Counselling Letter for Poor Work Performance

There are certain standards and targets of work performance expected from an employee. The poor work performance may entail a failure to meet targets, unable to meet deadlines, execution of a rude or irresponsible behavior, absenteeism, etc. If the employee is underperforming or giving a poor performance over a period, a company must take some action. However, companies usually avoid taking serious punitive actions and choose to counsel first to rectify the situation. Initially, the verbal counseling or counseling sessions are arranged by supervisors but if that does not produce fruitful results, a formal counseling letter for poor work performance…

Letter for Changing Billing Procedure

What is a billing system? The billing system is a complex process in which a combination of software and hardware receive details and information regarding service usage. The system analyses the information according to individual customers and accounts. The invoices are produced for these accounts and reports are created for the management. Through this system, customer accounts are provided with payments. What are different billing procedures? Generally, there are two types of billing systems, pre-billing system, and post-billing system. The pre-billing system, after inventory and credits checks, immediately creates invoices when an order is placed. This system is usually used when…

Invoice Request Letters & Emails

An invoice is a documentation receipt generated during a business transaction. A seller issues this invoice to their customer. The invoice lists the products, quantity of product and the prices at which the products are being sold. Invoices for services indicate the type of work assigned, the number of hours worked and the number of days spent. If an employee worked extra hours or on holidays the information is also mentioned separately. How to request an invoice from supplier/Vendor? A written letter or an email is sent to the supplier/vendor, requesting for invoice. The letter consists of a request for…

Invoice Correction Letter

An invoice correction letter is like an apology letter addressed to a client in which an organization or product/service provider apologizes to a client about making a mistake in the invoice. In day to day operations, businesses try to focus on error minimization by either hiring expert employees or automating the whole system. In the former choice, the probability of human errors cannot be an optimal zero while in the latter case, although, human error is minimized machine errors such as system failures etc are parallel to the business operations. Therefore, mistakes in invoices are common and corrections have to…

Warning for Insubordination

Insubordination at work is the intentional or willful disobedience to an authorized person. If an employee refuses to obey the lawful, reasonable and practical request of an employer, it is considered as insubordination. This disobedience and disrespectful behavior toward the employer can result in a disciplinary action against the employee, and in serious cases, it may end in termination of an employee. The order by a supervisor/employer may take one of the following forms: A verbally communicated order A written order A responsibility stated in the job description A responsibility implied in the job description An employee is held responsible…

Letter of Concern for Poor Sales Performance

Introduction What do you think a company or organization expects from a person when it hires him/her? Performance and output is the answer. An organization would reach the plinth of success, only if each person involved in it is ‘performing’. Performance is a very wide term with a prodigious meaning, it includes all the details and aspects related to an organization. Performance varies from one organization to another. Achievement of a given target is very important, which is considered while evaluating performance. The work of every employee is under observation, and if there are repeated cases of the person under-performing,…

Letters of Misconduct

Letters for misconduct are warning letters issued to employees or students for display of unacceptable behavior. Behaving rudely with coworkers or students, displaying violent behavior, bullying and harassing coworkers are all included in the list of unacceptable behavior in most of the environments. Other than the above-mentioned situations, working under the influence of liquor or any other kind of substance, neglecting pending tasks such as school work or official work, arriving late to school or workplace, or taking leaves without informing the school or organization are all categorized as misconduct. Institutions issue warning letter in case of misconduct. This is…

Salary Increment Request Letter

A salary increment letter is a letter of request written by an employee. In this letter, the employee addresses the Human Resource Department or the employer and highlights his achievements, performance, and hard-work and explains why he deserves a raise. If an employee has not been given a salary raise over a long period of time, he can write this letter and request the raise. In addition, after the end of financial year, when the performances of employees are evaluated in terms of target achievement, hard-work and punctuality among other things, the employees with good performances expect an increment and…

Letter of Concern for Poor Performance

A letter of concern is an informal warning issued to an employee for reasons such as violation of conduct at the workplace or poor work performance. This letter is the first step in the procedure for a disciplinary action. This informal letter is basically used as a way to inform the employee about their performance problem so the employee can fix it before the issue becomes worse. Employees with deteriorating work performance and quality are verbally reprimanded. After the verbal reprimand, the supervisor issues them an informal letter of concern. This letter advises the employee to improve their work performance…

Recommendation Letter for Promotion

A Recommendation letter for promotion is an endorsement of an employee’s capabilities for the purpose of getting promoted. It is requested by an employee, usually, from a supervisor or a colleague to recommend him and increase his chances of promotion. It is addressed to the employer in charge or the authorized person who has the power to promote. An organization, usually, have a promotion policy stated and communicated to employees. The internal promotion depends on many factors. Some of them are: Performance of an employee over a period of at least two years. The fit of employee’s capabilities and skills…

Applications for One Day Off

Different organizations have different process to be followed to avail one-day leaves. These leaves are usually taken by the employees in case of emergencies, sickness, and personal life matters among other reasons. The main reason these leaves are popular among employees is that organizations allow official leaves with pay for a certain number of days, which can be availed throughout the working year. The leave availing system depends from organization to organization. Some companies count emergency leaves, sick leaves and official leaves with pay as different categories of leaves, while other companies add all paid leaves to one category. Any…

