You cannot be present everywhere at all times. Sometimes you have to give someone else the authority to act on your behalf when you are not able to act by yourself. This is called authorizing someone and the letter that grants the authority is called an authorization letter.
Authorization letters are used in different spheres for different purposes, for examples; a person may be authorized by a parent to make medical decisions for his kid, or to manage legal affairs, to do regional bank transactions, to deal with property matters, etc. Because authorization letters are important, formal and legal letters, they should be written with the utmost care.
In granting an authorization there are three parties involved.
- First party/individual is the person who is granting the authorization.
- Second party/individual is the person to whom the letter is addressed to consider the person who has been given the authority.
- Third party/individual is the person to whom the authority is given. He is also called proxy.
It should be noted that an authorization letter is always written addressing the second party/person; however, the letter is handed over to the third party/person. The letter should be in business letter format. It should clearly mention the authorities and restriction of authorities that are granted. A finalized letter should properly be signed by the first party and attested by a witness or notary public.
The original copy of the authorization letter is to be handed over to the proxy. A duplicate, however, should be kept by the primary person himself. Here is an example template of authorization letter that will help you understand the authorization letter format and style.
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1- Authorization letter for bank
Bank of London
This letter is to authorize Mr. John ID# 00110-12-12345: resident of Greenwich Town London to access my bank account on my behalf. My current account number is 123456. I need to travel most of the time out of town and because of which there is
I request you to transfer my account in his name and allow him to withdraw money from my account. Also, please clear the cheque signed by him on my behalf.
If there is any form or formality that I need to do please let me know. You can contact me on 123-456-7890.
This authorization is valid until further written notice.
Mr. Jones Adam
Bank of London,
I (Robert Smith) being the owner of saving account #768565 in your bank since 2001 authorize Mr. Kean Williams (resident of Greenwich Town London bearing ID# 453-6785-6754) to act in all matters necessary on my behalf and handle banking deposits and withdrawal from this saving account in my name. I ensure you of my full consent with regard to this authorization.
As I will be abroad because of an emergency I will not be in a position to make required signatures when necessary. If at any time you have any question or need any clarification or verification please contact me on my mail address Email@Sample.com
This authorization is valid until further written notice.
2- Authorization letter for car
I John David (residing at 54 international Society Park Norway, MT 12345). Do hereby consent to allow Mr. Andrew Williams (resident of 23-crossword Road Norway) to drive my Black 2017, BMW, Model 523, having license plate DHA-3240, registered in Japan insured by EFC insurance Company under policy number 25672.
If you have any query concerning this matter, please contact me using the information provided above.
3- Authorization letter for Entry
16th January, 2019
Atlas Group of Companies
34- White bridge Road
I am William James, I wrote this letter to request for an entry pass in your establishment. This is due to the reason that I want to check the financial reports and Income Tax details of your company for the purpose of auditing.
I would like to enter your establishment on 20th January, 2019.
Rest assured that I will leave my ID at the guard upon entering. I hope for your kindness and consideration
4- Authorization letter to collect bank statement
57, New College Road
UDBL Bank Ltd.
Subject: Authorization to collect my Bank Statement
I Henry James have a Saving Account (3/3425SBZ) in your bank. I want to collect my monthly bank statement for my perusal. I am not in a physical condition to come to the bank office and collect the same in person. Therefore, I hereby authorize my wife Mrs. Anne James to apply for my monthly bank statement and collect it on my behalf
I don’t have any objection for my wife signing the documents on my behalf in my absence. I will appreciate your help in this regard. You can contact me on the above number if the need arises.
5- Authorization letter to collect cheque book
78- Brookfield Road
Date: 16th January 2019
45- Eastbay England
I (George David) hereby authorize (Mr. John Smith) to receive and collect the cheque book that was issued on 1st January 2019 against my bank account #12345678.
Details of Mr. John Smith and proof of his identity are listed below. I kindly ask you to cross check this information at the time of collection.
Passport # 0897689543T
ID # 1234-879-78969
6–Authorization letter for collection of certificates
309-2BH White Palace Road
Date: 16th January, 2019.
Subject: Authority letter for collection of certificates
I am (James Thomson) graduated in 2016 under registration # 234590 from your University. I wish to collect my mark sheet and degree of BBA.
However, I cannot be physically present to collect these documents. I would like to authorize Mr. Bridge Thomson bearing CNIC# 0011-123-3478 to collect the documents on my behalf.
I therefore, request you to please allow for handing over the above-mentioned documents to the person I authorize.
I also take full responsibility for any loss or damage.