When you no longer want to work on a project because of any reason, you can write a letter to the project manager to let him know that you want to withdraw from the project. Different companies also write this letter when they find the project to be not valuable for them or they lack resources.
When a person withdraws himself from a project, he has to write a letter of withdrawal because it is kept as a record that when that person withdrew and what were the underlying causes.
Here are a few tips to follow when you write this letter:
In the beginning, give your introduction so that the reader comes to know about you. Mention your name, the name of the company you are associated with, the project name you first committed to working on, and some other details that you think you should mention.
Inform the reader about your withdrawal decision:
Let the reader know that you no longer want to work on the project and therefore, you have decided to withdraw yourself. In some cases, people withdraw the entire project. Even if this is the case, update the reader about your decision to withdraw.
Mention the reason:
It is very common for people to have reasons behind making such tough decisions. Therefore, the reader often wants to know what made you change your mind and withdraw from the project. Withdrawing a project is just like canceling it. If you do it, remember to use a professional tone and the right choice of words. Read the sample letters given below to better understand the entire withdrawal letter.
Sample letter 1:
Subject: Project withdrawal letter for [X]
This letter is being written to let you know that ABC Enterprises has decided to cancel the project (mention the project name) that our company was supposed to start by the end of this year. The company made this decision after it carried out a comprehensive analysis of its financial goals and the logistics state of the project.
This project requires us to spend more than we can afford. The finance department of the company has outlined a budget which is way too much than the revenue our company generates. This has drawn concerns for us and therefore, we have decided to withdraw the project until we are sure that we can afford to work on it.
We are afraid that our funding will end and that all the resources that we have allocated for this project will end soon as they don’t seem to be enough for the project.
It is my humble request to you to please cancel the project according to the terms and conditions outlined in the agreement we have signed with you. In case you want to know more about it, feel free to contact us.
Subject: Project withdrawal letter for [XYZ]
This is to inform you that ABC Private Limited has decided to withdraw what was previously intended to work. This decision has been taken after a careful analysis of the financial resources of the company.
We have come to realize that we cannot proceed with this project because we don’t have enough funding available to finance this project. We were depending on a charitable organization for funding. However, it has now refused to fund us due to unclear reasons.
It has become clear to us that we will not be able to complete this project successfully because we will soon face the problem of scarcity of resources. The situation will become worse if we leave the project unaccomplished.
Therefore, it is a humble request to you to please cancel the project and all the operations related to it so that we can conveniently withdraw it. We know that we have caused you inconvenience and we are ready to compensate for it. Please contact us for further queries.
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