What is horticulture project completion report letter?
A horticulture project completion report letter is a document, which is prepared by an individual or an organization, that was assigned that particular horticulture project. It is addressed to the individual or an organization, that had assigned it. In this letter, the addresser notifies about the project completion and presents the details of all the completed work.
In addition, he states a time- period, in which he can resolve any issues without any charges as well as make a request to the addressee to release his remaining payment. This letter is, usually, sent with a detailed completion report, and presents a gist of that report.
People often outsource horticulture projects to the experts, so that they can get the plantation they require. The experts cannot only guide them about the right plants and trees but also would know the tactics to sow and grow the plants well. For instance, an individual may outsource the horticulture project of his farmhouse, which he has recently bought.
When a project gets completed, and the work, that was stated in the contract, has been finished, it is a contractual requirement, and sometimes a legal requirement, to send a completion report. A report letter is sent along to add a personalized touch as well as to provide the highlights of the report. Sometimes, the client may not have enough time to go through the detailed report, or he trusts the addresser enough, and in this case, this letter would suffice for him.
It is a formal letter, written in a professional and explanatory tone. In addition, it also provides a platform for the addresser to build a relationship as well as request for his payment from the client. This letter is kept in the records and can be used as a legal reference if needed.
Important details to add
The details included in this letter may vary as per the circumstances. However, generally, the following details are included in such letters:
- Date.
- Details of the addressee.
- Details of the addressor.
- The reference of the assigned project, with the relevant details, such as the deadline, etc.
- The completion status.
- The details of the completed work.
- Request for reviewing the work.
- Offers, if any.
- State issues or challenges, if any.
- Request for the release of remaining payment. Mention the amount and any specific date, if required.
- Mention any attached documents.
- Build a relationship.
- Show hope of getting future projects as well.
Sample Letter
Dear Ms. Sarah,
I am writing this letter to notify you about the completion of project ABC of your farmhouse in the XYZ area, which was assigned to us on 1st September 20XX.
As per our contract, the deadline was 5th October 20XX, and the project has finished in time. All the plants and fruits, that were decided in the contract, have been planted, and are growing well. The grass has been mowed as well to give a finished look. The detailed completion report is attached to this letter.
From our side, all the work has been completed. Kindly, clear our remaining dues, which amount to $[X]. We would be grateful to you, if you release our payment till 15th October 20XX, as we have to pay our workers and suppliers as well.
Please, visit your farmhouse soon to see if there is an issue. We would resolve it free of cost within 15days of sending this completion letter.
We hope that you like our work and that we would work together in the future as well.
Thank you for choosing us.
Regards,
Silvia Steven.
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