Letter to Tenant to Renew Lease or Vacate

In today’s world, it is common to migrate inbound for the sake of a good job. People leave their hometown along with family and shift to the city where their job is. In such cases, they have to apply for residence. Applying for residence is a bit tuff. People usually like to opt for those residential apartments where there are maximum facilities at doorsteps. Likewise, they also try to find out an apartment with lesser rent. So that they can manage easily keeping in view other expenses.

The landlords have more authority than tenants. The landlords require various guarantees from the tenants. The tenants need to sign a contract as given by the landlord. They can decide the lease period, the number of members allowed to live, vacating policy, and many more. But tenants can ask for a meeting to discuss any queries they have.

Issues can always arise between tenants and landlords. But, it is better to resolve the dispute with discussion rather than a quarrel.

A residential area has certain norms that need to be followed by all the residents. It keeps a peaceful environment. Sometimes landlords need the tenant to vacate the premises, or to renew the lease. Both cases depend on the relevant circumstances. The lease renewal can contain the increase in rent. The reason can be stated. In the same way, the letter to the tenant to vacate can be due to breaking the norms or damaging the property against the contract.

The letters


I am writing to humbly remind you that your lease agreement for the property at (address) is going to expire on the 30th of May, 2033. I would like to offer you two options regarding your future tenancy.

The first option is the renewal of the lease agreement. If you wish to continue living in the apartment, I will be more than pleased to offer you the opportunity to renew the rent agreement. However, please be informed that given the current rates of the property in the market, there will be a rent increase in the new agreement. We can discuss this further if you wish to avail this opportunity.

On the other hand, if you wish to move to a different location for any reason, I kindly request you vacate the property as soon as the lease agreement expires. You are also requested to provide in writing your intention to vacate the property and not renew the rent agreement. This will let me have sufficient time to advertise and find another suitable tenant.

It has been a pleasure having you as a responsible tenant. I will be delighted to renew the lease agreement with you. If, however, you decide to move out, I wish you all the best.

Please don’t hesitate to contact me in case of any queries. I look forward to your response.


I am writing to bring your attention to the fact that your lease agreement for the shop at XYZ is coming to an end. The exact date when the rent agreement expires is within a month on 12 June 2033. I, therefore, request you to either renew your lease agreement or kindly vacate the property.

If you are satisfied with your shop’s location and want to continue running your business here, I will be pleased to offer you a lease renewal. We can discuss the details of a new lease agreement that extends your tenancy. This will allow you to keep operating among your old and loyal clients.

However, if you wish to relocate your business or shift it to a bigger space, I request you to let me know in writing as soon as possible. In this case, you will be required to vacate the shop by the 12th of June as mentioned in our current lease agreement.

Please inform me of your decision as soon as possible. It will help both of us plan well for future arrangements.

Do contact me for further discussion or queries. I shall be looking forward to your response.


The record highlights that your lease is about to expire on 15th June 20XX. We thoroughly enjoyed having you here as a renter and would like to lengthen an offer to recommence your lease for one more year. The rent conditions will vary a bit as you know we have recently renovated the apartment & it indulged a heavy investment.

If the standings are acceptable, kindly sign the paper to initiate the Residential Lease Agreement. When these documents arrive, we will sign them too, and will send you the duplicates of all the necessary documentation. In case you have some concerns related to the matter, do contact us & we will sort it out somehow.

One more point is added in the treaty that if you want to vacant home & don’t intend to stay anymore, then you will have to pay for the damages our workers encountered while renovating the apartment, even if you want to stay and renew the lease you are still supposed to pay for that but for flexible terms & conditions.

Thank you for your co-operation.


Letter to Tenant to Renew Lease or Vacate

The letter template

Format: MS Word
Layout: Letterhead