Employee Recommendation Letter Samples

A letter of recommendation or recommendation letter is a document requested by a candidate from an old professional contact. The letter is addressed to a specific person/organization that is to become the probable employer. In this letter, the recommender writes a testimonial and confirms the competency of an employee for a certain job. The recommender is, usually, the person who knows the employee personally so he can state the abilities and achievements of a candidate. In this letter, the recommender is recommending the candidate to an employer for a specific job. There are three main types of letter of recommendation:…

Reference Letter from a Previous Employer

A reference letter is basically a recommendation letter written by an applicant’s previous organization or supervisor. The letter means the previous employer is verifying the applicants’ adequacy in the working environment. The document is written to testify to the applicants’ work performance, behavior, skills, and other work-related attributes. A person applying for jobs can use the reference letter to enhance their resume. Organizations check potential future employee’s recommendations, while the hiring decisions are being made. The letter acts as proof of previous employment and the organization the person is applying at can confirm the applicants’ work history and performance. During…

Salary Negotiation Letter after Job Offer

A salary negotiation letter is a formal letter of communication in which an employee requests the employer to negotiate a salary that has been offered after being selected for the concerned job. Usually, a candidate waits for negotiating salary until he has been chosen as the right candidate and received the job offer. If an employee considers the salary offer to be less than what is acceptable, he/she usually requests for a raise. The figure quoted is often a little higher than what a candidate actually expects as he/she wants to quote a negotiable figure. In a salary negotiation letter,…

Resignation Letter due to Unsatisfactory work Circumstances

The biggest reason there has been an increase in the labor turnover rate, in the past few years, it is due to the unsatisfying working conditions provided by the organizations to their employees. Standards of working conditions vary from company to company. For example, an organization that has employees’ working outdoors such as for construction work is expected to provide proper measures for the health and safety of the employees. In case the organization has employee’s working office jobs, they have a different set of standards for working conditions. The organizations need to provide good working conditions for the employees…

Letter of Reprimand for Employee Performance

A letter of reprimand serves as a warning issued to employees to improve their work performance or behavior. Before an employee is suspended or terminated, the letter is issued as a final warning by the organization. This letter is used in the final steps by the supervisor when dealing with a subordinates poor work behavior. An employee showing poor performance in the working environment needs to be informed of their mistakes immediately, so they can emend them. The first step is to explain the problem to the subordinate and the possible consequences the employees’ action can have if they continue…

Office Closed Announcement for Labor Day

Labor Day has the important connotation in all the countries regarding its history. The labors must be given the respect they ought to have. The work they are doing and the way they do is really very difficult. It is not as easier as it seems. So, the recompense they are worthy of must be given always. Labor Day must be celebrated with full diligence and respect in all sectors of the society. Moreover, the labors must be given tribute in school, colleges, and universities. The announcement letter/email is a document sent to staff or customers to let them know…

Disciplinary Action Policy Letter

For smooth and efficient operations of a business, maintaining discipline is one of the top-most priorities of the management. Policies entailing rules of conduct and procedures for enforcement of disciplinary actions are stated in the employee handbook and employees are asked to strictly adhere to them. However, sometimes, employees do not conform to the set rules or perform poorly affecting the organization. The management, then, has to take steps to correct an employee behavior and hence the overall discipline of the workplace or the performance. This is called the disciplinary action. There are different disciplinary actions/steps that a manager can…

Employee Recommendation Refusal Letters

A letter of recommendation for an employee is a document provided by the employer or supervisor for their subordinates that helps the employees enhance their applications. When applying for jobs, some organizations request submission of at least one recommendation letter. This helps the organization in accepting the more suitable candidate out of the applicants for the respective occupation. The employee recommendation letter mainly consists of the employers’ experience of working with their subordinates. The employer provides reasons for an organization to consider accepting the applicant for a specific job position. This provides an idea of the applicants’ character and personality…

Resignation Letter due to Misbehavior

A person is always known for the behavior he keeps. The surroundings, family, colleagues all are directly affected by one’s behavior. Keeping patience also indirectly affects the behavior. If some issue arises and one deals with it patiently without using harsh language, it means that the individual is having a good behavior along with a strong personality. Likewise, a good and positive behavior at the workplace is the need of the hour. A good behavior constitutes a better environment if participation from both ends is equal. If the workplace is cooperating and the personnel is strongly misbehaving purposely, to door…

Resignation Letter Due to Harassment

Any threatening or offensive behavior is always alarming for the individual. The innocent people always stay frightened due to harassment. Especially those who are so weak and cannot take any serious action in return tend to get more pain or worries rather than those who are strong and can cope up with this issue. Harassment at the workplace is a common issue. Firstly, the organization should make sure that the planning and control regarding people’s right are appropriate and nobody is a victim of harassment in any way. The letter is written by an employee who believes that s/he has…