Business Closing Announcement Letter

Dealing with the business closing situation is no doubt a tough job. You will have to think about your customers, your suppliers, and everyone else before you decide and make an announcement.

What is a business closing announcement letter?

The business closing announcement letter is written when you are in the process of closing your business. This letter is usually written for suppliers as well as customers. This letter lets everyone know about why you are closing the business

Why write the business closing announcement letter?

Businesses are always recommended to write an announcement letter whenever they make such a decision so that everyone knows about it. Many people are involved in business activities. From manufacturing the products for your company to distributing them, from delivering your products to you and then again selling them to customers, many people are here contributing to making a business operate.

It is essential for every owner of the company to end his business professionally. Using the announcement letter for this purpose is the most recommended approach. Sending this letter on behalf of the company makes everyone feel that you care for everyone who has worked with you directly or indirectly. This letter is also proof that you are taking all necessary actions to clear up all the matters before closing.

What should be communicated in the letter?

The basic objective behind writing the announcement letter for a business closing is to communicate the details of the closing and thank them for staying with the business.

It should be kept in mind that, like other announcements, the business closing announcement letter is also written precisely to the minimum possible length. While writing this letter, keep the following details in mind:

  1. It is important to mention in the letter on which date the business will be closed.
  2. If there is anything that you think is pending at the reader’s end, let the reader know about it. For example, you might have to write this announcement letter to the reader so that he can come to get all the outstanding dues cleared.
  3. End the letter by thanking him for interacting with your company and carrying out different business activities.

It is not incumbent upon the owner of the business to tell people why the business is being closed. If you think that you have a good reason for closing, such as shifting to business in another country, then you mention it in the announcement letter.

How should the business closing announcement letter be ended?

Like any professional and formal letter, this announcement letter should also be ended appropriately. There should be a proper way to end this letter. When you end this letter, make sure that you keep your tone positive.

If you find it feasible, summarize all the key points of the letter at the end to make it easy for the reader to understand what you are trying to communicate. If you expect any type of action from the reader, end the letter with it to prompt the reader.

Sample letters



Dear valued customer, 

Today marks the completion of seven years of (bookstore name) serving its valued readers. It was an honor to serve your literary needs. With a heavy heart, I announce the closure of (bookstore name). We must take this unwanted step due to paperback reading being replaced with eBooks. (Bookstore name) would cease trade on (date); online orders that have already been placed shall be delivered, but we shall not entertain any new orders.

I would like to thank all our readers who have supported us throughout these years by being loyal customers.

For any queries, feel free to contact us.

Yours Sincerely, 



Employee name

Subject: Closure of Business

Dear valued employee,

With a heavy heart, I announce that the company has decided to cease operations and shut down. The reason for this unwanted closure is a sharp decline in sales. The company can no longer sustain itself in this competitive market.

As a consequence, your employment, as well as the employment of other employees, shall continue until the end of this month only.

Thank you for the service you have provided to this company. I wish you the best of luck in your future endeavors.

Sincerely yours,



Employee name

Subject: Closure of Business

Dear Stakeholder,

As discussed in the meeting held on (date), the company isn’t going in the desired direction. Due to the current economic conditions and the high competition in the market, we are facing sudden and unforeseen losses. The only way to combat these losses would be to cut corners by compromising on quality.

However, our top-notch quality is what makes us stand out; hence, this is also not an option for us. I hope you will understand that this leads us to only one option, and that is to shut down the business. As my valued stakeholder, I believe it is my responsibility to save you from any further losses.

It was a pleasure having you on the team, and I wish you all the best for your future endeavors. For any queries, do not hesitate to visit the office or reach out to me via email.

Sincerely yours,





To whom it may concern

The subject of the letter


Dear Mr. ABC,

We are writing this letter to announce that our company will be closing on May 30th. Unfortunately, we will not be able to place any orders for any other company. In the next few days, we are going through all of the accounting records. Our company’s top priority is to pay off all the pending payments and invoices.

The company will reach out to you if you also have an outstanding amount with us. We assure you that we will pay off all the outstanding dues before closing.

It has been a great time working with you. We would like to say thanks to you and all those who worked with us. If you have any questions concerning the closing of the company, you can contact us anytime. Furthermore, if there is anything that you want to do to make this difficult transition easy for us, please let us know.

We are looking forward to your response.

Best wishes,


Business closing announcement letter

Letter File: 27 KB