re. Reprimand Letter for Bad Behavior and Misanthropic Compliments.

Mr. [NAME],

You have been observed giving misanthropic remarks in the office during general conversations. Moreover, your misogynistic approaches, which have already been realized by many female and male employees, are highly discouraging and disappointing on your part. Usually, the company does not accommodate anyone with such a narrow approach. Our company is social welfare, and we never get such employees in general. 

The company has a strict policy to cater to such situations but looking at your good performance at work, we have turned your termination letter into a reprimand letter. We do not promise any further relaxation in this regard.

We always endorse and friendly and open environment in which employees can have a chance to sit and have productive conversations, but we have no tolerance for misanthropy and misogyny in this office. Almost half of our staff is comprised of female workers who have been excelling in their fields. They have contributed a lot to making this company what it is today. The company has a lot of honor and respect for them and cannot stand any inappropriate behavior.

You need to mind your demeanor otherwise we shall be compelled to take further notice and terminate you. We do not want to escalate this matter, therefore, a solemn apology letter to the administration can work.

You are advised to write a letter of apology generically in the name of the whole staff of your department and promise to never use such language for them. If you fail to do so, I am afraid that the company will not be able to keep you from termination. Thanks.


Subject: Condemnation of Inapposite Etiquette

Mr./Ms. [NAME HERE], the company has been greatly censured for the conduct shown by you to your colleagues. You had been a very diligent and admirable person with a higher sense of responsibility and willingness towards work, but the manner you are presenting these days is incomprehensible.

Mr./Ms. [NAME HERE], you were seen using abusive speech and offensive demeanor with your colleagues on various occasions including lunchtimes, meeting times, and recesses. You get extremely harsh whenever someone tries to communicate and specifically use sarcasm and mockery as offending tools.

We are disconsolate on getting this appalling information about such a courteous person of our company who was worth working with. You should have consulted with your supervisor if there was any misconduct that happened in the past or if any misunderstanding arouses between you and your colleagues.

We are taking this issue into our consideration. As per the pronouncement of the company regulations, we will be obliged to take a stringent response against those who breach the employee oath which can lead to suspension and even cessation.

Reprimand Letter to an Employee for Bad Behavior

File: Word (.doc) 2003+ and iPad 
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