Friendly 30-Day Notice to Landlord

When planning to move out, a tenant can notify the landlord in writing of the intended departure date and whether they wish to renew the lease. The letter can also request arrangements for the final inspection, key handover, and security deposit return. These samples show how to give notice politely while acknowledging a positive tenancy.

Sample #1

Subject: Thirty-Day Notice of Intent to Vacate

Dear Mr. [Name],

I am your tenant, [Name], and I am writing to give notice that I intend to vacate your house at [Property Address] on [Move-Out Date]. I have been living here since 20XX and have felt at home throughout my stay. I have particularly appreciated the spacious rooms, attractive design, and good ventilation.

During my [X] years here, your cooperation and consideration have made my stay comfortable. I have also enjoyed having you as a neighbor and appreciate the privacy and respect you have given me.

Recently, I was transferred to another branch of my company in [City]. Commuting between the two cities would be difficult, so I plan to relocate there. I am currently looking for suitable accommodation.

Please accept this letter as thirty days’ notice of my intention to leave. I will miss living here and the time we have spent together.

Please let me know how to arrange the final inspection and return the keys. I would appreciate having my security deposit returned to [Bank Account Details], following any agreed deductions and the applicable procedures.

Thank you for your kindness and support throughout my tenancy.

Regards,

[Name]
[Signature]
[Date]

Sample #2

Subject: Thirty-Day Notice of Non-Renewal and Intent to Vacate

Dear [Name],

My lease for [Property Address] ends on [Lease End Date], and I am writing to inform you that I do not intend to renew it. I plan to vacate the apartment on [Move-Out Date]. Please accept this letter as thirty days’ notice.

I am getting married in two weeks and plan to move into my husband’s home. I am also changing careers from software management to marketing, making this a suitable time for a new beginning.

I have enjoyed living in your apartment and appreciate your kindness and consideration as a landlord. In particular, thank you for your patience on the occasions when salary delays affected my rent payments.

Please let me know about the move-out procedures, including the final inspection and key handover. I would also appreciate having my security deposit returned to [Bank Account Details], following any agreed deductions and the applicable procedures.

A copy of the rental agreement is attached for your reference. Thank you for making my tenancy a positive experience.

Regards,

[Name]
[Signature]
[Date]