Apology Letter to Boss for Quitting Job

An apology letter to the boss for quitting a job is a letter written by an employee who wants to or already has quit a job. This letter is addressed and sent to the employer, in which the employee apologizes for leaving the job.

Employees leave jobs all the time for various reasons, such as:

  • New job.
  • Family commitment.
  • Emergency.
  • A movement to another place.
  • Career shift.
  • Starting a business or joining a family business.

When an employee quits or plans to quit, if he wants to end on a good note, one of the effective ways is to write an apology letter for quitting a job. This letter has many benefits, such as:

  • It provides a chance to explain an employee’s situation and the reason for quitting.
  • It indicates to the employer that the employee values the company he is leaving.
  • Through this letter, an apology can be communicated formally, professionally, and in writing.

The information included in an apology letter is not the same all the time. It depends on the feelings, explanation, reasoning, etc., of the employee that determine the details. However, the general details included in an apology letter to the boss for quitting the job are:

  • Date.
  • Details of the employee.
  • Details of the employer.
  • Reference to job quitting.
  • Reasoning and explanation
  • Apology.
  • Indicate remorse.
  • Seek forgiveness, apology, and acceptance.
  • Salutations and signatures

When the employer receives an apology letter, he will feel good that the employee cared enough to write it. If there is some emergency due to which the employee has resigned, the employer might develop sympathy for him/her as well. The explanation provided in a resignation letter may be less effective as compared to the reasoning presented in an apology letter.

Therefore, if an employee was happy and satisfied in an organization that he was leaving or had regrets, he would usually write an apology letter and send it along with his resignation letter.

Sample Letters


I am writing to sincerely apologize for my immediate resignation from the post of (title). I understand the unexpected news might lower the morale of the team and cause disruption in the flow of work. I deeply regret the inconvenience.

My sudden decision to resign is due to some personal reasons. I will miss working here, as it has been a wonderful opportunity for my career growth. I am grateful to you as well as my team for all the support. It has been a great environment to work in.

Once again, I am sorry for the inconvenience. Please let me know if I can help you in any way. I will be available on call and by email to offer my assistance with any task until you find my replacement.

Thank you for your understanding and cooperation.


This is regarding my official resignation that I submitted on (date) with a notice period of two weeks. I wish to express my apologies for quitting during an ongoing project. I regret the inconvenience.

I want to thank you for your guidance and support throughout my tenure with the company. It has been a pleasant experience to work under you. However, the company’s discriminatory policies for female employees have compelled me to resign. I can no longer work in an environment where I do not have the same opportunities as my male counterparts.

Nevertheless, I am grateful for the chance to work for this prestigious organization. I hope the company revises its policy to create a better environment for people of both genders. I might rejoin in the future if this happens.

Thank you for your understanding and support.


Dear Mr. Jonathan,

I, Sam Wilson, am writing this letter to apologize for quitting my job as ‘Finance Manager at XYZ Limited.

I have been employed here since 20XX and have enjoyed working here. I had to quit because of the sudden death of my father-in-law. He has a well-established business in Minnesota, and except for my wife, who is his only child, there is no one else to look after the business.

My wife could not go there alone with our three-month-old daughter, so we decided to move there together and look after his business and property. The real estate agents and charity organizations were already approaching us to sell or donate his belongings, which is why we had to hurriedly pack everything up and go there.

I am extremely sorry. I could not inform you properly before, but the circumstances did not allow me to. It was all a hurried decision. I have already sent in my resignation, but I wanted to apologize to you separately as well. You have been a great supervisor and mentor to me, and I will always owe you for that.

I am sorry again. I hope you will understand and accept my apology.


Sam Wilson.

Apology Letter to Boss for Quitting Job

File: Word (.docx)
Size: 21 KB